Job summary
Job summary
An exciting opportunity has arisen for an enthusiastic and
highly motivated individual to take on the position of Practice Manager within
St Georges Surgery, Wrexham.
Previous experience of working within a GP Practice would be
beneficial and knowledge of the VISION clinical system is desirable, however
training can be given. The demands of a GP practice can change on a daily basis
and therefore this role will be challenging
Main duties of the job
Main Duties
Full job description will offer more information on the role of the Practice Manager.
Responsibility for the smooth, efficient and profitable running of the practice, and maintaining a happy and committed team.
Also keeping the partners abreast of forthcoming changes in the NHS and giving them options for responding to change.
Claims, administrative staff and clinical staff management, buildings maintenance, sharing any changes with all staff, staff meetings, payroll, NHS pensions, Health and Safety, staff meetings and GP partner meetings, manging all incoming emails, patient concerns, keeping the website up to date, Quaif Targets - make sure reaching targets, monitoring workflow to ensure all tasks are up to date and to support if not.
About us
About St George's Surgery
2 existing GP partners Well established practice with a growing list
size of over 6500 Experienced dedicated team consisting of 2 Partner GPs, Locum GPs,1 Advanced Nurse Practitioner, 2 Practice
Nurses, Independent Prescriber and admin/reception team Vision Clinical System
Weekly clinical and management meetings Friendly supportive atmosphere with
social nights out Highly regarded practice in town centre (single site)
Job description
Job responsibilities
PRACTICE MANAGER
REPORTS TO: THE GP PARTNERS
HOURS: 30 per week or Job Share
Job responsibilities:
Personnel and training
- Managing the administrative staff and non-clinical management of nursing staff, including securing funding and taking lead responsibility in staff appraisal and organising recruitment selection and appropriate training for all staff.
- Ensuring contracts of employment are provided to all staff and that all relevant employment legislation is followed. Ensuring the practices employment policies and procedures are comprehensive and up to date.
Finance and profitability
- Responsibility for petty cash. Other financial aspects of the practice, including payroll and NHS pension scheme arrangements, are dealt with by our accountant.
- All income and expenditure due to or made by the practice and preparing financial reports for the partners is dealt with by our accountant
Information technology
- Responsibility for the computer system, including organising any maintenance and developments to the system. Ensure compliance with Data Protection legislations
Premises and equipment
- Responsibility for security, repairs, insurance and maintenance of premises, services and equipment.
- Ensuring that the practice complies with aspects of Health & Safety at Work (HASAW) legislation.
Patient services
- Implementing and maintaining systems to receive patient enquiries and suggestions, including oversight of the practice-based complaints procedure in conjunction with the relevant partner.
- Reviewing and updating the practices information leaflet/website, practice publicity and health education material.
Future planning
- Preparing a practice business plan, annual report and practice aims and objectives as required by the partners
- Keeping abreast of developments within the NHS that might impinge on the practice or individual partners and offering options for consideration by the partners.
External relationships
- Ensuring efficient internal and external communication, including being the focal point for contact with the primary care organisation, accountant and other bodies
Confidentiality:
- While seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
- In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
- Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data
Health & safety:
- The post-holder will implement and lead on the full range of promotion and management of their own and others health, safety and security as defined in the practice Health & Safety policy, the practice Health & Safety manual, and the practice Infection Control policy and published procedures. This will include (but will not be limited to):
- Ensuring job holders across the practice adhere to their individual responsibilities for infection control and health and safety, using a system of observation, audit and check, hazard identification, questioning, reporting and risk management.
- Maintaining an up-to-date knowledge of health and safety and infection control statutory and best practice guidelines, and ensure implementation of these across the business
- Using personal security systems within the workplace according to practice guidelines
- Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks across the business
- Making effective use of training to update knowledge and skills, and initiate and manage the training of others
- Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards, and initiation of remedial / corrective action where needed
- Actively identifying, reporting, and correction of health and safety hazards and infection hazards immediately when recognised
- Keeping own work areas and general / patient areas generally clean, identifying issues and hazards / risks in relation to other work areas within the business, and assuming responsibility in the maintenance of general standards of cleanliness across the business in consultation (where appropriate) with other sector managers
- Undertaking periodic infection control training (minimum annually)
- Routine management of own team / team areas, and maintenance of work space standards
- Demonstrate due regard for safeguarding and promoting the welfare of children.
Equality and diversity:
- The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:
- Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
- Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
- Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.
Personal/Professional development:
- The post-holder will participate in any training programme implemented by the practice as part of this employment, with such training to include:
- Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
- Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work
Quality:
- The post-holder will strive to maintain quality within the practice, and will:
- Alert other team members to issues of quality and risk
- Assess own performance and take accountability for own actions, either directly or under supervision
- Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
- Work effectively with individuals in other agencies to meet patients needs
- Effectively manage own time, workload and resources
Communications
- The post-holder should recognize the importance of effective communication within the team and will strive to:
- Communicate effectively with other team members
- Communicate effectively with patients and carers
- Recognise peoples needs for alternative methods of communication and respond accordingly
Contribution to the implementation of services
The post-holder will:
- Apply practice policies, standards and guidance
- Discuss with other members of the team how the policies, standards and guidelines will affect own work
- Participate in audit where appropriate
Job description
Job responsibilities
PRACTICE MANAGER
REPORTS TO: THE GP PARTNERS
HOURS: 30 per week or Job Share
Job responsibilities:
Personnel and training
- Managing the administrative staff and non-clinical management of nursing staff, including securing funding and taking lead responsibility in staff appraisal and organising recruitment selection and appropriate training for all staff.
- Ensuring contracts of employment are provided to all staff and that all relevant employment legislation is followed. Ensuring the practices employment policies and procedures are comprehensive and up to date.
Finance and profitability
- Responsibility for petty cash. Other financial aspects of the practice, including payroll and NHS pension scheme arrangements, are dealt with by our accountant.
- All income and expenditure due to or made by the practice and preparing financial reports for the partners is dealt with by our accountant
Information technology
- Responsibility for the computer system, including organising any maintenance and developments to the system. Ensure compliance with Data Protection legislations
Premises and equipment
- Responsibility for security, repairs, insurance and maintenance of premises, services and equipment.
- Ensuring that the practice complies with aspects of Health & Safety at Work (HASAW) legislation.
Patient services
- Implementing and maintaining systems to receive patient enquiries and suggestions, including oversight of the practice-based complaints procedure in conjunction with the relevant partner.
- Reviewing and updating the practices information leaflet/website, practice publicity and health education material.
Future planning
- Preparing a practice business plan, annual report and practice aims and objectives as required by the partners
- Keeping abreast of developments within the NHS that might impinge on the practice or individual partners and offering options for consideration by the partners.
External relationships
- Ensuring efficient internal and external communication, including being the focal point for contact with the primary care organisation, accountant and other bodies
Confidentiality:
- While seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
- In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
- Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data
Health & safety:
- The post-holder will implement and lead on the full range of promotion and management of their own and others health, safety and security as defined in the practice Health & Safety policy, the practice Health & Safety manual, and the practice Infection Control policy and published procedures. This will include (but will not be limited to):
- Ensuring job holders across the practice adhere to their individual responsibilities for infection control and health and safety, using a system of observation, audit and check, hazard identification, questioning, reporting and risk management.
- Maintaining an up-to-date knowledge of health and safety and infection control statutory and best practice guidelines, and ensure implementation of these across the business
- Using personal security systems within the workplace according to practice guidelines
- Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks across the business
- Making effective use of training to update knowledge and skills, and initiate and manage the training of others
- Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards, and initiation of remedial / corrective action where needed
- Actively identifying, reporting, and correction of health and safety hazards and infection hazards immediately when recognised
- Keeping own work areas and general / patient areas generally clean, identifying issues and hazards / risks in relation to other work areas within the business, and assuming responsibility in the maintenance of general standards of cleanliness across the business in consultation (where appropriate) with other sector managers
- Undertaking periodic infection control training (minimum annually)
- Routine management of own team / team areas, and maintenance of work space standards
- Demonstrate due regard for safeguarding and promoting the welfare of children.
Equality and diversity:
- The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:
- Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
- Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
- Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.
Personal/Professional development:
- The post-holder will participate in any training programme implemented by the practice as part of this employment, with such training to include:
- Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
- Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work
Quality:
- The post-holder will strive to maintain quality within the practice, and will:
- Alert other team members to issues of quality and risk
- Assess own performance and take accountability for own actions, either directly or under supervision
- Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
- Work effectively with individuals in other agencies to meet patients needs
- Effectively manage own time, workload and resources
Communications
- The post-holder should recognize the importance of effective communication within the team and will strive to:
- Communicate effectively with other team members
- Communicate effectively with patients and carers
- Recognise peoples needs for alternative methods of communication and respond accordingly
Contribution to the implementation of services
The post-holder will:
- Apply practice policies, standards and guidance
- Discuss with other members of the team how the policies, standards and guidelines will affect own work
- Participate in audit where appropriate
Person Specification
Qualifications
Essential
- GCSE grade A to C English and Maths
- People Person
- Strong Oral and Written Communication Skills
- Problem Solving Skills
- Organizational Skills
- Management Skills and Experience
- Computer Literacy and Knowledge of Relevant Software
- Ability to Work as Part of a Team
- Analytical Skills
Desirable
- Qualified in Management ideally in health care, for example Amspar Qualification.
- Leadership Skills
- Budgeting Skills, Accounting Skills
- Analytical Skills
- Health and Safety Knowledge
Person Specification
Qualifications
Essential
- GCSE grade A to C English and Maths
- People Person
- Strong Oral and Written Communication Skills
- Problem Solving Skills
- Organizational Skills
- Management Skills and Experience
- Computer Literacy and Knowledge of Relevant Software
- Ability to Work as Part of a Team
- Analytical Skills
Desirable
- Qualified in Management ideally in health care, for example Amspar Qualification.
- Leadership Skills
- Budgeting Skills, Accounting Skills
- Analytical Skills
- Health and Safety Knowledge
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.