Accounts Assistant

Job description

Job responsibilities

To be responsible for recording money going out and coming into the Practice; banking cheques, overseeing the practice bank accounts, credit cards and card payments.

To ensure VAT returns are completed on time.

Assisting the Practice Accountants, Practice Managers and Partners as required with financial aspects of the Practice.

Record all income and expenditure onto Xero, and on spreadsheets where appropriate.

Ensure regular housekeeping of Xero accounts.

Ensure all monies expected are received and if not chase them with the appropriate authority, raising invoices if needed.

Make claims for premises reimbursement.

Raise invoices to PCN for reimbursements due for staffing costs.

Bank reconciliation

Cross check invoices with requisitions and delivery notes

Maintain and balance petty cash account.

Maintain and reconcile credit card account.

Prepare, check and pay in all banking.

Prepare BACS payments, set up standing orders and direct debits as required.

Manage card payment receipts.

Analysis of monthly drug invoices for personally administered drugs, to be entered onto spreadsheet.

Monitor, check and match all payments made by patients and other outside authorities, updating spreadsheets.

Preparation of VAT.

Return Cash forecasting.

Electronically file paperwork / receipts onto GP Teamnet and Xero.

Claiming of all Enhanced Services and checking to ensure the payments are received.

Assisting the Practice Accountants with the annual accounts.

Person Specification

Qualifications

Essential

• Educated to GCSE level or equivalent
• GCSE Mathematics & English (C or above)

Desirable

• Educated to A level standard or above

Skills

Essential

• Excellent communication skills (written and oral)
• Excellent MS Office skills
• Excellent general IT skills
• Proficient in the use of MS Excel
• Proficient in the use of accounts package/s
• Clear, polite telephone manner
• Effective time management (Planning & Organising)
• Ability to work as a team member and autonomously
• Good interpersonal skills
• Problem solving & analytical skills
• Ability to follow policy and procedure

Desirable

• Knowledge of SystmOne

Other Requirements

Essential

• Full understanding of the need for confidentiality at all times
• Disclosure Barring Service (DBS) check

Personal Qualities

Essential

• Polite and confident
• Flexible and cooperative
• Very strong attention to detail
• Motivated
• Can-do attitude
• Forward thinker
• High levels of integrity and loyalty
• Ability to work under pressure

Experience

Essential

• Experience of working with accounts packages
• Experience of working with VAT

Desirable

• Experience of establishing effective office administrative systems
• Experience of dispensary income and expenditure
• Experience of working in a GP practice

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

North Rutland Health Partnership

Address

Oakham Medical Practice

Cold Overton Road

Oakham

Rutland

LE15 6NT

Employer's website

https://www.oakhammedicalpractice.co.uk/ (Opens in a new tab)