Admin Team Leader

Job summary

Here is an opportunity to lead a team of administrators and medical secretaries and develop your leadership skills.

This job is fast paced and you will have the chance to improve processes and quality within the practice in relation to the administrative side of Primary Care. You will also be instrumental in overseeing the administrative aspect of the Covid vaccination programme.

No two days are the same in a GP surgery; there will be challenges and you will be well supported in rising to meet these.

If you love a busy, dynamic environment then this role would be suited to you. You really will make a difference in supporting the clinical team to deliver safe, high quality care to our 18,700 registered patients.

Main duties of the job

Managing a team of administrators / Medical Secretaries

Clinical coding of incoming documents

Building and Running reports in the clinical system

Using the patient recall system and training others in the use of this system to ensure patients are invited for their reviews

Lead for the administrative side of the Cytology (Cervical Screening) programme

Oversight of the administrative side of the national immunisation programme for adults, babies and children

IT support for minor issues in the practice

Setting up IT accounts for new starters and other practice staff

Conduct appraisals and reviews for the administrative team

Conduct return to work and attendance meetings as required

Act as a fire marshal in the event of a fire or fire drill

Participate in risk assessments including Health & Safety and Fire safety

Undertake the financial claims for the practice including CQRS, local and national enhanced services

Run the administrative side of the Covid 19 vaccination spring and autumn booster campaigns (produce and collate patient lists, data entry, liaise with the ICB and other organisations, ensure consent forms are completed and produce route plans for the vaccination team)

Assist in inducting new starters and training

Recruitment; writing job adverts, listing, shortlisting and interviewing.Health and Safety supervision of contractors working on site (safe working methods)Ensuring that the building complies with all aspects of legislation and best practice.

About us

Trentside has served the local population of Netherfield, Colwick, Carlton & Gedling for many years. We have just over 18,700 patients registered with us and we are part of the Synergy Primary Care Network.

Our team is made up of GPs, Advanced Nurse Practitioners, Practice Nurses, Physiotherapists, Clinical Pharmacists, HCAs, Associate Practioner and our reception and admin team. Overall, we have about 70 people working here to deliver high quality care to our community.

We have two large sites; the main site in the centre of Netherfield and another site at Carlton Hill. There is free staff car parking at both sites and staff room facilities.

We offer automatic enrolment into the NHS pension scheme.