Finance Manager

Job description

Job responsibilities

The Finance Manager is responsible for managing all aspects of the Practices financial performance, ensuring that income, expenditure, and financial planning are accurate and aligned with Practice objectives. This includes overseeing QOF, PQRRS, Enhanced Services, and other NHS income streams while supporting the Practices operational and strategic goals through financial leadership and insight.

Accountable To

Practice Manager and GP Partners

Responsible For

Financial reporting and forecasting - Bookkeeping and financial control - QOF and PQRRS financial management - NHS claims, invoicing, and reconciliation - Profit and loss, budgets, and financial performance - Supporting compliance (CQC and audit) - Providing financial insight for management meetings

Key Responsibilities

Financial Planning & Forecasting Develop financial forecasts, cash flow models, and profit & loss statements. Support the Practice Manager and Partners in annual budget setting. Identify financial risks, trends, and improvement opportunities.

Bookkeeping & Financial Control Maintain accurate records of all income and expenditure. Process receipts, invoices, and payments in a timely manner. Manage bank reconciliations, cash flow, and payroll monitoring. Ensure compliance with NHS and accounting regulations.

Income Management (QOF, PQRRS & Claims) Monitor QOF and PQRRS performance and validate data for payments. Manage claims and submissions for Enhanced and Locally Commissioned Services. Liaise with Operations and Clinical teams to ensure data accuracy and timely claim submission. Reconcile NHS income and investigate discrepancies.

Invoicing & Payments Prepare invoices for private work, medicals, and external services.Track payments, debt management, and supplier expenditure. Approve and process supplier payments within budget limits.

Financial Reporting Produce monthly, quarterly, and annual reports for management and Partners. Present financial performance, profit and loss, and variance analysis. Recommend improvements based on data insights.

The Finance manager may also be asked to complete additional tasks to support the needs and demand of the practice. These tasks will only be delegated if deemed appropriate for your expertise.

Governance & Compliance Ensure financial processes comply with NHS and statutory guidance. Support the Practice Manager with financial elements of CQC evidence. Prepare for audits and maintain records for inspection.

Strategic Support & Meetings Attend Partner and management meetings. Provide reports and financial insight to support decision-making. Identify efficiency savings and income growth opportunities. 8. Searches & Data Quality Collaborate with the Operations Manager and clinical teams to validate QOF/PQRRS searches. Use EMIS data to ensure accurate financial reporting.

Key Performance Indicators (KPIs)

Accurate and timely financial reporting. Achievement of QOF/PQRRS and Enhanced Services income targets. Budget adherence and financial sustainability. Effective debt recovery and supplier management. Positive contribution to CQC and audit outcomes.

Person Specification

Essential: Proven experience in financial management, preferably within healthcare or the NHS. Strong understanding of QOF, PQRRS, and NHS payment structures. Excellent analytical, forecasting, and reporting skills. Experience with bookkeeping and accounting systems. High accuracy, attention to detail, and confidentiality. Desirable: Knowledge of GP practice finance systems. Experience supporting CQC compliance.

Reporting Lines

Reports to: Practice Manager Accountable to: GP Partners Works alongside: Operations Manager, Reception Manager, and clinical leads.

Expected Outcomes

Accurate, transparent, and compliant financial management. Maximised NHS and private income streams. Improved forecasting and budget control. Clear financial reporting for informed decision-making. Active contribution to management and strategic meetings.

Person Specification

Experience

Essential

• Proven experience managing finances in a healthcare, NHS, or complex multi-stakeholder environment.
• Budgeting, forecasting, and financial reporting skills.
• Experience with payroll management, accounts preparation, and reconciliation.
• Proficiency in accounting software and Microsoft Excel.
• Knowledge of NHS financial regulations, HMRC requirements, and CQC standards.
• Ability to maintain accurate financial records and ensure statutory compliance.
• Interpersonal & Organisational Skills:
• Strong communication skills, able to explain financial information to non-financial colleagues.
• Excellent organisational skills, attention to detail, and the ability to prioritise competing tasks.
• Proven ability to work independently and as part of a team.

Desirable

• xperience with GP practice contracts (PMS, GMS) and claims management.
• Knowledge of NHS digital finance systems and reporting tools.
• Experience managing external auditors, accountants, or financial consultants.
• Understanding of healthcare business planning and financial strategy.
• Familiarity with practice management systems (EG EMIS,).

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Five Oaks Family Practice

Address

47 Graham Street

Beswick

Manchester

M11 3BB

Employer's website

https://fiveoaksfamilypractice.co.uk/ (Opens in a new tab)