Job summary
This is an exciting opportunity to join our Finance and Administration team in a role that supports both the GP practice and South Hardwick Primary Care Network. We are looking for a motivated and conscientious Finance Administration Assistant to provide routine finance administration support in a role that supports and contributes to the smooth running of local healthcare services.
Working under close supervision, you will play an important role in ensuring accurate processing of income, expenditure and financial records in line with NHS policies and financial controls. This role is ideal for someone with good numeracy skills, attention to detail, and a willingness to develop their skills in a supportive environment. You will need to be reliable, conscientious and eager to learn. Experience within finance, primary care or the NHS is desirable but not essential.
We are committed to supporting the growth and development of our staff. In this role you will receive on-the-job training and ongoing support from experienced colleagues. Opportunities to undertake relevant internal or external training will be encouraged to help you develop your skills and progress within the organisations.
Apply by application on the NHS Jobs
website or submit your CV and a covering letter outlining your suitability for
the role to Ruth Cater, Practice Manager at ruth.cater@nhs.net. Informal
enquiries are welcomed, please contact Ruth Cater to discuss the role
in more detail: Tel 01773 309030.
Main duties of the job
Main Duties and Responsibilities
Financial Processing
Input
financial transactions accurately onto the finance system.
Process
purchase invoices, ensuring correct coding and authorisation.
Assist
with petty cash transactions and expense claims.
File
and maintain financial documentation and records in an organised manner.
Support
bank and cashbook reconciliations as directed.
Income and Payments Support
Assist
with raising invoices for private and non NHS income.
Record
incoming payments accurately.
Pass
queries relating to payments or income to the appropriate senior member of
staff.
Support
routine payment runs by preparing documentation and records.
Payroll and Pension Support
Assist
with the collation of payroll information such as timesheets and
amendments.
Maintain
payroll and pension records under supervision.
Support
NHS Pension administration tasks as instructed.
Administrative and General Duties
Respond
politely and appropriately to routine finance related enquiries.
Maintain
confidentiality and data protection at all times.
Follow
established procedures, protocols and standing financial instructions.
Undertake
training and development appropriate to the role.
Carry
out any other duties consistent with the responsibilities of the post.
About us
We are a large, supportive, friendly and innovative practice, with a focus on
the highest quality of care for our patients. We are rated as an outstanding practice by the Care
Quality Commission
Situated in a semi-rural
community, close to the Peak District we have 17,026 patients, we provide
services over 3 sites and utilise the clinical system SystmOne. We are a training practice for Trainee GPs, medical
students and student nurses. We are a pro-active and innovative practice and
this role provides a great opportunity for you to make a difference through the
support you provide to the team.
Job description
Job responsibilities
Main Duties and Responsibilities
Financial Processing
Input
financial transactions accurately onto the finance system.
Process
purchase invoices, ensuring correct coding and authorisation.
Assist
with petty cash transactions and expense claims.
File
and maintain financial documentation and records in an organised manner.
Support
bank and cashbook reconciliations as directed.
Income and Payments Support
Assist
with raising invoices for private and non NHS income.
Record
incoming payments accurately.
Pass
queries relating to payments or income to the appropriate senior member of
staff.
Support
routine payment runs by preparing documentation and records.
Payroll and Pension Support
Assist
with the collation of payroll information such as timesheets and
amendments.
Maintain
payroll and pension records under supervision.
Support
NHS Pension administration tasks as instructed.
Administrative and General Duties
Respond
politely and appropriately to routine finance related enquiries.
Maintain
confidentiality and data protection at all times.
Follow
established procedures, protocols and standing financial instructions.
Undertake
training and development appropriate to the role.
Carry
out any other duties consistent with the responsibilities of the post.
Job description
Job responsibilities
Main Duties and Responsibilities
Financial Processing
Input
financial transactions accurately onto the finance system.
Process
purchase invoices, ensuring correct coding and authorisation.
Assist
with petty cash transactions and expense claims.
File
and maintain financial documentation and records in an organised manner.
Support
bank and cashbook reconciliations as directed.
Income and Payments Support
Assist
with raising invoices for private and non NHS income.
Record
incoming payments accurately.
Pass
queries relating to payments or income to the appropriate senior member of
staff.
Support
routine payment runs by preparing documentation and records.
Payroll and Pension Support
Assist
with the collation of payroll information such as timesheets and
amendments.
Maintain
payroll and pension records under supervision.
Support
NHS Pension administration tasks as instructed.
Administrative and General Duties
Respond
politely and appropriately to routine finance related enquiries.
Maintain
confidentiality and data protection at all times.
Follow
established procedures, protocols and standing financial instructions.
Undertake
training and development appropriate to the role.
Carry
out any other duties consistent with the responsibilities of the post.
Person Specification
Experience
Essential
- Experience of working in an administrative or office environment.
- Working with Microsoft Office applications.
Desirable
- Experience providing support within a finance function.
- Experience working in a GP practice or NHS setting.
- Working with confidential information.
Knowledge
Essential
- Basic understanding of administrative or financial processes.
- Awareness of the importance of confidentiality and data protection.
Desirable
- Understanding of Primary Care.
- Awareness of NHS or GP practice financial processes.
Skills
Essential
- Good numeracy skills and attention to detail.
- IT skills including use of Microsoft Office applications.
- Organisational skills and the ability to manage routine tasks.
- Ability to follow instructions and established procedures accurately.
- Able to establish and maintain effective communication pathways within the organisation and with external stakeholders.
Desirable
- Experience using finance or accounting systems.
- Basic spreadsheet skills (e.g. Excel data entry and analysis).
Qualifications
Essential
- English and Maths GCSE at level C/4 or above or the equivalent.
Desirable
- IT certificates in Microsoft office packages.
- Evidence of other further training and personal development undertaken.
Personal Attributes
Essential
- Reliable and conscientious approach to work.
- Willingness to learn and develop new skills.
- Ability to work as part of a small team.
- Calm and professional manner.
Person Specification
Experience
Essential
- Experience of working in an administrative or office environment.
- Working with Microsoft Office applications.
Desirable
- Experience providing support within a finance function.
- Experience working in a GP practice or NHS setting.
- Working with confidential information.
Knowledge
Essential
- Basic understanding of administrative or financial processes.
- Awareness of the importance of confidentiality and data protection.
Desirable
- Understanding of Primary Care.
- Awareness of NHS or GP practice financial processes.
Skills
Essential
- Good numeracy skills and attention to detail.
- IT skills including use of Microsoft Office applications.
- Organisational skills and the ability to manage routine tasks.
- Ability to follow instructions and established procedures accurately.
- Able to establish and maintain effective communication pathways within the organisation and with external stakeholders.
Desirable
- Experience using finance or accounting systems.
- Basic spreadsheet skills (e.g. Excel data entry and analysis).
Qualifications
Essential
- English and Maths GCSE at level C/4 or above or the equivalent.
Desirable
- IT certificates in Microsoft office packages.
- Evidence of other further training and personal development undertaken.
Personal Attributes
Essential
- Reliable and conscientious approach to work.
- Willingness to learn and develop new skills.
- Ability to work as part of a small team.
- Calm and professional manner.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.