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Lakeside Medical Centre

Coder/Administrator

The closing date is 15 August 2025

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Job summary

We are seeking a motivated and detail-oriented Coder/Administrator to join our friendly and supportive General Practice team. This is a part-time position, working 30-32 hours per week ideally spread over 5 days per week.

About the Role

The primary responsibility of this role is to manage the clinical coding and summarising of patient records, ensuring that data is accurate, up to date, and supports high-quality patient care and practice performance. You will work closely with clinical and administrative colleagues to maintain robust patient records and contribute to the smooth running of the practice. In addition, the post holder will support the multi-disciplinary team, providing administrative support as required, in line with the needs of the organisation.

Main duties of the job

Key Responsibilities

  • Accurate coding of clinical consultations, diagnoses, procedures, and investigations using SNOMED CT and Read Codes
  • Summarising incoming patient notes and correspondence into electronic patient records (EMIS)
  • Supporting clinical audits and data quality initiatives
  • Liaising with clinical staff to ensure coding reflects care accurately
  • Assisting with data extraction for QOF, IIF, and other clinical targets
  • General administrative support related to coding and record management

Ideal Candidate

  • Experience with clinical coding and summarising in a general practice setting (preferred)
  • Working knowledge of EMIS / Docman
  • Familiarity with medical terminology and SNOMED CT
  • Excellent attention to detail and data accuracy
  • Strong IT and communication skills
  • Ability to work independently and as part of a team
  • Confidential and professional in handling sensitive information

We Offer

  • Competitive salary based on experience
  • Flexible working hours within the part-time framework
  • Supportive and welcoming team environment
  • Opportunities for training and development
  • NHS pension scheme eligibility

About us

About Us

This is a unique opportunity to join our team at Lakeside Medical Centre, Perton.We are a well-organised, popular, forward thinking and high performing practice covering a population of just under 6000 patients on the fringes of Wolverhampton.We are a dynamic and innovative team and provide modern care whilst maintaining traditional values of patient-centred general practice.

We are

  • GMC practice with a list size of just under 6000
  • Good CQC rating and high QoF achievements
  • Training Practice
  • Actively involved in workflow optimisation
  • Aiming to become a green practice by going carbon light

Details

Date posted

30 July 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Fixed term

Duration

1 years

Working pattern

Part-time, Flexible working

Reference number

A5121-25-0001

Job locations

Church Road

Perton

Wolverhampton

West Midlands

WV6 7PD


Job description

Job responsibilities

Primary key responsibilities

The following are the core responsibilities of the Clinical Coder/Administrator. There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels.

  • Accurately clinically coding data on the clinical system into the patient record
  • Identifying relevant clinical information documented in patient correspondence, coding appropriately and completing any detailed action
  • Inputting and extracting data as required to support practice reports
  • Filing and storing records as required
  • Photocopying documentation as required
  • Actioning all incoming correspondence, emails and mail in a timely manner
  • Scanning patient related documentation and attaching scanned documents to patients healthcare records
  • Inputting data into patients healthcare records as necessary
  • Answering incoming telephone calls, transferring calls or dealing with the callers request appropriately
  • Carrying out system searches as requested
  • Maintaining a clean, tidy, effective working area at all times
  • Supporting all clinical staff with general administrative tasks as requested

Secondary responsibilities

  • In addition to the primary responsibilities, the Clinical Coder/Administrator may be requested to:

  • Review and update the practice coding policy as required (in conjunction with the Practice Manager)
  • Partake in audit as directed by the audit lead
  • Support reception staff, providing cover during staff absences
  • Book appointments
  • Complete opening and closing procedures in accordance with the duty rota

Job description

Job responsibilities

Primary key responsibilities

The following are the core responsibilities of the Clinical Coder/Administrator. There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels.

  • Accurately clinically coding data on the clinical system into the patient record
  • Identifying relevant clinical information documented in patient correspondence, coding appropriately and completing any detailed action
  • Inputting and extracting data as required to support practice reports
  • Filing and storing records as required
  • Photocopying documentation as required
  • Actioning all incoming correspondence, emails and mail in a timely manner
  • Scanning patient related documentation and attaching scanned documents to patients healthcare records
  • Inputting data into patients healthcare records as necessary
  • Answering incoming telephone calls, transferring calls or dealing with the callers request appropriately
  • Carrying out system searches as requested
  • Maintaining a clean, tidy, effective working area at all times
  • Supporting all clinical staff with general administrative tasks as requested

Secondary responsibilities

  • In addition to the primary responsibilities, the Clinical Coder/Administrator may be requested to:

  • Review and update the practice coding policy as required (in conjunction with the Practice Manager)
  • Partake in audit as directed by the audit lead
  • Support reception staff, providing cover during staff absences
  • Book appointments
  • Complete opening and closing procedures in accordance with the duty rota

Person Specification

Experience

Essential

  • Experience of working with the general public

Desirable

  • Experience of administrative duties
  • Experience of working in a healthcare setting

Qualifications

Essential

  • Educated to GCSE level or equivalent in Mathematics and English

Desirable

  • NVQ Level 2 in Health and Social Care

Knowledge and skills

Essential

  • Excellent communication skills (written and oral)
  • Strong IT skills
  • Clear, polite telephone manner
  • Competent in the use of Office and Outlook
  • Effective time management (planning and organising)
  • Ability to work as a team member and autonomously
  • Good interpersonal skills
  • Problem solving and analytical skills
  • Ability to follow policy and procedure

Desirable

  • EMIS/Docman user skills
  • Understanding of clinical coding
Person Specification

Experience

Essential

  • Experience of working with the general public

Desirable

  • Experience of administrative duties
  • Experience of working in a healthcare setting

Qualifications

Essential

  • Educated to GCSE level or equivalent in Mathematics and English

Desirable

  • NVQ Level 2 in Health and Social Care

Knowledge and skills

Essential

  • Excellent communication skills (written and oral)
  • Strong IT skills
  • Clear, polite telephone manner
  • Competent in the use of Office and Outlook
  • Effective time management (planning and organising)
  • Ability to work as a team member and autonomously
  • Good interpersonal skills
  • Problem solving and analytical skills
  • Ability to follow policy and procedure

Desirable

  • EMIS/Docman user skills
  • Understanding of clinical coding

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Lakeside Medical Centre

Address

Church Road

Perton

Wolverhampton

West Midlands

WV6 7PD


Employer's website

https://www.lakesidemedicalcentre-perton.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Lakeside Medical Centre

Address

Church Road

Perton

Wolverhampton

West Midlands

WV6 7PD


Employer's website

https://www.lakesidemedicalcentre-perton.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Practice Manager

Marie Wright

lakeside.medicalcentre@staffs.nhs.uk

01902755329

Details

Date posted

30 July 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Fixed term

Duration

1 years

Working pattern

Part-time, Flexible working

Reference number

A5121-25-0001

Job locations

Church Road

Perton

Wolverhampton

West Midlands

WV6 7PD


Supporting documents

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