HR Admin Assistant

Job description

Job responsibilities

JOB SUMMARY

We are looking for a motivated and detail-oriented HR Administrative Assistant to join our central HR team supporting a network of 46 General Practices. This entry-level role offers an excellent opportunity to gain experience in a busy and fast-paced healthcare environment, working with experienced HR professionals to support essential people processes across multiple sites.

MAIN DUTIES OF THE ROLE

Provide administrative support to the HR department across the 46 General Practice sites

Assist in preparing and distributing HR documentation such as contracts, offer letters, and induction packs

Maintain accurate and up-to-date electronic staff records and databases (e.g. Professional registrations, spreadsheets)

Collate and maintain employment records including contracts and recruitment documentation for personnel files

Help prepare for any required ad hoc audits/work sampling

Support recruitment activities including advertising roles, scheduling interviews, and requesting references

Help coordinate staff onboarding, compliance checks (e.g. DBS), and training administration

Handle basic employee queries and direct complex issues to the relevant HR team member

Assist with maintaining trackers for mandatory training, appraisals, absence, and probation reviews

Support the organisation of HR-related meetings, events, and briefings across the practices

Ensure confidentiality and security of all HR and personnel information

Qualifications & Skills

Good communication skills (both written and verbal)

Competent with Microsoft Office (Word, Excel, Outlook)

Strong attention to detail and organisational skills

Ability to manage time and prioritise workload

Discreet and trustworthy when handling confidential information

A willingness to learn and contribute as part of a team

Previous administrative experience

WORKING CONDITIONS

Hybrid working Based at Head Office, Wigan, with occasional travel to General Practice sites (if required) with option to work from home to be agreed

Office hours (e.g. Monday to Friday, not including Bank Holidays) flexibility may be considered

Training and supervision provided

NHS or healthcare environment experience not required but would be advantageous

Benefits

A supportive team environment within a healthcare-focused organisation

• Opportunity to gain valuable experience in HR and healthcare operations
• Exposure to HR practices across multiple General Practices
• Career development opportunities
• Discretionary birthday and Christmas day off
• Hybrid working
• 33 days holiday per annum including Bank Holidays (pro rata)

Person Specification

Qualifications

Essential

• GCSE grade A to C in English and Maths
• Drivers Licence

Desirable

• Experience in Administrative role

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

SSP Health

Address

120 Wigan Road

Ashton in Makerfield

Wigan

WN4 9SU

Employer's website

https://www.ssphealth.com/ (Opens in a new tab)