Job responsibilities
Key responsibilities
Strategic Planning
- Keep abreast of current affairs and identify
potential opportunities and threats
- Assess and evaluate
accommodation requirements and manage development and expansion
opportunities if appropriate
- Implement and update the Practice Development Plans, overseeing the
implementation of the aims and objectives
Assist the practice in the wider community and assist
with forging links with other local practices and relevant agencies and in
particular working collaboratively with the local community, the PCN and Conexus, the Wakefield Federation.
Formulate objectives and research and develop ideas
for future practice development
- To represent the practice at PCN, locality and ICB level.
- To make recommendations to the partners for practice
development with regard to enhancing patient services and potential
sources of income
Finance
Working with the partners to;
Ensure the organisational requirements of the practice
contracts with NHSE are fully met and complied with
Support the partners to develop and implement
processes to achieve clinical targets of QOF and enhanced services
Directly contribute to profit improvement by exploring
areas for increasing income and reducing costs.
Analyse data relating to clinical commissioning as
appropriate and contributing to planning and organisation, both at the practice
and clinical commissioning group level
Develop and control practice of budgets and financial
systems
Prepare financial budgets and cash-flow forecasts
Liaise with the accountant, bank and business
insurance companies as appropriate or as directed by the partners
Oversee the administration of the NHS Pension and
Stakeholder Pension Schemes
Liaise with the ICB and payment agencies regarding
queries with payments relating to the contract, eg. enhanced services.
Manage the partners drawings in consultation with the
accountant
Human Resources
Overall responsibility for all aspects of HR, including;
- Recruitment and selection of staff
working, including contracts of employment and job descriptions
- Ensure Employment Law compliance for the disciplinary and dismissal
process and after discussion with the partners take any legal advice
necessary
- Be aware of current employment legislation
- To develop and maintain good employee/employer
relationships
- To ensure that members of the existing staff team
are aware of any changes that occur in the practice
- To maintain good communication at all times
- To oversee rotas which allow good staff cover at
all times as well as giving the flexibility required at short notice to
cover for illness, etc.
- To implement pay rises/scales and increments at
the appropriate time
- Responsibility for appropriate paperwork for
doctors/staff DBS (Disclosure and Barring Service) checks
- To meet with attached staff as and when necessary
and arrange/attend regular meetings with partners and attached staff to
discuss all issues around patient care
- To ensure that suitable facilities are available
to enable all staff to work within the practice
- Be responsible for the health and safety policy
and its implementation
- Facilitate the development of a
multi-disciplinary effective primary health care team
Information Technology
Ensure the update of appropriate information
governance systems
Ensure all Practice IT and telephone systems are
functioning effectively
Ensure the IG and DSP toolkit requirements are met
Keep abreast of new technology and ensure existing IT
is used to its full potential
Patient Services
Ensure that the practice complies with NHS contractual
obligations in relation to patient care
Maintain registration policies and monitor patient
turnover and capitation
Oversee and manage effective appointment systems
Routinely monitor and assess practice performance
against patient access and demand targets
Manage the complaints management system
Manage the significant events system
Maintain the Patient Participation Group (PPG)
Premises and Equipment
Responsible for the management of the building
Represent the practice to negotiate contracts and
their renewals
Liaise with NHSE in notional reviews
Ensure property owned by the partners is safe,
effective and fit for purpose
Responsible for planning and premises expansion
projects
CQC
Oversee and maintain compliance with CQC (Care Quality
Commissioner) regulations and ensure that the practice meets the essential
standards
Responsibility for preparation for CQC inspections and
telephone reviews.
Communication
Ensure compliance with the latest NHS recommendations
Understand the practice communication systems
Build/maintain good working relationships with the
NHSE, ICB, hospitals, community agencies, other GP practices, PCN North, Conexus, pharmacists,
voluntary and private organisations
Represent the practice at meetings and seminars
Assist and support the partners corporately and at
individual level to fulfil the requirements of revalidation
Present a professional image and always promote the
practice
Share skills and expertise with others
Confidentiality
In the course of
seeking treatment, patients entrust us with, or allow us to gather, sensitive
information in relation to their health and other matters. They do so in confidence
and have the right to expect that staff will respect their privacy and act
appropriately.
In the performance
of the duties outlined in this Job Description, the post holder will have
access to confidential information relating to patients and their carers, practice
staff and other healthcare workers. They will have access to information
relating to the practice as a business organisation. All such information from
any source is to be regarded as strictly confidential.
Information
relating to patients, carers, colleagues, other healthcare workers or the
business of the practice may only be divulged to authorised persons in
accordance with the practice policies and procedures relating to
confidentiality and the protection of personal and sensitive data.
Miscellaneous
- Other duties which may be decided upon by the
partners from time to time.