Job summary
Role: Accounts Assistant hybrid
working
Suffolk Primary Care is a group of
GP practices delivering excellent patient care across Suffolk. We are seeking a motivated and reliable Accounts Assistant
to join our Shared Services Finance Team. This role supports the financial
operations of our growing primary care organisation and offers flexible working
arrangements, splitting time between working at Combs Ford Surgery and remote
home working.
The successful candidate will
play a key role in supporting the day-to-day finance functions, ensuring
financial processes run smoothly and efficiently across the organisation.
We are looking for someone who is
organised, detail-focused and able to work both independently and as part of a
team. Experience working within a primary care finance environment is desirable
but not essential.
We offer a competitive salary along with various employee
benefits, and the opportunity to join the NHS pension scheme. The vacancy is for between 30 to 37.5 hours a week; however,
this may be negotiable for the right candidate.
Main duties of the job
To support and work with others within the finance
team, reporting to the Finance Team Leader. They are responsible for keeping
accurate financial records, posting of day to day accounting transactions and
maintaining effective communication and relationships between the department,
practices and external customers and suppliers.
Ensuring prompt payments both to
and from Suffolk Primary Care.
Support and cover, when required, other members of the accounting
team.
About us
Suffolk Primary Care (SPC) is a forward-thinking partnership of GP surgeries across Suffolk. Our collaborative approach enables doctors and staff to share resources, ensuring the continued delivery of high-quality healthcare.
We are committed to equal employment opportunities and encourage applications from all qualified individuals.
Benefits of Working with SPC
NHS Pension Scheme:
- Defined benefits scheme
- Life insurance
- Family benefits, including adult dependents & children's pensions
- Ill health benefits
- 23.7% employer contribution
Electric Car Salary Sacrifice Scheme:
- Low monthly payments, no deposit, no credit check
- Fully comprehensive insurance, servicing, tyres & breakdown cover
- Up to £2,000 annual SPC contribution (subject to conditions)
Additional Benefits:
- Eye care vouchers
- Health service discounts, including a complimentary Blue Light Card for new starters
- Minimum 33 days annual leave (inclusive of bank holidays) for full-time employees, with enhancements for long service
- Enhanced maternity & paternity terms
- High street discounts via our online portal
- Salary sacrifice schemes for technology, homewares (Currys, John Lewis, Decathlon), cycling, and gym memberships
At SPC, we invest in our staffs professional growth and well-being, fostering a positive work environment that benefits both our team and the communities we serve.
Job description
Job responsibilities
Daily maintenance of bank transaction
reconciliations
Monthly downloads of finance files, such as bank
statements and PCSE statements
Daily review/maintenance of both finance and
sales email inboxes
Assist in the maintenance of daily cashflows
Accurate input of supplier invoices and staff
expenses onto Xero for both SPC and PCN
Preparing and processing bi-weekly payment runs,
as well as any other payments as and when required
Reviewing payable accounts to ensure accuracy
compared to supplier statements
Accurate posting of PCSE drug and income
statements
Raising of adhoc sales invoices for both SPC and
PCN
Review debtors and follow up with customers for
timely payment of overdue invoices on a monthly basis
Complete reconciliations of petty cash and bank
statements on a monthly basis
Complete monthly reconciliations of prepayments,
accrued expenses and deferred income, and raise the appropriate journals
Record and submit claims to PCSE for practice
income, including, but not exhaustive to, rent, water and business rates
Monthly completion of bank balance worksheet
Assist the Head of Finance and Finance Team
Leader with other adhoc tasks where required
Undertake any other duties
or responsibilities which may be reasonably requested.
Job description
Job responsibilities
Daily maintenance of bank transaction
reconciliations
Monthly downloads of finance files, such as bank
statements and PCSE statements
Daily review/maintenance of both finance and
sales email inboxes
Assist in the maintenance of daily cashflows
Accurate input of supplier invoices and staff
expenses onto Xero for both SPC and PCN
Preparing and processing bi-weekly payment runs,
as well as any other payments as and when required
Reviewing payable accounts to ensure accuracy
compared to supplier statements
Accurate posting of PCSE drug and income
statements
Raising of adhoc sales invoices for both SPC and
PCN
Review debtors and follow up with customers for
timely payment of overdue invoices on a monthly basis
Complete reconciliations of petty cash and bank
statements on a monthly basis
Complete monthly reconciliations of prepayments,
accrued expenses and deferred income, and raise the appropriate journals
Record and submit claims to PCSE for practice
income, including, but not exhaustive to, rent, water and business rates
Monthly completion of bank balance worksheet
Assist the Head of Finance and Finance Team
Leader with other adhoc tasks where required
Undertake any other duties
or responsibilities which may be reasonably requested.
Person Specification
Experience
Essential
- General understanding of financial principles, practices and regulations.
- Proficient in accounting software and spreadsheets
- Demonstrable office administration experience.
- Proven ability to work effectively either as an individual or a member of a team and relate effectively with staff on all levels
- Experience of working within a diverse and innovative environment, where priorities change and adjustment to working practices are often made.
Desirable
- Experience of primary care finance
- Working knowledge of Xero accounting software
Qualifications
Desirable
- Hold, or be working towards, a recognised accounting qualification
Person Specification
Experience
Essential
- General understanding of financial principles, practices and regulations.
- Proficient in accounting software and spreadsheets
- Demonstrable office administration experience.
- Proven ability to work effectively either as an individual or a member of a team and relate effectively with staff on all levels
- Experience of working within a diverse and innovative environment, where priorities change and adjustment to working practices are often made.
Desirable
- Experience of primary care finance
- Working knowledge of Xero accounting software
Qualifications
Desirable
- Hold, or be working towards, a recognised accounting qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
