Job summary
An exciting opportunity has become available to join The Adam Practice Research Team working within the Dorset Primary Care Clinical Research Group (DPCCRG). The group is formed alongside The Adam Practice & 5 other surgeries within our patch. The aim of the DPCCRG is to offer research to a wider population meaning that more patients can be involved in research for better health outcomes.
This is an exciting role for an Administration Assistant to join the team. You will be an integral part of the team & must be able to use your knowledge & skills to help produce a high standards.
This role is offered on a part time permanent basis, working 2 days per week from 08:00 - 16:00 (not including a 30 minute unpaid break).
Interviews will be held week commencing 11th August 2025.
Main duties of the job
Working closely with the Clinical Trials Manager & the Lead Research Nurse to
complete research administrative duties.
Developing working relationships with site Principal Investigators, Sponsor team and other study staff to ensure
appropriate support is in place to enter accurate & concise data into the
Electronic Capture Data (EDC) system under the supervision of the Clinical
Trials Manager.
Assist
nurses & sponsors with administrative duties.
Work with the Clinical
Trials Manager to conduct protocol-based searches on SystmOne after significant
experience gained on the job using protocols provided by the sponsor to
identify possible study participants.
Assist research team in general admin duties such as making participant folders,
emailing participants, sending post to participants, completing EDGE data &
answering queries, scanning documents, formulating spreadsheet for research
use, archiving study documents, adding patients to SystmOne for Research Dr
review this list may increase over time & experience gained.
Explain & promote assigned studies (including newsletter production, website updates)
to ensure wide participation & good accrual of patients.
Promote culture of good customer service.
Ensure clear and effective communication is
maintained with the sponsor and The Adam Practice Research Team.
Excellent attention to detail &
organisation skills.
Contribute to regular team briefings & meetings.
About us
The Adam Practice is a partnership located across 5 surgeries in Poole, Dorset. This is an exciting opportunity to join our growing primary care team in a forward- thinking, innovative, general practice, which has a current CQC rating ofOutstanding in Care.
Here are some of our many benefits we offer;
Access to NHS Pension Scheme and NHS discounts, 5 weeks annual leave (inclusive of bank/public holidays that fall in the holiday year). Entitlement is pro-rata for part-time employees.
Auto enrolment in NHS Pension Scheme.
Cycle to work scheme.
Job description
Job responsibilities
Be responsible for the necessary study applications as appropriate, assisting and advising participating investigators with local requirements under
the supervision of the Clinical Trials Manager.
Ensure a
consistent approach to local study documentation taking account of regulations
and external requirements e.g. Investigators Site Files (ISFs).
Promote and advise on the principles of Good Clinical Practice (GCP) and
Good Research Practice within The Adam Practice Research team.
Build
and maintain a productive working relationship with colleagues across the
organisations involved in study delivery and clinical networks
Communicate
with participating sites across the network to ensure current knowledge on
study recruitment and performance evaluation against targets.
Support research
study management and high-quality study delivery.
Co-ordinate data collection, ensuring timely
submission of accrual data, review data for completeness and accuracy where
appropriate, liaising closely with the study management team.
Have a good understanding of confidentiality, respecting
this and ensuring this is maintained for patients and staff at all times and
reflected within research protocol delivery.
Support the development of
robust essential documents at the outset to support successful delivery.
Ensure a consistent approach
to local study documentation taking account of regulations and external
requirements e.g. Trial Master Files.
Provide a high standard of data
entry within databases and study management systems, this includes working
within a variety of web-based platforms.
Liaise with senior
staff at any time if any problems arise affecting the integrity of the
databases.
Ensure researchers are fully aware of and studies adhere to the
provisions of the Data Protection Act 1998, Access to Health Records Act 1990
and Freedom of Information.
Support the coordination and preparation of
documentation required for regulatory monitoring and auditing.
Job description
Job responsibilities
Be responsible for the necessary study applications as appropriate, assisting and advising participating investigators with local requirements under
the supervision of the Clinical Trials Manager.
Ensure a
consistent approach to local study documentation taking account of regulations
and external requirements e.g. Investigators Site Files (ISFs).
Promote and advise on the principles of Good Clinical Practice (GCP) and
Good Research Practice within The Adam Practice Research team.
Build
and maintain a productive working relationship with colleagues across the
organisations involved in study delivery and clinical networks
Communicate
with participating sites across the network to ensure current knowledge on
study recruitment and performance evaluation against targets.
Support research
study management and high-quality study delivery.
Co-ordinate data collection, ensuring timely
submission of accrual data, review data for completeness and accuracy where
appropriate, liaising closely with the study management team.
Have a good understanding of confidentiality, respecting
this and ensuring this is maintained for patients and staff at all times and
reflected within research protocol delivery.
Support the development of
robust essential documents at the outset to support successful delivery.
Ensure a consistent approach
to local study documentation taking account of regulations and external
requirements e.g. Trial Master Files.
Provide a high standard of data
entry within databases and study management systems, this includes working
within a variety of web-based platforms.
Liaise with senior
staff at any time if any problems arise affecting the integrity of the
databases.
Ensure researchers are fully aware of and studies adhere to the
provisions of the Data Protection Act 1998, Access to Health Records Act 1990
and Freedom of Information.
Support the coordination and preparation of
documentation required for regulatory monitoring and auditing.
Person Specification
Qualifications
Essential
- Educated to degree level OR equivalent experience in administration work.
- A willingness to undergo personal development and training and learn new skills.
Desirable
- Current certificate of ICH GCP training.
Knowledge
Essential
- Understanding of medical terminology.
- Excellent written and oral communication skills.
Desirable
- Working knowledge of the UK clinical trials regulations, Data Protection Act (1988), Mental Capacity Act, Human Tissue Act, ICH-GCP, Research Governance and ethical Frameworks.
Technical Skills Competencies
Essential
- IT literate.
- Knowledge of Microsoft applications for managing information including word & excel.
- High standards of literacy, numeracy and attention to detail.
Desirable
- Basic understanding of working with a variety of web-based platforms (e.g. NIHR ODP, Edge, IRAS, Rave)
Skills & Attributes
Essential
- Ability to undergo personal development and learn new skills.
- Attention to detail.
- Clear verbal communication.
- Able to work under own initiative and independently outside of the department without direct supervision.
-
- Ability to prioritise tasks and manage time effectively, coping with deadlines.
- Able to proactively work with colleagues in other work areas to achieve outcomes.
- Able to delegate effectively, understanding the strengths and weaknesses of team members to build effective teamwork.
- Professional attitude to work, diplomatic and calm under pressure.
- Compassionate and sensitive to the needs of patients, carers and colleagues.
- Good interpersonal, communication, organisation and time management skills.
- Proactive approach and able to adjust to pressures of the job.
- Ability to demonstrate integrity.
- Team player.
- Patient, dependable and motivating.
- Flexible, reliable and uses initiative.
- Be able to take directions.
Experience
Essential
- Previous of working in Primary Care research.
- Experience of using SystmOne (electronic medical record system).
- Experience of working to tight deadlines and managing a range of priorities.
Desirable
- Knowledge and experience of clinical research methodology and statutory clinical trial regulations, GCP and research governance requirements.
Person Specification
Qualifications
Essential
- Educated to degree level OR equivalent experience in administration work.
- A willingness to undergo personal development and training and learn new skills.
Desirable
- Current certificate of ICH GCP training.
Knowledge
Essential
- Understanding of medical terminology.
- Excellent written and oral communication skills.
Desirable
- Working knowledge of the UK clinical trials regulations, Data Protection Act (1988), Mental Capacity Act, Human Tissue Act, ICH-GCP, Research Governance and ethical Frameworks.
Technical Skills Competencies
Essential
- IT literate.
- Knowledge of Microsoft applications for managing information including word & excel.
- High standards of literacy, numeracy and attention to detail.
Desirable
- Basic understanding of working with a variety of web-based platforms (e.g. NIHR ODP, Edge, IRAS, Rave)
Skills & Attributes
Essential
- Ability to undergo personal development and learn new skills.
- Attention to detail.
- Clear verbal communication.
- Able to work under own initiative and independently outside of the department without direct supervision.
-
- Ability to prioritise tasks and manage time effectively, coping with deadlines.
- Able to proactively work with colleagues in other work areas to achieve outcomes.
- Able to delegate effectively, understanding the strengths and weaknesses of team members to build effective teamwork.
- Professional attitude to work, diplomatic and calm under pressure.
- Compassionate and sensitive to the needs of patients, carers and colleagues.
- Good interpersonal, communication, organisation and time management skills.
- Proactive approach and able to adjust to pressures of the job.
- Ability to demonstrate integrity.
- Team player.
- Patient, dependable and motivating.
- Flexible, reliable and uses initiative.
- Be able to take directions.
Experience
Essential
- Previous of working in Primary Care research.
- Experience of using SystmOne (electronic medical record system).
- Experience of working to tight deadlines and managing a range of priorities.
Desirable
- Knowledge and experience of clinical research methodology and statutory clinical trial regulations, GCP and research governance requirements.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
