Clinical Administrator

Job description

Job responsibilities

Part Time Clinical Administrator

Working Hours: Up to 10 hours - working day(s) to be agreed.

Reports to: Practice Manager & Partners

JOB SUMMARY

Support practice with administration, templates, read codes, searches, invites, claims, audits for various clinical schemes, QOF, prescribing schemes, quality improvement schemes, enhanced services, imms, smears.

JOB RESPONSIBILITIES

Support practice with clinical administration for various schemes such as QOF, IIF, prescribing schemes, quality improvement schemes, enhanced services, imms, smears etc.

Keep clinical staff, Partners and Practice Manager up to date with changes.

Work can include but not limited to:

• Ensure all claims are submitted in adequate time via CQRS, online etc.

Apply your knowledge of NHS reimbursement mechanisms to ensure QOF, IIF, FP34, flu, covid and other claims achieve the maximum income by producing relevant audits and searches in SystmOne.

Ensure all work complies with NHS regulations, Data Protection regulations and best practices.

Work with GP Partners to provide any required audits.

Update the Practice Manager of all claims / income.

DES/LES claims

Minor surgery claim prepare and submit

Run IUD/Coil searches

QOF run searches and ensure targets and maximum income achieved

Produce chronic recall lists for team to contact and ensure up to date

Asthma / COPD search and produce list of patients and recall

Hypertension search and recall

Ensure all patient recalls are one visit

Update the Palliative care register for gold standard meetings

Prior Notifications List (PNL) check and deal with returns

Childhood imms

Retinal screening check new referrals / run searches

Disease registers check for new patients who need adding to register

Smears run searches and update

Amber drugs audit

Remain up to date with PCN work by attending meetings as required re chronic /frailty work etc

Other work as require ensuring maximum income is achieved and is dependent upon NHS, ICB and GP Partners requirements.

Patient services

Produce patient information leaflets and posters and run medicine awareness projects throughout the year.

Assist Partners where appropriate with monitoring and management of their prescribing budgets.

Prepare evidence-based resources and information to support the team and all other relevant health professionals in the implementation of rational cost-effective prescribing.

Help plan, develop and support the introduction of new working processes within the practice to optimise the quality of clinical services including prescribing.

Responsibility for administration

Assist with support and feedback to practice on prescribing schemes etc.

Communication

The post-holder should recognize the importance of effective communication within the team and will strive to:

Communicate effectively with other team members

Communicate effectively with patients and carers

Recognise peoples needs for alternative methods of communication and respond accordingly.

Personal/Professional development:

The post-holder will participate in any training programme implemented by the practice as part of this employment, with such training to include:

Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development

Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work

Quality:

The post-holder will strive to maintain quality within the practice, and will:

Alert other team members to issues of quality and risk

Assess own performance and take accountability for own actions, either directly or under supervision

Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance

Work effectively with individuals in other agencies to meet patients needs

Effectively manage own time, workload and resources

Contribution to the Implementation of Services:

The post-holder will:

Apply practice policies, standards and guidance

• Discuss with other members of the team how the policies, standards and guidelines will affect own work
• Participate in audit where appropriate.

Person Specification

Experience

Essential

• Previous experience in an NHS GP practice
• Clinical knowledge of QOF, IIF and other NHSE and ICB targets.
• Strong hands-on working knowledge of SystmOne including search writing, read codes etc.
• NHS claims reimbursement processes including CQRS
• Skills & Attributes
• Highly organised and comfortable working independently while maintaining strong team collaboration
• Self-motivated with ability to manage time effectively and reliably deliver on commitments

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Mulberry Street Medical Practice

Address

Pudsey Health Centre

18 Mulberry Street

Pudsey

LS28 7XP

Employer's website

https://www.pudseyhealthcentre.co.uk/ (Opens in a new tab)