Office Junior

Job summary

To provide general administrative and clerical support to the practice/office team, assisting with routine tasks to ensure smooth office operations and contribute to a positive working environment. The role will be based in a GP Practice offering GMS Primary Care Services to a 23,000 patient population.

Main duties of the job

• Assist with daily administrative tasks such as filing notes, photocopying, scanning and document preparation
• Assisting the administration team with opening and sending post, deductions and patient registrations unloading
• To assist the team with reports and maintaining an adequate filing system
• Managing deliveries to the practice and putting stock away
• To maintain the condition of the stock rooms and network room.
• To complete duties that may require attendance to the post office, bank and other establishments as needed (within walking vicinity)
• Ensure the office is tidy and compliant with health and safety
• To maintain a register of staff birthdays, leaving, events (I.e Births and marriages) and to organise appropriate gifts with the Senior Leadership Team, including completing of cards and communication channel alerts
• To print appropriate posters and to maintain a register of what needs to be in each area, auditing this on a monthly basis for seasonal updates, condition and regular changes
• To support room stocking for clinical areas, with appropriate training provided.
• Assist with any data entry that is required
• Support all teams with ad hoc errands and tasks that improve workflow
• To support internal communications and document delivery within the organisation

About us

We're a patient-centred GP practice committed to delivering high-quality, compassionate healthcare to our community. We pride ourselves on being a young, fun, and dedicated team that works hard while maintaining a supportive and social atmosphere. Although healthcare can be fast-paced and demanding, we believe that a positive workplace culture is essential to providing the best care for our patients.Our practice is made up of a diverse and skilled multidisciplinary team, including GPs, nurses, healthcare assistants, pharmacists, physiotherapists and a highly organised administrative team. Each member of staff plays a vital role, and we strongly value collaboration, mutual respect, and open communication across all roles. New team members are welcomed and supported, with a strong emphasis on teamwork and shared learning.

The atmosphere within the practice is friendly, approachable, and inclusive. While we take our responsibilities to patients very seriously, we also believe in enjoying our work and supporting one another. The team is social, approachable, and always willing to help, whether thats during a busy clinic or outside of work hours.

Our work ethic is built on dedication, professionalism, and continuous improvement. Staff are encouraged to take ownership of their roles, contribute ideas, and develop their skills. We foster a culture where people feel comfortable asking questions, learning from one another, and striving to improve patient outcomes together.