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Elm Tree Surgery

Medical Secretary

The closing date is 10 April 2026

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Job summary

We are looking for an experienced and organisedMedical Secretaryto join our friendly and supportive team at Elm Tree Surgery . This is a part time position for 20 hours per week , working Monday , Wednesday , Thursday and Friday .

The successful candidate will play an important role in providing high-quality medical secretarial and administrative support to our GPs and clinical staff, ensuring the smooth running of day-to-day operations within the practice.

Main duties of the job

  • Provide comprehensive secretarial support to the clinical team, including typing and processing of referrals, reports, and correspondence.
  • Manage incoming and outgoing communications efficiently, including hospital letters, emails, and telephone calls.
  • Liaise with hospitals, community services, and patients to ensure timely information flow.
  • Maintain accurate and confidential patient records in line with practice and NHS policies.
  • Assist with workflow management and support the administrative team when required.

About us

  • A supportive and friendly working environment
  • Salary dependent on experience
  • NHS pension scheme
  • Opportunities for ongoing training and development

Details

Date posted

10 March 2026

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A4636-26-0000

Job locations

Elm Tree Surgery

High Street

Shrivenham

Swindon

SN6 8AG


Job description

Job responsibilities

  • Previous experience working in a Primary Care or GP Practice setting(essential)
  • Strong administrative and organisational skills with attention to detail
  • Excellent communication and interpersonal skills
  • Proficient in medical terminology and confident using SystmOne.
  • Ability to work independently and as part of a busy team

  • Knowledge of NHS referral systems such as eRS
  • Experience in document management and workflow processes

Job description

Job responsibilities

  • Previous experience working in a Primary Care or GP Practice setting(essential)
  • Strong administrative and organisational skills with attention to detail
  • Excellent communication and interpersonal skills
  • Proficient in medical terminology and confident using SystmOne.
  • Ability to work independently and as part of a busy team

  • Knowledge of NHS referral systems such as eRS
  • Experience in document management and workflow processes

Person Specification

Qualifications

Essential

  • Good general education GCSE English and Maths or equivalent

Desirable

  • Administrative qualification

Experience

Essential

  • Previous experience working in a Primary Care or GP Practice setting
  • Proven experience in a medical secretarial or administrative role
  • Experience managing referrals, correspondence, and medical documentation
  • Experience using NHS systems such as SystmOne and eRS
  • Strong understanding of medical terminology

Desirable

  • Understanding of current NHS referral and workflow processes
  • Knowledge of local healthcare services and pathways
  • Experience of liaising with hospitals and community health teams
Person Specification

Qualifications

Essential

  • Good general education GCSE English and Maths or equivalent

Desirable

  • Administrative qualification

Experience

Essential

  • Previous experience working in a Primary Care or GP Practice setting
  • Proven experience in a medical secretarial or administrative role
  • Experience managing referrals, correspondence, and medical documentation
  • Experience using NHS systems such as SystmOne and eRS
  • Strong understanding of medical terminology

Desirable

  • Understanding of current NHS referral and workflow processes
  • Knowledge of local healthcare services and pathways
  • Experience of liaising with hospitals and community health teams

Employer details

Employer name

Elm Tree Surgery

Address

Elm Tree Surgery

High Street

Shrivenham

Swindon

SN6 8AG


Employer's website

https://www.elmtreesurgery.co.uk/ (Opens in a new tab)

Employer details

Employer name

Elm Tree Surgery

Address

Elm Tree Surgery

High Street

Shrivenham

Swindon

SN6 8AG


Employer's website

https://www.elmtreesurgery.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Practice Manager

Jane Blackett

jane.blackett@nhs.net

01793787459

Details

Date posted

10 March 2026

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A4636-26-0000

Job locations

Elm Tree Surgery

High Street

Shrivenham

Swindon

SN6 8AG


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