Job responsibilities
Main Responsibilities
Training and Development
- Organise any training and
education plans recommended as a result of colleague appraisals
- Monitor statutory and
mandatory training of the practice staff, collating all achieved certificates
and logging accurately on cascade, identifying outstanding training and
communicating reminders to staff.
- Organise in-house training
sessions for practice staff including Basic Life Support (BLS).
- Organise Protected Learning
Time (PLT) for clinical practice staff.
- Maintain log of students in
practice dates and programmes
- Liaise with students prior
to placements as to any special requirements e.g. private space for prayer,
adjustments required for physical needs.
- Update rotas for use of
library
Education Programme
KMMS
- Organise and facilitate placements
for KMMS students and other learners throughout the year. Liaising with the
clinical teams to timetable and induct students.
- Preparation for KMMS
placements timetabling, organising inductions, planning observational clinics
- Liaising with other service
providers to timetable and coordinate external placements, including
coordinating with Grange practice for timetable availability.
- When students are in
practice, monitor and supervise medical students, tracking attendance and time
keeping, ensuring any incident forms are submitted to the medical school as
necessary. Act as main point of contact during placements.
- Recognising any issues
during placements and escalating via KMMS alert form where necessary
- Post placement - organising
required paperwork for practice and KMMS
- Track the financial costs
for each aspect of the students placement, liaising with the finance team to
ensure POs and invoices are raised and are accurate and submitted in a timely
manner.
- Act as the first point of
contact for KMMS and practice staff for any placement queries.
GPRs
- Organise and facilitate placements
for GPRs throughout the year. Liaising with the clinical teams to timetable and
induct registrars.
- Manage GPR placement rota
and liaise with trainers and EKHUFT
regarding availability for placements
- Organise induction
timetables for new GP registrars
- Timetable required tutorials
with GP trainers
- Ensure supervision
requirements are in place throughout placements and liaise with clinicians to
provide cover when trainer on leave
- Record GPR leave and sickness complete
monthly GPR absence reports and return to EKHUFT
- Liaise with finance team to ensure GP trainer
claims are submitted in a timely manner
Paramedics
- Arrange induction timetable
for paramedic students
- Liaise with trainer
regarding student requirements
- Arrange supervision and
cover when trainer on annual leave
- Complete any paperwork
required with relation to student
- Ensure any financial claims
are forwarded to finance when necessary
Nursing Students
- Liaise with Christchurch
University regarding nursing student placements
- Coordinate approved
placements with the nursing team
- Organise induction
timetables and coordinate any training required
- Forward details of student
names and placement dates to finance for claim purposes
Trainee Nursing Associate Students
- Liaise with Christchurch
University regarding TNA student placements
- Coordinate approved
placements with the nursing team
- Organise induction
timetables and coordinate any training required
- Forward details of student
names and placement dates to finance for claim purposes
Physician Associate Students
- Coordinate approved
placements with the practice team
- Liaise with GP supervisor
and arrange supervision when trainer on leave
- Organise induction
timetables and coordinate any training required
- Forward details of student
names and placement dates to finance for claim purposes
CEF Administration
- Arrange and monitor clinical
training for local PCN in liaison with the CEF Lead, ensuring records of
training are accurate and kept up to date.
- Keep up to date with any
changes to statutory, mandatory and recommended training requirements for all
practice-based roles and PCN specific roles. Ensuring these changes are
actioned and communicated with all practices within the PCN.
- Liaise with all practices
within the PCN on training compliance and new training opportunities.
- Ensure that training is cost
effective and training suppliers are quality checked.
- Manage the CEF budgets,
liaise with finance to process invoices, payments, and record costings for
individual staff, ensuring to monitor budgets and raise any issues of concerns
with the CEF lead.
- Monitor education budgets,
liaising with colleagues in other practices, training hub and other education
providers as required.
- Complete the National CPD return
in relation to the local PCN staff.
General Duties
- Provide
administration support to the East Cliff Management team as required.
- To
work collaboratively and professionally with colleagues across Invicta Health,
building and maintaining relationships.
- To
contribute to the development of services, including processes, templates and
principles.
- To take part in any statutory and mandatory training
or other training and development programmes as requested.
- Provide cover
where required for Nursing Team Care-Coordinator
- Any other reasonable duties as directed by your line
manager.
Confidentiality, Equality and Diversity
- In
the undertaking of the duties outlined above the post-holder will have access
to confidential and sensitive information. This must be kept strictly
confidential at all times.
- Policies
and procedures relating to the protection of personal and sensitive data must
be always adhered to and only divulged to authorised persons.
- The
post-holder will support the equality, diversity, and rights of patients &
colleagues in a manner that is consistent with Invicta Health policies and
legislation.
- The
privacy, dignity and beliefs of patients, carers and colleagues must be
respected
- The
post-holder should behave in a manner which is welcoming, non-judgmental and
respectful of the circumstances and rights of all visitors to the practice.
Data Protection
- Under
the Data Protection Act 1998:
- You
must not at any time use the personal data held by the organisation for a
purpose not described in the Register entry or disclose such data to a third
party.
- If
you are in any doubt regarding what you should or should not do in connection
with the Data Protection Act, then you must contact your Manager.
Health & Safety
- Employees
must be aware of the responsibility placed on them under the Health and Safety
at Work Act (1974) to maintain a healthy and safe working environment for both
staff and visitors. Employees also have a duty to observe obligation under the
organisation safety policies, and to maintain awareness of safe practices and
assessment of risk.
Infection control
- All
staff, collectively and individually, have a duty of care in following best
practice in adherence to guidelines which is a fundamental requirement in
underpinning the management of Infection, Prevention and Control.
Safeguarding Children and Vulnerable Adults
- Safeguarding
of individuals who come into contact with our services whether a child or young
person, person with Learning Disabilities or an older or vulnerable adult, is
the responsibility of all employees of the organisation in whatever capacity
they are employed
Safeguarding Children
- The
organisation adheres to the KCC Child Protection Procedures, and all employees
have a duty of care and a responsibility to safeguard and promote the welfare
of children.