Job summary
Are you looking
for a rewarding role where you can make a real difference in patient care?
We are looking for a detail-oriented Data Administrator to join our friendly and dynamic team.
If you are organized, motivated, and eager to contribute to a team that truly values its staff and patients, we would love to hear from you. Join us and be part of something meaningful!
Main duties of the job
In this vital role, you will ensure the accurate clinical coding of patient information in electronic healthcare records, playing a key part in supporting our multi-disciplinary team.
About us
Mayfield Surgery, a leading family-based surgery, is dedicated to delivering high-quality healthcare services to the Longton and Meir communities.
We are guided by our core values - Caring, Innovative, Evidence-Based, Collaborative, And Professional - as we strive to improve patient care and enhance the health and welfare of our community.
Job description
Job responsibilities
To be responsible for the
read coding of relevant information into patients electronic healthcare
records on the clinical system.
In addition, the post holder
will support the multi-disciplinary team, providing administrative support as
required, in line with the needs of the organisation.
The following are the core responsibilities of
the Data Administrator. There may be, on
occasion, a requirement to carry out other tasks. This will be dependent upon
factors such as workload and staffing levels.
- Accurately
clinically coding data on the clinical system into the patient record
- Identifying
relevant clinical information documented in patient correspondence, coding
appropriately and completing any detailed action
- Ensuring
the appropriate clinician is aware of any action required in relation to
patient correspondence.
- Inputting
and extracting data as required to support practice reports
- Filing
and storing records as required
- Photocopying
documentation as required
- Actioning
all incoming correspondence, emails and mail in a timely manner
- Scanning
patient related documentation and attaching scanned documents to patients
healthcare records
- Inputting
data into patients healthcare records as necessary
- Answering
incoming telephone calls, transferring calls or dealing with the callers
request appropriately
- Carrying
out system searches as requested
- Maintaining
a clean, tidy, effective working area at all times
- Supporting all clinical staff with general
administrative tasks as requested
Job description
Job responsibilities
To be responsible for the
read coding of relevant information into patients electronic healthcare
records on the clinical system.
In addition, the post holder
will support the multi-disciplinary team, providing administrative support as
required, in line with the needs of the organisation.
The following are the core responsibilities of
the Data Administrator. There may be, on
occasion, a requirement to carry out other tasks. This will be dependent upon
factors such as workload and staffing levels.
- Accurately
clinically coding data on the clinical system into the patient record
- Identifying
relevant clinical information documented in patient correspondence, coding
appropriately and completing any detailed action
- Ensuring
the appropriate clinician is aware of any action required in relation to
patient correspondence.
- Inputting
and extracting data as required to support practice reports
- Filing
and storing records as required
- Photocopying
documentation as required
- Actioning
all incoming correspondence, emails and mail in a timely manner
- Scanning
patient related documentation and attaching scanned documents to patients
healthcare records
- Inputting
data into patients healthcare records as necessary
- Answering
incoming telephone calls, transferring calls or dealing with the callers
request appropriately
- Carrying
out system searches as requested
- Maintaining
a clean, tidy, effective working area at all times
- Supporting all clinical staff with general
administrative tasks as requested
Person Specification
Skills
Essential
- Excellent communication skills (written and oral)
- Strong IT skills
- Clear, polite telephone manner
- Competent in the use of Office and Outlook
- Ability to work as a team member and autonomously
- Good interpersonal skills
- Problem solving and analytical skills
- Ability to follow policy and procedure
- Effective time management (planning and organising)
Desirable
- EMIS user skills
- Understanding of clinical coding
Qualifications
Essential
- Educated to GCSE level or equivalent in Mathematics and English
Desirable
- NVQ Level 2 in Health and Social Care
Personal Qualities
Essential
- Polite and confident
- Flexible and cooperative
- Motivated
- Forward thinker
- High levels of integrity and loyalty
- Sensitive and empathetic in distressing situations
- Ability to work under pressure
Other requirements
Essential
- Flexibility to work outside of core office hours
- Disclosure Barring Service (DBS) check
Experience
Essential
- Experience of working with the general public
Desirable
- Experience of administrative duties
- Experience of working in a healthcare setting
Person Specification
Skills
Essential
- Excellent communication skills (written and oral)
- Strong IT skills
- Clear, polite telephone manner
- Competent in the use of Office and Outlook
- Ability to work as a team member and autonomously
- Good interpersonal skills
- Problem solving and analytical skills
- Ability to follow policy and procedure
- Effective time management (planning and organising)
Desirable
- EMIS user skills
- Understanding of clinical coding
Qualifications
Essential
- Educated to GCSE level or equivalent in Mathematics and English
Desirable
- NVQ Level 2 in Health and Social Care
Personal Qualities
Essential
- Polite and confident
- Flexible and cooperative
- Motivated
- Forward thinker
- High levels of integrity and loyalty
- Sensitive and empathetic in distressing situations
- Ability to work under pressure
Other requirements
Essential
- Flexibility to work outside of core office hours
- Disclosure Barring Service (DBS) check
Experience
Essential
- Experience of working with the general public
Desirable
- Experience of administrative duties
- Experience of working in a healthcare setting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
