Job summary
Finance Assistant Dorking
Medical Practice
An opportunity has arisen for the position of
a Practice Finance Assistant (up to 37.5 hours per week) to join our
experienced team. We are looking for someone who is motivated, conscientious,
flexible and has excellent communication skills, with strong attention to
detail and confidence working with financial systems. NHS experience is
beneficial but not essential; however, the successful candidate must be highly
self-motivated, organised and able to manage competing priorities. Training
will be provided.
Salary: £30,000£33,000 per annum (pro rata), depending on experience.
NHS Pension Scheme: eligible (subject to
NHS Pension Scheme rules).
In order to deliver our vision, you will be
supported in your role by four experienced GP Partners and work closely with
the Operations Manager, Assistant Operations Manager and our accountants,
helping to ensure the practice remains financially sustainable and compliant.
Main duties of the job
Some of the post holder duties will include:
Managing and processing key practice income
streams and claims (e.g. QOF, enhanced services, prescribing/dispensing claims,
insurance reports, GP trainee claims).
Monitoring outstanding payments and debtors;
investigating discrepancies and chasing overdue income.
Verifying and coordinating supplier invoices,
statements and expenses; preparing and recording payments.
Maintaining accurate financial records and
reconciling bank statements within the practice accounting system (including
Xero).
Supporting payroll processing, HMRC
submissions/returns (including RTI) and liaising on staff pay queries.
Supporting NHS Pensions administration and
relevant submissions via PCSE, where applicable.
Maintaining VAT records and supporting VAT
returns, where required.
Working with the Operations Manager and the
Assistant Operations Manager to triage and appropriately delegate/track key
external correspondence (e.g. NHSE/PCSE/ICB/LMC) received into the Practice
Manager inbox.
Identifying
opportunities to improve systems, strengthen financial controls and support
cost-saving initiatives.
About us
Dorking Medical Practice is a well-established innovative Primary Care provider serving a total of 11,300 patients in Dorking, Box Hill and Westcott. The organisation has a mission to provide excellent patient services with a focus on holistic and evidence-based medical care in a friendly, safe and family-centred environment.
Job description
Job responsibilities
The Finance Assistant will be required to ensure that the
practice remains financially sustainable so that it is able to deliver the
Mission Statement. Key responsibilities include:
Managing and processing
financial claims and income streams (QOF, enhanced services,
dispensing/prescription claims, insurance reports, GP trainee claims
etc).
Monitoring
outstanding payments and debtors.
Verifying
and coordinating supplier invoices and expenses.
Supporting
cost-saving initiatives and financial planning.
Maintaining
accurate financial records and liaising with the practice accountants.
Overseeing
pensions, HMRC returns, and financial compliance.
Oversee day
to day finance operations
Handling
the financial systems for the practice, including staff payroll and Xero
Liaise with
the accountants to ensure VAT records and returns are correct
Supporting the
Operations Manager in dealing with emails sent to Practice Manager from
e.g. NHSE, PCSE / Capita, CCG and LMC - to forward, delegate, manage and
audit.
He/she must maintain a high
level of professionalism and integrity.
Job description
Job responsibilities
The Finance Assistant will be required to ensure that the
practice remains financially sustainable so that it is able to deliver the
Mission Statement. Key responsibilities include:
Managing and processing
financial claims and income streams (QOF, enhanced services,
dispensing/prescription claims, insurance reports, GP trainee claims
etc).
Monitoring
outstanding payments and debtors.
Verifying
and coordinating supplier invoices and expenses.
Supporting
cost-saving initiatives and financial planning.
Maintaining
accurate financial records and liaising with the practice accountants.
Overseeing
pensions, HMRC returns, and financial compliance.
Oversee day
to day finance operations
Handling
the financial systems for the practice, including staff payroll and Xero
Liaise with
the accountants to ensure VAT records and returns are correct
Supporting the
Operations Manager in dealing with emails sent to Practice Manager from
e.g. NHSE, PCSE / Capita, CCG and LMC - to forward, delegate, manage and
audit.
He/she must maintain a high
level of professionalism and integrity.
Person Specification
Qualifications
Essential
- Qualifications:
- * Good standard of education with excellent literacy and numeracy skills.
- * Leadership and/or management qualification.
- Experience:
- * Experience of working with the general public.
- * Experience of working in a health care setting.
- * Experience of managing large multidisciplinary teams.
- * Experience of performance management, including appraisal writing, staff development and disciplinary procedures.
- * Experience of workforce planning, forecasting and development.
- * Experience of chairing meetings, producing agendas and minutes.
- Skills:
- * Ability to exploit and negotiate opportunities to enhance service delivery.
- * Excellent communication skills (written, oral and presenting).
- * Strong IT skills (generic)
- * Excellent leadership skills.
- * Strategic thinker and negotiator.
- * Ability to prioritise, delegate and work to tight deadlines in a fast-paced environment.
- Personal Qualities:
- * Polite and confident.
- * Flexible and cooperative.
- * Excellent interpersonal skills.
- * Motivated and proactive.
- * Ability to use initiative and judgement.
- * Forward thinker with a solutions focused approach.
- * High levels of integrity and loyalty.
- * Sensitive and empathetic in distressing situations.
- * Ability to work under pressure.
- * Confident, assertive and resilient.
- * Ability to drive and deliver change effectively.
- * Ability to motivate teams, enhance morale and maintain a positive working environment, including team building sessions.
- Other Requirements:
- * Flexibility to work outside core office hours.
- * Maintains confidentiality at all times.
- * Full UK driving licence.
Desirable
- Qualifications:
- * Educated to degree level in healthcare or business.
- * Relevant management of finance qualification.
- Experience:
- * NHS/primary Care experience.
- * Relevant health and safety experience.
- * Experience of strategic business planning.
- * Experience of working with regulatory bodies preparing for inspections.
- Skills:
- * SystemOne
- * Project Management.
- Other requirements:
- * Disclosure Barring Service (DBS) check.
Person Specification
Qualifications
Essential
- Qualifications:
- * Good standard of education with excellent literacy and numeracy skills.
- * Leadership and/or management qualification.
- Experience:
- * Experience of working with the general public.
- * Experience of working in a health care setting.
- * Experience of managing large multidisciplinary teams.
- * Experience of performance management, including appraisal writing, staff development and disciplinary procedures.
- * Experience of workforce planning, forecasting and development.
- * Experience of chairing meetings, producing agendas and minutes.
- Skills:
- * Ability to exploit and negotiate opportunities to enhance service delivery.
- * Excellent communication skills (written, oral and presenting).
- * Strong IT skills (generic)
- * Excellent leadership skills.
- * Strategic thinker and negotiator.
- * Ability to prioritise, delegate and work to tight deadlines in a fast-paced environment.
- Personal Qualities:
- * Polite and confident.
- * Flexible and cooperative.
- * Excellent interpersonal skills.
- * Motivated and proactive.
- * Ability to use initiative and judgement.
- * Forward thinker with a solutions focused approach.
- * High levels of integrity and loyalty.
- * Sensitive and empathetic in distressing situations.
- * Ability to work under pressure.
- * Confident, assertive and resilient.
- * Ability to drive and deliver change effectively.
- * Ability to motivate teams, enhance morale and maintain a positive working environment, including team building sessions.
- Other Requirements:
- * Flexibility to work outside core office hours.
- * Maintains confidentiality at all times.
- * Full UK driving licence.
Desirable
- Qualifications:
- * Educated to degree level in healthcare or business.
- * Relevant management of finance qualification.
- Experience:
- * NHS/primary Care experience.
- * Relevant health and safety experience.
- * Experience of strategic business planning.
- * Experience of working with regulatory bodies preparing for inspections.
- Skills:
- * SystemOne
- * Project Management.
- Other requirements:
- * Disclosure Barring Service (DBS) check.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
