Job summary
This is a small, friendly GP Practice. No two days are the same. We want you to come and join our team!
Main duties of the job
We are seeking a full-time fixed-term for 12 months Care Coordinator to join our amazing team.
Job share will be considered.
The
role will primarily focus on triaging GP online consultation requests,
supporting the clinical team through prescribing clerk duties, and assisting
with wider administrative and reception responsibilities when required.
This is a
patient-facing non-clinical role that requires excellent organisational skills,
attention to detail, and a good understanding of General Practice processes.
Experience of working in a GP surgery is essential, and experience with
clinical triage systems is desirable.
This role would be suited to someone who has worked in a medical field.
Please note we will only contact successful candidates who are shortlisted for interviews.
If you are a patient at Forge Close Surgery and you are offered the above position. You would need to register at a different surgery before commencing employment with us.
About us
We work closely as a team , both clinical and administrative staff. We are flexible in working arrangements and our main motivation is to look forward to coming in to work.
Working Pattern
- 37.5 hours per week (job share 2 roles available).
- Core hours between 8:00am 6:30pm, flexible shifts to be agreed.
Benefits
- Competitive hourly rate: £13 per hour.
- NHS Pension Scheme membership.
- 5 weeks annual leave (pro-rata) + bank holidays pro-rata
- Ongoing training and development opportunities.
- Supportive and friendly team environment.
Job description
Job responsibilities
Online Consultation Triage
- Review, triage, and allocate online consultation requests to the appropriate clinician or service in a timely manner.
- Identify urgent or red flag symptoms using practice protocols and escalate to the duty GP as appropriate.
- Communicate effectively with patients via phone, SMS, or email regarding their requests.
Prescribing Clerk Duties
- Process repeat prescription requests accurately and safely in line with practice protocols.
- Liaise with patients, pharmacies, and clinicians regarding prescription queries.
- Support medication reviews and prescribing audits under GP guidance.
- Ensure prescription records are accurate and up to date on EMIS.
Administration and Reception
- Provide cover for reception and admin colleagues during busy periods, annual leave, or sickness absence.
- Register new patients and process changes to patient records.
- Deal with incoming calls, emails, and correspondence in a professional manner.
- Support clinical and management staff with general admin tasks, scanning, coding, and document management.
Care Coordination
- Act as a point of contact for patients requiring additional support navigating health and social care services.
- Signpost patients to appropriate services and ensure care plans are updated.
- Work closely with the practice team to improve patient access and continuity of care.
General
- Work flexibly to meet the needs of the practice and wider team.
- Maintain confidentiality and comply with GDPR and NHS information governance standards.
- Participate in practice meetings, audits, and service improvement initiatives.
- Undertake mandatory training and continued professional development as required.
Job description
Job responsibilities
Online Consultation Triage
- Review, triage, and allocate online consultation requests to the appropriate clinician or service in a timely manner.
- Identify urgent or red flag symptoms using practice protocols and escalate to the duty GP as appropriate.
- Communicate effectively with patients via phone, SMS, or email regarding their requests.
Prescribing Clerk Duties
- Process repeat prescription requests accurately and safely in line with practice protocols.
- Liaise with patients, pharmacies, and clinicians regarding prescription queries.
- Support medication reviews and prescribing audits under GP guidance.
- Ensure prescription records are accurate and up to date on EMIS.
Administration and Reception
- Provide cover for reception and admin colleagues during busy periods, annual leave, or sickness absence.
- Register new patients and process changes to patient records.
- Deal with incoming calls, emails, and correspondence in a professional manner.
- Support clinical and management staff with general admin tasks, scanning, coding, and document management.
Care Coordination
- Act as a point of contact for patients requiring additional support navigating health and social care services.
- Signpost patients to appropriate services and ensure care plans are updated.
- Work closely with the practice team to improve patient access and continuity of care.
General
- Work flexibly to meet the needs of the practice and wider team.
- Maintain confidentiality and comply with GDPR and NHS information governance standards.
- Participate in practice meetings, audits, and service improvement initiatives.
- Undertake mandatory training and continued professional development as required.
Person Specification
Experience
Essential
- Experience working in General Practice (clinical or non-clinical).
- Strong IT skills, including EMIS Web (or willingness to train).
- Excellent communication and interpersonal skills.
- Ability to prioritise workload and work under pressure.
- High level of accuracy and attention to detail.
- Commitment to confidentiality and patient-centred care.
Desirable
- Experience in clinical triage or signposting.
- Experience with prescribing workflows.
- Familiarity with NHS systems such as Docman, AccuRx, NHS App.
- Previous experience in a care coordinator or admin lead role.
Person Specification
Experience
Essential
- Experience working in General Practice (clinical or non-clinical).
- Strong IT skills, including EMIS Web (or willingness to train).
- Excellent communication and interpersonal skills.
- Ability to prioritise workload and work under pressure.
- High level of accuracy and attention to detail.
- Commitment to confidentiality and patient-centred care.
Desirable
- Experience in clinical triage or signposting.
- Experience with prescribing workflows.
- Familiarity with NHS systems such as Docman, AccuRx, NHS App.
- Previous experience in a care coordinator or admin lead role.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
