Heathcot Medical Practice

Office Manager

Information:

This job is now closed

Job summary

Office Manager - Maternity cover

Fixed term - 9 - 12 months

3 days per week - total 27 hours per week.

The Office Manager will oversee the daily operations of our office, ensuring that everything runs smoothly and efficiently. This role involve a variety of tasks, such as managing administrative functions, line management of all management staff, coordinating office events, and supporting our team members to create a productive work environment.

Main duties of the job

Manage and maintain office systems, including databases, correspondence and filing systems.

Oversee office supply inventory and order supplies as needed.

Develop and implement office polices and procedures to improve efficiency.

Organise and coordinate meetings, events and employee functions.

Support the HR department with on-boarding new employees and maintaining personnel records.

Provide administrative support to Upper management and other teams as needed.

About us

Heathcot Medical Practice is a dynamic and growing General Practice committed to providing exceptional care to our patients. Our team is focused on fostering a collaborative and innovative work environment. We are currently seeking a motivated and organised Office Manager to join our team and contribute to our ongoing success.

Details

Date posted

23 January 2025

Pay scheme

Other

Salary

£20 an hour

Contract

Fixed term

Duration

12 months

Working pattern

Part-time, Flexible working

Reference number

A4189-25-0000

Job locations

York House Medical Centre

Heathside Road

Woking

Surrey

GU22 7XL


64 Brewery Road

Woking

Surrey

GU21 4QH


Knaphill Surgery

Redding Way

Knaphill

Woking

Surrey

GU21 2DN


Job description

Job responsibilities

Key Responsibilities

- Manage and maintain office systems, including filing systems, databases, and correspondence.

- Oversee office supply inventory and order supplies as needed.

- Develop and implement office policies and procedures to improve efficiency.

- Organise and coordinate meetings, events, and employee functions.

- Support the HR department with onboarding new employees and maintaining personnel records.

- Provide administrative support to upper management and other teams as needed.

Job description

Job responsibilities

Key Responsibilities

- Manage and maintain office systems, including filing systems, databases, and correspondence.

- Oversee office supply inventory and order supplies as needed.

- Develop and implement office policies and procedures to improve efficiency.

- Organise and coordinate meetings, events, and employee functions.

- Support the HR department with onboarding new employees and maintaining personnel records.

- Provide administrative support to upper management and other teams as needed.

Person Specification

Experience

Essential

  • Proven experience as an Office Manager, Administrative Assistant or similar role.
  • Strong organisational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to multitask and prioritise tasks effectively.
  • Strong problem-solving skills and a proactive attitude.

Desirable

  • Experience of working in primary care or a GP practice would be an asset.
  • Leadership Management qualification.

Qualifications

Essential

  • GCSE Grade A to C in English and Maths
  • Proficiency in Microsoft Office Suite (Word,Excel, Power Point)
Person Specification

Experience

Essential

  • Proven experience as an Office Manager, Administrative Assistant or similar role.
  • Strong organisational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to multitask and prioritise tasks effectively.
  • Strong problem-solving skills and a proactive attitude.

Desirable

  • Experience of working in primary care or a GP practice would be an asset.
  • Leadership Management qualification.

Qualifications

Essential

  • GCSE Grade A to C in English and Maths
  • Proficiency in Microsoft Office Suite (Word,Excel, Power Point)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Heathcot Medical Practice

Address

York House Medical Centre

Heathside Road

Woking

Surrey

GU22 7XL


Employer's website

https://www.heathcotmedicalpractice.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Heathcot Medical Practice

Address

York House Medical Centre

Heathside Road

Woking

Surrey

GU22 7XL


Employer's website

https://www.heathcotmedicalpractice.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

People Manager

Liz Robbings

liz.robbings@nhs.net

Details

Date posted

23 January 2025

Pay scheme

Other

Salary

£20 an hour

Contract

Fixed term

Duration

12 months

Working pattern

Part-time, Flexible working

Reference number

A4189-25-0000

Job locations

York House Medical Centre

Heathside Road

Woking

Surrey

GU22 7XL


64 Brewery Road

Woking

Surrey

GU21 4QH


Knaphill Surgery

Redding Way

Knaphill

Woking

Surrey

GU21 2DN


Supporting documents

Privacy notice

Heathcot Medical Practice's privacy notice (opens in a new tab)