Job summary
We are seeking a proactive and detail-orientedClinical Research and Trainee Administratorto join our team. The postholder will work with our lead research GP Partner and practice manager to provide administrative management of our busy research portfolio. Additionally, the postholder will oversee and coordinate all administration tasks related to GP trainees placements. Liaise with trainee education bodies, support GP trainers, and ensuring training requirements are met.
Main duties of the job
Clinical Research Support
- Data & Documentation Management
Trainee Administrator
- Rota management and coordination
- Provide general administrative support as required.
- Assist with arranging trainee monthly meetings, tutorials and reviews.
- Record attendance, annual leave for all trainee placements.
About us
We are a large practice with a patient list size of circa
15,400. We are a Partnership of 6, with 9 Salaried GPs, a nursing team of 5, an
experienced managerial team of 6 (Business and Finance Manager, Deputy Practice
Manager, Patient Services Managers, Medicines Managers) and a friendly group of
administrative and reception staff. We are a training as well as a learning
practice and regularly have 6 Specialist Trainees, a Foundation Year 2 doctor
and undergraduate students based here. We also offer learning opportunities to
other grades and have a large apprenticeship programme operating for clinical,
managerial and administrative staff. We are active in our local, supportive,
Primary Care Network and have excellent relationships with external stakeholders.
We have a strong culture of patient safety, high quality and
empathy. Our Mission Statement reflects our values as a Practice with patients
being at the heart of all of our activities.
Job description
Job responsibilities
- Study Coordination: Assist in the identification, setup, administration, and monitoring of clinical trials (including those from the NIHR portfolio and wider commercial sectors) including liaising with research nurses, sponsors, and external partners.
- Data & Documentation Management: Accurately administer clinical trial data in compliance with Good Clinical Practice (GCP), standard operating procedures (SOPs), and relevant regulations. Manage study documentation and ensure adherence to regulatory requirements including liaising with the Data Protection Officer (DPO) if needed.
- Participant Engagement: Serve as the initial point of contact for research participants, providing information and support throughout their involvement in studies.
- Administrative support: Providing general administrative assistance such as coordinating meetings, document management and ordering any specimen sample pots, stationary or equipment that the study may require.
Trainee Administrator
- Rota management and coordination: Coordinate all trainees placements and future mapping.
Maintain all aspects of the trainee timetables and rotas ensuring this is compliant with guidance set by the Deanery and Universities.
- Communication: Communicate any changes in practice. Work closely alongside the Rota coordinator, Room administrator, GP trainers and external Educations organisations to ensure the smooth planning of trainee placements.
- Leadership: Act as the main key contact for all trainee placements. Resolve any ongoing trainee queries.
- Compliance: Ensure compliance with training, governance and confidentiality.
- Provide general administrative support as required.
- Assist with arranging trainee monthly meetings, tutorials and reviews.
- Record attendance, annual leave for all trainee placements.
Job description
Job responsibilities
- Study Coordination: Assist in the identification, setup, administration, and monitoring of clinical trials (including those from the NIHR portfolio and wider commercial sectors) including liaising with research nurses, sponsors, and external partners.
- Data & Documentation Management: Accurately administer clinical trial data in compliance with Good Clinical Practice (GCP), standard operating procedures (SOPs), and relevant regulations. Manage study documentation and ensure adherence to regulatory requirements including liaising with the Data Protection Officer (DPO) if needed.
- Participant Engagement: Serve as the initial point of contact for research participants, providing information and support throughout their involvement in studies.
- Administrative support: Providing general administrative assistance such as coordinating meetings, document management and ordering any specimen sample pots, stationary or equipment that the study may require.
Trainee Administrator
- Rota management and coordination: Coordinate all trainees placements and future mapping.
Maintain all aspects of the trainee timetables and rotas ensuring this is compliant with guidance set by the Deanery and Universities.
- Communication: Communicate any changes in practice. Work closely alongside the Rota coordinator, Room administrator, GP trainers and external Educations organisations to ensure the smooth planning of trainee placements.
- Leadership: Act as the main key contact for all trainee placements. Resolve any ongoing trainee queries.
- Compliance: Ensure compliance with training, governance and confidentiality.
- Provide general administrative support as required.
- Assist with arranging trainee monthly meetings, tutorials and reviews.
- Record attendance, annual leave for all trainee placements.
Person Specification
Experience
Essential
- Experience in research administration and/ or digital transformation
- Proficiency in data management and analysis, with a strong understanding of data protection and confidentiality.
- Excellent communication and interpersonal skills, with the ability to engage effectively with diverse stakeholders.
- Excellent organisational skills, capable of managing multiple projects and meeting deadlines.
- Ability to manage multiple tasks and deadlines.
- Proficiency in IT systems and software particularly EMIS and Excel
Desirable
- Formal qualification/ credentials relating to research or data processes
- Certification in Good Clinical Practice (GCP).
- Advanced Excel skills (eg pivot tables, vlookups etc)
- Advanced EMIS skills (eg creating Protocols & Templates & rotas)
- Rota management
- Previous NHS experience
- Knowledge of GP trainee structures.
Person Specification
Experience
Essential
- Experience in research administration and/ or digital transformation
- Proficiency in data management and analysis, with a strong understanding of data protection and confidentiality.
- Excellent communication and interpersonal skills, with the ability to engage effectively with diverse stakeholders.
- Excellent organisational skills, capable of managing multiple projects and meeting deadlines.
- Ability to manage multiple tasks and deadlines.
- Proficiency in IT systems and software particularly EMIS and Excel
Desirable
- Formal qualification/ credentials relating to research or data processes
- Certification in Good Clinical Practice (GCP).
- Advanced Excel skills (eg pivot tables, vlookups etc)
- Advanced EMIS skills (eg creating Protocols & Templates & rotas)
- Rota management
- Previous NHS experience
- Knowledge of GP trainee structures.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.