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Eastgate Medical Group

Administrative Assistant

The closing date is 20 August 2025

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Job summary

We are seeking a motivated and enthusiastic Admin Assistant for 16 - 30 hours per week to join a well-established team offering support for the clinical team. This is a varied and interesting role and if you are someone with a sharp eye for detail, have a positive attitude and a genuine desire to support patients and contribute to making a difference, we'd love to hear from you.

**The closing date may be brought forward if we receive a high volume of applications**

Interviews will be held w/c 1 September 2025

Main duties of the job

Provide general admin services to the practice as part of Admin Team.

Main duties include

  • Managing workflow of clinical correspondence including documents received electronically as well as scanning and attaching documents to patient records
  • Recording diagnoses, procedures and investigations
  • Working to agreed practice protocols
  • Digitising medical records
  • Dealing with requests for non-NHS services
  • Processing Subject Access requests in accordance with the relevant legislation
  • Other duties commensurate with the role of Admin Assistant

About us

Eastgate Medical Group is a large training practice based in Hornsea with other sites in Aldbrough (branch site) and Hull (Hastings Medical Centre). As part of the Yorkshire Coast and Wolds PCN in East Yorkshire and Symphonie PCN in Hull, we are a busy forward-thinking organisation striving to provide high quality patient care.

The Team is led by 9 GP-Partners, with support from Salaried GPs, Advanced Clinical Practitioners, Nurse-Prescribers, Long-term Conditions Nurses and Healthcare Assistants.

The clinical team is well-supported by Care Navigators, Dispensers and Administrative staff.

We offer a wide range of services to support patients health needs.

Details

Date posted

29 July 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

A4063-25-0005

Job locations

37 Eastgate

Hornsea

East Yorkshire

HU18 1LP


Eastgate Medical Group

2 Church Street

Aldbrough

Hull

HU11 4RN


919 Spring Bank West

Hull

HU5 5BE


Job description

Job responsibilities

Main duties include

  • Managing workflow of clinical correspondence including documents received electronically as well as scanning and attaching documents to patient records
  • Recording diagnoses, procedures and investigations
  • Working to agreed practice protocols
  • Digitising medical records
  • Dealing with requests for non-NHS services
  • Processing Subject Access requests in accordance with the relevant legislation
  • Other duties commensurate with the role of Admin Assistant

Job description

Job responsibilities

Main duties include

  • Managing workflow of clinical correspondence including documents received electronically as well as scanning and attaching documents to patient records
  • Recording diagnoses, procedures and investigations
  • Working to agreed practice protocols
  • Digitising medical records
  • Dealing with requests for non-NHS services
  • Processing Subject Access requests in accordance with the relevant legislation
  • Other duties commensurate with the role of Admin Assistant

Person Specification

Skills

Essential

  • Accuracy and attention to detail
  • Excellent communication skills
  • Excellent IT skills
  • Ability to work in a team and unsupervised
  • Problems solving and analytical skills
  • Ability to follow protocols and policies
  • Understanding of General Data Protection Regulation

Qualifications

Essential

  • NVQ Level 3 in Business Administration (or equivalent qualification), or ability to demonstrate equivalent knowledge and skills through relevant experience

Experience

Essential

  • Proven experience of carrying out administrative responsibilities in a high-demand setting, with a strong focus on accuracy and meeting deadlines

Desirable

  • Working in primary care
  • Use of EMIS Web or SystmOne
Person Specification

Skills

Essential

  • Accuracy and attention to detail
  • Excellent communication skills
  • Excellent IT skills
  • Ability to work in a team and unsupervised
  • Problems solving and analytical skills
  • Ability to follow protocols and policies
  • Understanding of General Data Protection Regulation

Qualifications

Essential

  • NVQ Level 3 in Business Administration (or equivalent qualification), or ability to demonstrate equivalent knowledge and skills through relevant experience

Experience

Essential

  • Proven experience of carrying out administrative responsibilities in a high-demand setting, with a strong focus on accuracy and meeting deadlines

Desirable

  • Working in primary care
  • Use of EMIS Web or SystmOne

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Eastgate Medical Group

Address

37 Eastgate

Hornsea

East Yorkshire

HU18 1LP


Employer's website

https://www.eastgatemedicalgroup.nhs.uk (Opens in a new tab)

Employer details

Employer name

Eastgate Medical Group

Address

37 Eastgate

Hornsea

East Yorkshire

HU18 1LP


Employer's website

https://www.eastgatemedicalgroup.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Practice Manager

Fiona Savage

f.savage@nhs.net

01964530350

Details

Date posted

29 July 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

A4063-25-0005

Job locations

37 Eastgate

Hornsea

East Yorkshire

HU18 1LP


Eastgate Medical Group

2 Church Street

Aldbrough

Hull

HU11 4RN


919 Spring Bank West

Hull

HU5 5BE


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