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Foundry Healthcare Lewes

Finance Officer (Book-keeping & Payroll)

The closing date is 19 September 2025

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Job summary

The Finance Officer will be a key member of the Business Services Team based in our central Lewes site; School Hill Surgery. Working closely with our Finance and Digital Analyst they will support the smooth running of our Practice's finances by ensuring accurate bookkeeping and payments, monitoring financial performance against forecasts and overseeing monthly payroll/pension processing and submissions including Partners' drawings.

We are looking for someone with bookkeeping and payroll experience (ideally, but not necessarily, within the NHS/General Practice) to join our friendly team.

For an informal discussion about the role please contact Geraldine.Hoban1@nhs.net (Managing Director) or Ellie.Davis6@nhs.net (Business Services Manager).

Interviews will take place on Wednesday 1st October at our School Hill Site, Lewes, BN7 2LU.

Main duties of the job

  • Maintain accurate records of financial transactions using accounting software (Xero).
  • Prepare monthly payroll runs. Ensure all payroll amendments are correct and accurate.
  • Act as a point of contact for payroll enquiries and perform any ad hoc payroll requests as required.
  • Process invoices, receipts, payments, and bank reconciliations.
  • Manage accounts payable and receivable.
  • Maintain petty cash.
  • Be point of contact with bank liaison.
  • Assist with the preparation of month and year end reports and other ad hoc tasks as and when required.
  • Assisting others within the finance and management team.

About us

Foundry is an innovative single Practice PCN serving the population of Lewes and Ringmer. The Practice has received national acclaim for transforming its primary care model underpinned by a truly multi-disciplinary team approach. Known as the Foundry Model, we have featured in many national examples of best practice. Independent evaluation demonstrates we deliver better health outcomes for our complex patients and we pride ourselves in an organisational culture which acknowledges, develops and values all our 125+ team members contribution equally, leading to a high level of staff satisfaction.

Details

Date posted

05 September 2025

Pay scheme

Other

Salary

£16 to £17 an hour (depending on experience)

Contract

Permanent

Working pattern

Part-time

Reference number

A4054-25-0018

Job locations

School Hill Medical Practice

33 High Street

Lewes

East Sussex

BN7 2LU


Job description

Job responsibilities

- Recording supplier invoices and monitoring payment dates;

- Creating bulk payment files to be paid;

- Processing supplier payments and issuing remittances;

- Reconciling supplier statements;

- Managing, reconciling and analysing petty cash accounts;

- Monitoring cashflow and reporting against forecasts;

- Arranging payment of staff mileage and expenses;

- Undertaking payroll, publishing online payslips, submitting RTI and Pension payments;

- Estimating and managing partnership drawings and additional payments;

- Reporting on payroll and overtime variances;

- End of year pension submissions and forecasted practice estimates;

- Maintaining an overview of incoming revenue;

- Posting cash received;

- Raising invoices and chasing aged debtors and outstanding payments;

- Posting and managing accruals;

- Reconciling bank statements and payments against accounting software;

- Managing business operational costs and regularly reporting on expenditure;

- Supporting financial reporting and monitoring performance again forecasts;

- Reviewing profit and loss reports with our finance team;

- Submitting End of Year accounts information to our accountants and liaising in resolution of queries;

- Maintain fixed asset registers and calculating depreciation charge;

- Stay up to date with accounting (Xero) and payroll (IRIS) software;

- Providing support in forecasting, budgeting and business planning;

- Maintaining financial policies and procedures;

- Building and developing relationships with key stakeholders including Foundry accountants;

- Supporting team resilience and supporting related roles in times of absence;

Job description

Job responsibilities

- Recording supplier invoices and monitoring payment dates;

- Creating bulk payment files to be paid;

- Processing supplier payments and issuing remittances;

- Reconciling supplier statements;

- Managing, reconciling and analysing petty cash accounts;

- Monitoring cashflow and reporting against forecasts;

- Arranging payment of staff mileage and expenses;

- Undertaking payroll, publishing online payslips, submitting RTI and Pension payments;

- Estimating and managing partnership drawings and additional payments;

- Reporting on payroll and overtime variances;

- End of year pension submissions and forecasted practice estimates;

- Maintaining an overview of incoming revenue;

- Posting cash received;

- Raising invoices and chasing aged debtors and outstanding payments;

- Posting and managing accruals;

- Reconciling bank statements and payments against accounting software;

- Managing business operational costs and regularly reporting on expenditure;

- Supporting financial reporting and monitoring performance again forecasts;

- Reviewing profit and loss reports with our finance team;

- Submitting End of Year accounts information to our accountants and liaising in resolution of queries;

- Maintain fixed asset registers and calculating depreciation charge;

- Stay up to date with accounting (Xero) and payroll (IRIS) software;

- Providing support in forecasting, budgeting and business planning;

- Maintaining financial policies and procedures;

- Building and developing relationships with key stakeholders including Foundry accountants;

- Supporting team resilience and supporting related roles in times of absence;

Person Specification

Qualifications

Essential

  • GCSEs (or equivalent demonstration of numeracy skills)

Desirable

  • AAT or Similar qualification

Experience

Essential

  • Bookkeeping and Payroll.
  • Budgets and forecasting.
  • Accruals and Pre-payments.
  • Proficient in key Microsoft applications, including MS Excel Vlookups etc.
  • Experience of working with business accounting software packages, ideally Xero.

Desirable

  • Experience working in a similar role within the NHS.
  • Experience of working on GP Pensions.

Skills

Essential

  • Demonstrates effective communication both written and verbal.
  • Ability to interpret, understand and analyse financial information.
  • Able to prioritise workload effectively and to work well in a busy, fast paced environment.
  • Ability to show initiative and to be proactive and responsive to changing business needs.
  • Ability to work effectively as part of a team.
  • The ability to be self-motivated with a can-do attitude
  • Excellent attention to detail.
Person Specification

Qualifications

Essential

  • GCSEs (or equivalent demonstration of numeracy skills)

Desirable

  • AAT or Similar qualification

Experience

Essential

  • Bookkeeping and Payroll.
  • Budgets and forecasting.
  • Accruals and Pre-payments.
  • Proficient in key Microsoft applications, including MS Excel Vlookups etc.
  • Experience of working with business accounting software packages, ideally Xero.

Desirable

  • Experience working in a similar role within the NHS.
  • Experience of working on GP Pensions.

Skills

Essential

  • Demonstrates effective communication both written and verbal.
  • Ability to interpret, understand and analyse financial information.
  • Able to prioritise workload effectively and to work well in a busy, fast paced environment.
  • Ability to show initiative and to be proactive and responsive to changing business needs.
  • Ability to work effectively as part of a team.
  • The ability to be self-motivated with a can-do attitude
  • Excellent attention to detail.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Foundry Healthcare Lewes

Address

School Hill Medical Practice

33 High Street

Lewes

East Sussex

BN7 2LU


Employer's website

https://www.foundryhealthcarelewes.co.uk/ (Opens in a new tab)

Employer details

Employer name

Foundry Healthcare Lewes

Address

School Hill Medical Practice

33 High Street

Lewes

East Sussex

BN7 2LU


Employer's website

https://www.foundryhealthcarelewes.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Managing Director - Foundry Healthcare

Geraldine Hoban

Geraldine.Hoban1@nhs.net

01273480888

Details

Date posted

05 September 2025

Pay scheme

Other

Salary

£16 to £17 an hour (depending on experience)

Contract

Permanent

Working pattern

Part-time

Reference number

A4054-25-0018

Job locations

School Hill Medical Practice

33 High Street

Lewes

East Sussex

BN7 2LU


Supporting documents

Privacy notice

Foundry Healthcare Lewes's privacy notice (opens in a new tab)