Premises and Facilities Lead

Job description

Job responsibilities

Building Management

-In collaboration with the Site Co-ordinators and Patient Services Manager, keep a watchful eye on existing sites, ensuring all repair and maintenance needs are quickly identified and responded to.

-Ensure cleanliness of sites is maintained; working with Infection Control leads, Site Co-ordinators and existing teams to identify and resolve issues.

-Carrying out minor maintenance and ad-hoc duties such as moving furniture / equipment / goods around the sites. Moving more heavy goods only after appropriate training and with due attention to Risk Assessment; or with support from appropriate contractors.

-Develop relationships with key local workmen and contractors so that urgent or planned repairs can be responded to in a timely and effective manner. Deal with any daily issues with contractors as they arise.

-Oversee any building works; liaising with landlords and / or external contractors to ensure that contractors operate in line with agreed specifications, plans and deadlines.

-Lead on all office moves ensuring that there is effective pre planning for movement of existing office equipment & delivery of new equipment & furniture.

-Advise on and support options for configuring clinical and other services in line with premises availability.

-Lead on appropriate new venue or delivery location searches for project areas, working closely to identify their needs and consider service limitations & constraints when reviewing venue suitability.

Compliance

-Work with the Business Services Manager and Lead GP for Governance to support the Health and Safety aspects of premises managements across the organisation.

-Ensuring that safety and compliance checks are completed in line with required schedules, and that accurate records are kept; including PAT testing, legionella and water temperature checks, risk assessments and fire safety.

-Manage security across all sites, ensuring there are effective procedures in place for key holding, alarms and access codes.

-Contribute to CQC records and audits; supporting reporting as required.

-Ensure calibration and maintenance schedules for medical equipment are met; as well as arranging ad hoc repairs as required.

-Attend internal meetings as required

Finances

-Deliver effective procurement within the organisation, obtain best price & contracts for the supply of utilities / cleaning contracts / intruder alarms / office furniture and equipment supplies.

-Obtain a minimum of 3 competitive quotes for all larger building works and ensure that these costs fall within the allocated budget and comply with all Foundrys financial processes in the discharging of responsibilities.

-Support the Business Services Manager with information relating to annual premises and estates budgets, control of expenditure and opportunities for cost improvement.

Person Specification

Experience

Essential

• Previous experience of facilities management
• Previous experience of dealing with contractors
• Basic DIY and maintenance skills
• Line Management experience

Desirable

• Previous NHS facilities experience
• An understanding of general practice

Knowledge and Skills

Essential

• Driving Licence - have their own car to travel between sites
• DBS Check
• Demonstrates effective communication both written and verbal
• Prioritising workload effectively in a fast paced environment
• Motivated with ability to show initiative; being proactive and responsive to changing business needs
• Ability to work effectively with minimal supervision, but as part of a team
• Excellent attention to detail, organisation and planning skills
• Evidence of team working
• The ability to be self-motivated with a can-do attitude; evidenced working under own initiative
• Trustworthy, honest, reliable, caring and sympathetic

Desirable

• Knowledge of CQC requirements relating to role
• Understanding of General Practice

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Foundry Healthcare Lewes

Address

School Hill Medical Practice

33 High Street

Lewes

East Sussex

BN7 2LU

Employer's website

https://www.foundryhealthcarelewes.co.uk/ (Opens in a new tab)