Job summary
We are seeking an experienced HR professional to provide join our team on a 12-month fixed-term maternity cover. The HR Officer will support the HR Partner and managers in delivering a comprehensive HR administrative and operational service across the practice, ensuring effective support across the employee lifecycle.
This is an excellent opportunity to join a modern, forward-thinking GP training practice that values collaboration, clinical excellence, and continuous professional development.
The successful candidate will play a key role in supporting recruitment, onboarding, workforce compliance, and day-to-day HR operations within a busy primary care environment.
Job Type: Maternity Cover (Fixed Term 12 months)
Working Pattern: Full-time, 37.5 hours per week (Monday to Friday)
Location: Ferryview Health Centre
Main duties of the job
Main
duties & responsibilities:
The HR Officer will provide comprehensive HR administrative & support across the employee lifecycle, ensuring effective HR processes & compliance within the practice.
Key responsibilities include maintaining accurate staff records in line with GDPR requirements, preparing contracts & variation letters, supporting recruitment activities including advertising roles, coordinating interviews, & conducting pre-employment checks.
The role will oversee onboarding & offboarding processes, ensuring new starter documentation, inductions & leaver procedures are completed in accordance with practice policies.
Maintain mandatory training & appraisal records, monitor compliance, & issue timely reminders to staff and managers
Supporting absence management, maternity & family leave administration, maintaining HR systems, leave management platforms to ensure accurate workforce data. The role will assist with payroll and contract changes, maintain workforce compliance records for CQC requirements,& produce HR reports & workforce metrics.
The post holder will also provide administrative support in employee relations matters including disciplinary, grievance, & capability cases, maintaining confidential documentation & case files.
Responsibilities may also include monitoring visa sponsorship records where applicable, supporting ARRS onboarding processes, and assisting with updates to HR policies in line with employment law & practice needs.
About us
Valentine Health Partnership is a large state-of-the-art GP Practice based in the multicultural borough of Greenwich, with a list size of 32,000+ patients and two surgeries, based in Woolwich and Shooters Hill. The Practice is friendly, supportive and innovative.
Benefits:
- Company events
- Company pension
- Discounted or free food
- Employee discount
- Free parking
- On- site Gym
- On-site parking
- Private medical insurance
- Eye care voucher reimbursement
- Enhanced maternity, paternity and adoption pay
- Health and wellbeing resources
- Sick pay
- Store discount
Job description
Job responsibilities
To provide a proactive and
professional HR service to managers and staff in person, via email or other
written correspondence as well as over the phone while supporting the
maintenance of HR systems or databases, policies and protocols.
Main
duties & responsibilities
Filing, scanning,
upload relevant records, ensuring staff records are maintained and that
periodic tidying up of records is undertaken in line with current GDPR policies
-
responding to emails and raising queries as
needed managing multiple mailboxes
-
producing authorised contracts /variation of
contracts and letters
-
running audits and reports
-
liaising with external agencies
-
organizing induction and ensuring all new starter paperwork is
completed and relevant information provided to the relevant departments
-
take
responsibility of the full onboarding and offboarding process
-
conducting pre-employment and ongoing checks
-
Placing of
advertisements and managing candidate correspondence including invitations to
interview
-
co-ordinating the new starters/leavers
administration process from end to end ensuring accurate offer pack and
supporting documents are issued in line with Practice Policy and Procedure
-
Ensure mandatory/statutory training and appraisal
records and maintained and reminders
sent to the relevant staff/line managers in a timely manner
-
Any other duties appropriate to the post
- Additional
Operational Responsibilities as below:
-
Supporting absence and family leave
administration in line with statutory requirements
-
Maintaining HR systems including leave management
platforms
-
Supporting contract/payroll change processes
-
Assisting in employee relations case
administration
-
Supporting workforce compliance in preparation
for CQC inspections
-
Producing HR reports and workforce metrics
-
Supporting onboarding process and training for
ARRS
-
Reviewing and updating the practice HR policy in
line with UK employment law and practice needs
-
Visa & Sponsorship Monitoring - Maintain
Skilled Worker sponsorship records ( practice sponsors staff)
-
Track visa expiry dates
-
Employee Relations Administrative Support -
Provide administrative support for disciplinary, grievance and capability cases
-
Maintain confidential case files and
documentation
-
HR Systems & Data Management - Maintain HRIS
/ leave management systems (e.g., Whos Off)- Ensure data accuracy across HR
systems
-
Maternity / Family Leave Administration - Administer
maternity, paternity, shared parental leave processes
-
Track maternity leave accrual (annual leave and
bank holidays)
-
Liaise with payroll regarding any statutory
payments
-
Absence Management Administration- Maintain and
monitor sickness absence records and calculate Bradford scores
-
Prepare documentation and meeting packs for
attendance reviews
-
Track monitoring periods and review dates
Job description
Job responsibilities
To provide a proactive and
professional HR service to managers and staff in person, via email or other
written correspondence as well as over the phone while supporting the
maintenance of HR systems or databases, policies and protocols.
Main
duties & responsibilities
Filing, scanning,
upload relevant records, ensuring staff records are maintained and that
periodic tidying up of records is undertaken in line with current GDPR policies
-
responding to emails and raising queries as
needed managing multiple mailboxes
-
producing authorised contracts /variation of
contracts and letters
-
running audits and reports
-
liaising with external agencies
-
organizing induction and ensuring all new starter paperwork is
completed and relevant information provided to the relevant departments
-
take
responsibility of the full onboarding and offboarding process
-
conducting pre-employment and ongoing checks
-
Placing of
advertisements and managing candidate correspondence including invitations to
interview
-
co-ordinating the new starters/leavers
administration process from end to end ensuring accurate offer pack and
supporting documents are issued in line with Practice Policy and Procedure
-
Ensure mandatory/statutory training and appraisal
records and maintained and reminders
sent to the relevant staff/line managers in a timely manner
-
Any other duties appropriate to the post
- Additional
Operational Responsibilities as below:
-
Supporting absence and family leave
administration in line with statutory requirements
-
Maintaining HR systems including leave management
platforms
-
Supporting contract/payroll change processes
-
Assisting in employee relations case
administration
-
Supporting workforce compliance in preparation
for CQC inspections
-
Producing HR reports and workforce metrics
-
Supporting onboarding process and training for
ARRS
-
Reviewing and updating the practice HR policy in
line with UK employment law and practice needs
-
Visa & Sponsorship Monitoring - Maintain
Skilled Worker sponsorship records ( practice sponsors staff)
-
Track visa expiry dates
-
Employee Relations Administrative Support -
Provide administrative support for disciplinary, grievance and capability cases
-
Maintain confidential case files and
documentation
-
HR Systems & Data Management - Maintain HRIS
/ leave management systems (e.g., Whos Off)- Ensure data accuracy across HR
systems
-
Maternity / Family Leave Administration - Administer
maternity, paternity, shared parental leave processes
-
Track maternity leave accrual (annual leave and
bank holidays)
-
Liaise with payroll regarding any statutory
payments
-
Absence Management Administration- Maintain and
monitor sickness absence records and calculate Bradford scores
-
Prepare documentation and meeting packs for
attendance reviews
-
Track monitoring periods and review dates
Person Specification
Experience
Essential
- Minimum of 2 years experience working in an HR role.
Desirable
- Experience working in a GP practice, primary care, or NHS environment.
Qualifications
Essential
- CIPD Level 3 Foundation Diploma in Human Resource Practice.
- Educated to GCSE level or above, or equivalent, with Grade C or above in English Language
Skills
Essential
- Strong administration skills
- Familiarity with business software such as Microsoft Office
- A high level of confidentiality
- Excellent interpersonal skills
- Strong communication skills, both written and verbal
- The flexibility and willingness to learn
- The ability to work as part of a team
- The ability to work accurately, with attention to detail
- Manage time effectively and ability to prioritize workload
- Self-motivating and ability to work unsupervised
Person Specification
Experience
Essential
- Minimum of 2 years experience working in an HR role.
Desirable
- Experience working in a GP practice, primary care, or NHS environment.
Qualifications
Essential
- CIPD Level 3 Foundation Diploma in Human Resource Practice.
- Educated to GCSE level or above, or equivalent, with Grade C or above in English Language
Skills
Essential
- Strong administration skills
- Familiarity with business software such as Microsoft Office
- A high level of confidentiality
- Excellent interpersonal skills
- Strong communication skills, both written and verbal
- The flexibility and willingness to learn
- The ability to work as part of a team
- The ability to work accurately, with attention to detail
- Manage time effectively and ability to prioritize workload
- Self-motivating and ability to work unsupervised
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
