Job summary
Scarborough Medical Group has an exciting opportunity for a Coder/Summariser to join our team.
Are you ready for a rewarding career in healthcare? We are looking for an individual who is enthusiastic and is passionate about making a difference to the lives of others.
We are a highly regarded training Practice supporting GP's, Nurses,
Pharmacists and many others at different stages of their careers. Based at two
surgeries to the North and South of Scarborough our teams support over 15,000
patients.
You will be an essential part of our dynamic workforce, working alongside our teams of GP's, Nurse Practitioners,
Practice Nurses, HCA's, Dispensers, Clinical Pharmacists, MSK Practitioners,
Mental Health workers, Social Prescribing Link workers, Care co-ordinators,
Medical Secretaries, Coders and many more!
This is a busy, demanding and interesting role and you will need to be quick thinking and tenacious, but also
kind and understanding. Working in a great team of clinical and non-clinical
colleagues, we need you to be friendly, flexible and used to using your
initiative as well as working closely with colleagues.
Applications for the role will close on Sunday 25th February 2024. For an informal discussion about the role please contact Maria Fiorillo on 01723 375343 or email maria.fiorillo1@nhs.net
Main duties of the job
The main purpose of the Coder/Summariser is to be responsible for the daily administration of
clinical correspondence, medical notes summarising and clinical coding and
other relevant information into patients' electronic health records.
The successful candidate will ideally have experience in NHS
or General Practice administration, clinical coding and medical notes summarising.
You will be required to work across both Danes Dyke Surgery and South Cliff
Surgeries, so ideally you will have your own transport.
About us
Scarborough Medical Group is a successful and highly regarded training practice based in the beautiful coastal town of Scarborough on the North Yorkshire Coast. We are part of a strong, collaborative Primary Care Network and enjoy good working relationships with colleagues in the other Practices as a result.
We are a committed and friendly, mixed clinical and allied healthcare team providing patients with high quality general practice.
Job description
Job responsibilities
Duties and responsibilities:
The following list of duties should not be regarded as definitive
as they may be reviewed from time to time to take account of changing
circumstances.
- Review all
incoming correspondence and enter, using recognised codes, pertinent
information into the patients electronic medical record in accordance with the
coding protocol.
- Accurate and
timely coding of patient information gathered from paper and electronic medical
records, as well as correspondence received from other healthcare providers.
- Follow up
actions from correspondence based on internal processes and protocols that will
ensure that patients receive the most appropriate services and continuity of
care.
- Working
closely with internal clinical and administrative staff to ensure optimal
levels of patient care and timely follow up actions.
- Process and
scan inbound clinical correspondence into patients electronic medical record
in accordance with the scanning protocol.
- Organise the
medical record of patients whom you are coding, to harmonise problem titles,
group symptom development and assign the appropriate status to medical
information.
- Recognise own
knowledge limits and seek advice from clinical or administrative colleagues as
appropriate.
- Process/summarise
new incoming medical notes in accordance with the summarising protocol.
- Culling and sorting of patient records and letters in preparation
for summarising
- Reviewing medical records and producing an accurate summary of the
patients medical history
- To interpret reports from
hospitals to ensure accuracy of the coding process.
- Deal with any queries relating to clinical
coding.
- Monitoring progress of notes summarising against Practice targets.
- Filing and retrieving paperwork.
- File and store records as required.
- Photocopy/scan documentation as required.
- Action all incoming emails and mail in a timely manner.
- Scanning of patient related documentation and attaching scanned
documents to patients healthcare records.
- Input data into the patients healthcare records as necessary.
- Maintain a clean, tidy, effective working area at all times
Please see the attached job description and person specification for further details.
Job description
Job responsibilities
Duties and responsibilities:
The following list of duties should not be regarded as definitive
as they may be reviewed from time to time to take account of changing
circumstances.
- Review all
incoming correspondence and enter, using recognised codes, pertinent
information into the patients electronic medical record in accordance with the
coding protocol.
- Accurate and
timely coding of patient information gathered from paper and electronic medical
records, as well as correspondence received from other healthcare providers.
- Follow up
actions from correspondence based on internal processes and protocols that will
ensure that patients receive the most appropriate services and continuity of
care.
- Working
closely with internal clinical and administrative staff to ensure optimal
levels of patient care and timely follow up actions.
- Process and
scan inbound clinical correspondence into patients electronic medical record
in accordance with the scanning protocol.
- Organise the
medical record of patients whom you are coding, to harmonise problem titles,
group symptom development and assign the appropriate status to medical
information.
- Recognise own
knowledge limits and seek advice from clinical or administrative colleagues as
appropriate.
- Process/summarise
new incoming medical notes in accordance with the summarising protocol.
- Culling and sorting of patient records and letters in preparation
for summarising
- Reviewing medical records and producing an accurate summary of the
patients medical history
- To interpret reports from
hospitals to ensure accuracy of the coding process.
- Deal with any queries relating to clinical
coding.
- Monitoring progress of notes summarising against Practice targets.
- Filing and retrieving paperwork.
- File and store records as required.
- Photocopy/scan documentation as required.
- Action all incoming emails and mail in a timely manner.
- Scanning of patient related documentation and attaching scanned
documents to patients healthcare records.
- Input data into the patients healthcare records as necessary.
- Maintain a clean, tidy, effective working area at all times
Please see the attached job description and person specification for further details.
Person Specification
Experience
Essential
- Experience of working as an administrator, coder, summariser, or medical secretary in the NHS or GP surgery environment.
- Recent and consistent experience in a post requiring accuracy and attention to detail.
Desirable
- Administrator or secretarial experience
Skills and Qualities
Essential
- Proficient IT skills with knowledge of Microsoft Office applications
- Ability to accurately analyse and extract relevant information and pay attention to details
- Ability to absorb complex training and knowledge
- Ability to work under pressure
- Ability to prioritise workload
- Ability to communicate clearly and precisely
- Able to work in a team
- Able to work under own initiative
- A mature approach and a professional and friendly demeanour
- Flexible multi-tasker
- Commitment to on-going development
- Motivated and enthusiastic
Desirable
- Knowledge of SystmOne clinical system
- Familiarity with medical terminology
Qualifications
Essential
- O/GCSE Level English or equivalent
- Good working knowledge of Windows and Microsoft Office applications
- Excellent keyboard skills
Desirable
- Customer Service Qualification
- ECDL Qualification
Person Specification
Experience
Essential
- Experience of working as an administrator, coder, summariser, or medical secretary in the NHS or GP surgery environment.
- Recent and consistent experience in a post requiring accuracy and attention to detail.
Desirable
- Administrator or secretarial experience
Skills and Qualities
Essential
- Proficient IT skills with knowledge of Microsoft Office applications
- Ability to accurately analyse and extract relevant information and pay attention to details
- Ability to absorb complex training and knowledge
- Ability to work under pressure
- Ability to prioritise workload
- Ability to communicate clearly and precisely
- Able to work in a team
- Able to work under own initiative
- A mature approach and a professional and friendly demeanour
- Flexible multi-tasker
- Commitment to on-going development
- Motivated and enthusiastic
Desirable
- Knowledge of SystmOne clinical system
- Familiarity with medical terminology
Qualifications
Essential
- O/GCSE Level English or equivalent
- Good working knowledge of Windows and Microsoft Office applications
- Excellent keyboard skills
Desirable
- Customer Service Qualification
- ECDL Qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.