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Lepton & Kirkheaton Surgeries

Administrator

The closing date is 13 March 2026

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Job summary

We are seeking an experienced and motivated administrator to join our friendly and busy primary care team.

We are looking for a reliable individual with strong attention to detail, excellent organisational skills, and the ability to work both independently and as part of a team.

We are a well-established, patient-focused GP practice and we pride ourselves on delivering high-quality primary care within a supportive team environment.

We offer a supportive workplace where staff wellbeing, professional development, and excellent patient care are central to everything we do.

Main duties of the job

  • Main duties are;

    • Summarising:

    • Extract clinical information including operations/diagnosis from new patients medical records and enter onto patients computer records following the practice protocol and QOF guidance.

    Document Workflow:

    • Scan incoming clinical documents onto patients computer records, following the practice document workflow process.
    • Download and process incoming electronic clinical documents (via CDS, Email and Systm 1)

    Coding:

    • Code patients records with details of operations/diagnosis information retrieved from incoming clinical letters.

    Referrals/secretarial duties:

    • Assist the secretarial team to process outgoing patient referrals via the E-referral system. As well as preparing letters for patients/third parties.

    Provide assistance with any other administrative tasks as and when required by the Management Team & Partners.

  • Support workflow optimisation within the practice

  • Assist clinical staff with administrative tasks as required

  • Maintain strict confidentiality in line with GDPR and practice policies

    • About us

    Lepton & Kirkheaton surgeries is a well-established and highly regarded GP practice, operating across two locations in Huddersfield. With a dedicated team of three GP partners, we pride ourselves on delivering exceptional healthcare services to our community in a welcoming and compassionate environment. We are a close-knit and supportive practice, where every team member plays an essential role in ensuring that patients receive the highest standard of care.

    Our practice is committed to providing a patient-centered approach to healthcare, where every individual is treated with respect and compassion. We work hard to create an atmosphere where patients feel valued and cared for, while also supporting our staff in their personal and professional growth.

    Mission Statement:

    Our mission is simple:To Provide Quality Care, In a Safe and Courteous Manner.

    Details

    Date posted

    26 February 2026

    Pay scheme

    Other

    Salary

    £12.72 an hour

    Contract

    Fixed term

    Duration

    1 years

    Working pattern

    Part-time

    Reference number

    A3693-26-0002

    Job locations

    Lepton Surgery

    Highgate Lane

    Lepton

    Huddersfield

    HD8 0HH


    Job description

    Job responsibilities

    Accurately clinically code data into the patient record on the clinical system

    Identifying relevant clinical information documented in patient correspondence, coding appropriately and completing any detailed action

    Inputting and extracting data as required to support practice reports, audits and to capitalise upon both patient safety and QOF income

    Scanning patient related documentation and attaching scanned documents to patients healthcare records

    Assist the secretarial team to process outgoing patient referrals via the E-referral system. As well as preparing letters for patients/third parties

    Highlight all timely actions, changes to patient care and management to the relevant clinician

    File and store records as required

    Action all incoming correspondence, emails and mail in a timely manner

    Input data into patients healthcare records as necessary

    Maintain a clean, tidy, effective working area at all times

    Support all clinical staff with general administrative tasks as requested

    Undertake a broad spectrum of administrative duties commensurate with the role

    Be an integral part of the general practice team

    Be aware of duties and responsibilities regarding current legislation and adhere to practice policies and procedures on safeguarding adults and safeguarding children

    Support in the delivery of enhanced services and other service requirements

    Undertake all mandatory training and induction programmes

    Contribute to and embrace the spectrum of clinical governance

    Job description

    Job responsibilities

    Accurately clinically code data into the patient record on the clinical system

    Identifying relevant clinical information documented in patient correspondence, coding appropriately and completing any detailed action

    Inputting and extracting data as required to support practice reports, audits and to capitalise upon both patient safety and QOF income

    Scanning patient related documentation and attaching scanned documents to patients healthcare records

    Assist the secretarial team to process outgoing patient referrals via the E-referral system. As well as preparing letters for patients/third parties

    Highlight all timely actions, changes to patient care and management to the relevant clinician

    File and store records as required

    Action all incoming correspondence, emails and mail in a timely manner

    Input data into patients healthcare records as necessary

    Maintain a clean, tidy, effective working area at all times

    Support all clinical staff with general administrative tasks as requested

    Undertake a broad spectrum of administrative duties commensurate with the role

    Be an integral part of the general practice team

    Be aware of duties and responsibilities regarding current legislation and adhere to practice policies and procedures on safeguarding adults and safeguarding children

    Support in the delivery of enhanced services and other service requirements

    Undertake all mandatory training and induction programmes

    Contribute to and embrace the spectrum of clinical governance

    Person Specification

    Qualifications

    Essential

    • Essential
    • A good standard of education with and expectation of having both GCSE Maths and English at Grade C (Level 4) or above, or Functional Skills Level 2 in Maths and English

    Experience

    Essential

    • Essential
    • Knowledge and skills
    • Experience of working as a clinical coder
    • Excellent communication skills and effective in communicating and understanding patient needs
    • Competent in the use of MS Office and Outlook
    • Problem solver with the ability to process information accurately and effectively, interpreting data as required
    • Ability to use own initiative, discretion, and sensitivity
    • Able to get along with people from all backgrounds and communities, respecting lifestyles and diversity
    • Ability to work as a team member and autonomously
    • Excellent communication skills and effective in communicating and understanding patient needs
    • Sensitive and empathetic in distressing situations
    • Good organisational skills

    Desirable

    • Experience of working in Primary Care
    Person Specification

    Qualifications

    Essential

    • Essential
    • A good standard of education with and expectation of having both GCSE Maths and English at Grade C (Level 4) or above, or Functional Skills Level 2 in Maths and English

    Experience

    Essential

    • Essential
    • Knowledge and skills
    • Experience of working as a clinical coder
    • Excellent communication skills and effective in communicating and understanding patient needs
    • Competent in the use of MS Office and Outlook
    • Problem solver with the ability to process information accurately and effectively, interpreting data as required
    • Ability to use own initiative, discretion, and sensitivity
    • Able to get along with people from all backgrounds and communities, respecting lifestyles and diversity
    • Ability to work as a team member and autonomously
    • Excellent communication skills and effective in communicating and understanding patient needs
    • Sensitive and empathetic in distressing situations
    • Good organisational skills

    Desirable

    • Experience of working in Primary Care

    Disclosure and Barring Service Check

    This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

    Employer details

    Employer name

    Lepton & Kirkheaton Surgeries

    Address

    Lepton Surgery

    Highgate Lane

    Lepton

    Huddersfield

    HD8 0HH


    Employer's website

    https://www.lepton-kirkheatonsurgeries.nhs.uk/ (Opens in a new tab)

    Employer details

    Employer name

    Lepton & Kirkheaton Surgeries

    Address

    Lepton Surgery

    Highgate Lane

    Lepton

    Huddersfield

    HD8 0HH


    Employer's website

    https://www.lepton-kirkheatonsurgeries.nhs.uk/ (Opens in a new tab)

    Employer contact details

    For questions about the job, contact:

    Practice Manager

    Lindsey Firth

    lindsey.firth@nhs.net

    Details

    Date posted

    26 February 2026

    Pay scheme

    Other

    Salary

    £12.72 an hour

    Contract

    Fixed term

    Duration

    1 years

    Working pattern

    Part-time

    Reference number

    A3693-26-0002

    Job locations

    Lepton Surgery

    Highgate Lane

    Lepton

    Huddersfield

    HD8 0HH


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