Finance Officer

Job description

Job responsibilities

Maintain Practice accounts using Quickbooks or other relevant software.

Maintain Practice ledgers and other records ensuring monthly reconciliation of accounts as necessary.

Preparation and input of journals.

Prepare monthly/quarterly/annual financial and performance reports and cashflow forecasts for the Practice Manager, including forward projections.

Raise invoices and ensure income is recovered by target dates.

Ensuring costing and prices for invoicing.

Manage purchase of surgery supplies and vaccine contracts working in conjunction with practice departments.

Process invoices authorised for payment within guidelines and payment terms.

Submission of quarterly VAT returns to HMRC and liaison with VAT consultants

Credit Card reconciliation and recording of receipts.

Management of practice card receipts software and users.

Day to day management of petty cash.

To prepare and deliver monthly banking.

Submission of reimbursement claims of rates and other invoices.

Submission of the monthly drugs reimbursement claim and reconciliation of payment.

Submission of maternity/sickness/retainer staffing claim forms.

Carry out yearend procedures including debtor and creditor schedules. Liaison with the practice accountants in preparation of the yearend accounts.

Ensure annual stock check of drugs and clinical supplies are carried out.

Submission of the monthly payroll timesheet to the practice Payroll provider. Collation, checking and recording of overtime, TOIL and expenses. Keeping up to date records of staff payroll details.

National workforce reporting database kept up to date.

PCN ARRS Workforce claim submitted monthly.

Carry out the practice pensions administration including the NHS Pension scheme and alternative pension scheme NEST. Assisting GPs with annual pension returns. Assisting starters and levers of the scheme with all the relevant forms they need.

PCSE main contact and administrator.

Be aware of and proactively recommend new business opportunities to the Management Team.

Person Specification

Qualifications

Essential

• Educated to A Level standard or equivalent.
• Association of Accounting Technician qualified (level 3/4) or a recognised financial/book keeping qualification

Experience

Essential

• Strong financial background, ideally familiar with GP income
• Knowledge of finance processes and procedures
• Good working knowledge of Quickbooks Accounting System or other finance systems
• An excellent working knowledge of Excel and Word
• Knowledge of VAT rules

Desirable

• Experience of working within Primary Care or the NHS.
• Knowledge/experience of clinical medical systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Rosebank Health

Address

Kingsway Health Centre

Rudloe Drive, Kingsway

Gloucester

Gloucestershire

GL2 2FY

Employer's website

https://www.rosebankhealth.nhs.uk/ (Opens in a new tab)