The Welby Group

Healthcare Administrator/ Care Navigator

Information:

This job is now closed

Job summary

Are you a competent administrator looking for the next step in your career? Do have previous experience in primary care or are you looking to work in this sector? Brilliant! Come and join our lovely Group Workflow team at the Welby HUB in Bottesford.

Working in the Welby HUB is not your typical primary care experience! The building is a recently converted church in a village setting with the benefits of air-con and excellent local shops. The building is purely used for practice support services and not for patient contact.

The setup is a deliberately open-planned office to encourage conversations between administrators, clinicians and managers. It's a great environment to work in, where ideas are welcomed, and staff can develop and thrive.

Main duties of the job

As a Health Administrator/ Care Navigator, we rely on you to provide crucial support to our 4 GP practices.

From the HUB you will be managing incoming requests from patients. Patients submit a wide range of requests electronically through askmyGP. With the support of clinicians and managers, you will direct patients to the most appropriate resource, answer patients' queries and support our clinicians.

You will also manage incoming correspondence, coding information and directing letters to the appropriate clinicians or teams mainly throughelectronic communication, with very little telephone or face-to-face contact.

This is a permanent role of 18 hours per week, 3 days per week worked Monday, Wednesday and Thursday from 08:00-14:00, however, we are supportive of flexible working and welcome a conversation at the interview about flexible working arrangements.

About us

We're a network of four practices nestled across the picturesque landscapes of Lincolnshire, catering to 35,000 patients. Always forward-thinking, we're constantly seeking ways to enhance our services for our valued patients.

Joining our team means becoming a part of a dynamic and innovative organisation that's revolutionising primary care delivery. If you're seeking to join a progressive and thriving organisation committed to delivering top-notch, patient-centred care, we're eager to connect with you.

Our mission is simple: to provide top-tier care tailored to each patient's needs while fostering nurturing work environments that promote growth and success.

We're dedicated to advancing sustainable healthcare through innovation and collaboration. Our core valuesOpportunity, Enthusiasm, Support, Innovation, Family, and Balanceare not just words; they're principles we encourage our staff to embody and live by every day.

If you're ready to embark on a fulfilling career journey with a supportive and forward-thinking organisation, submit your CV and a cover letter detailing your relevant experience and why you are the ideal candidate for this position by clicking Apply Now. Or for any questions reach out to Cheila athr@welbyhealth.co.uk. Join the Welby Group, where your dedication is valued and rewarded!

Welby Group is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Details

Date posted

15 November 2024

Pay scheme

Other

Salary

£11.44 an hour In line with NLW

Contract

Permanent

Working pattern

Full-time, Flexible working, Compressed hours

Reference number

A3638-24-0029

Job locations

The Old Baptist Church

Queen Street

Bottesford

Notts

NG13 0AH


Job description

Job responsibilities

To be responsible for processing incoming documents, assigning to the appropriate clinician or filing to patient records and read-coding of relevant information into the patient's electronic healthcare records on SystmOne clinical system, adhering to the practice policy.

Primary Responsibilities

The following are the core responsibilities of the workflow administrator. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:

a. Identifying relevant clinical information documented in patient correspondence, coding appropriately and completing any detailed actions where appropriate

b. Direct or file incoming clinical correspondence according to group policy

c. Input clinical data into the patients healthcare records as necessary

d. Support the development of the Group Workflow Protocol

e. Support all clinical staff with general administrative tasks as requested

Secondary Responsibilities

In addition to the primary responsibilities, the workflow administrator may be requested to:

a. Review and update the practice coding policy as required

b. Partake in audit as directed

c. Carry out system searches as requested

d. Answer incoming phone calls, transferring calls or dealing with the callers request appropriately

Job description

Job responsibilities

To be responsible for processing incoming documents, assigning to the appropriate clinician or filing to patient records and read-coding of relevant information into the patient's electronic healthcare records on SystmOne clinical system, adhering to the practice policy.

Primary Responsibilities

The following are the core responsibilities of the workflow administrator. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:

a. Identifying relevant clinical information documented in patient correspondence, coding appropriately and completing any detailed actions where appropriate

b. Direct or file incoming clinical correspondence according to group policy

c. Input clinical data into the patients healthcare records as necessary

d. Support the development of the Group Workflow Protocol

e. Support all clinical staff with general administrative tasks as requested

Secondary Responsibilities

In addition to the primary responsibilities, the workflow administrator may be requested to:

a. Review and update the practice coding policy as required

b. Partake in audit as directed

c. Carry out system searches as requested

d. Answer incoming phone calls, transferring calls or dealing with the callers request appropriately

Person Specification

Experience

Essential

  • IT Literate essential
  • Excellent attention to detail

Desirable

  • Experience working in a healthcare setting
  • SystmOne experience desirable
  • Experience working in a GP practice
Person Specification

Experience

Essential

  • IT Literate essential
  • Excellent attention to detail

Desirable

  • Experience working in a healthcare setting
  • SystmOne experience desirable
  • Experience working in a GP practice

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Welby Group

Address

The Old Baptist Church

Queen Street

Bottesford

Notts

NG13 0AH


Employer's website

https://www.thewelbypractice.co.uk/ (Opens in a new tab)


Employer details

Employer name

The Welby Group

Address

The Old Baptist Church

Queen Street

Bottesford

Notts

NG13 0AH


Employer's website

https://www.thewelbypractice.co.uk/ (Opens in a new tab)


Employer contact details

For questions about the job, contact:

HR

Cheila Loucao

HR@welbyhealth.co.uk

01949748239

Details

Date posted

15 November 2024

Pay scheme

Other

Salary

£11.44 an hour In line with NLW

Contract

Permanent

Working pattern

Full-time, Flexible working, Compressed hours

Reference number

A3638-24-0029

Job locations

The Old Baptist Church

Queen Street

Bottesford

Notts

NG13 0AH


Privacy notice

The Welby Group's privacy notice (opens in a new tab)