Parkbury House Surgery

Operations Manager

The closing date is 15 August 2025

Job summary

We are pleased to announce an exciting opportunity to join the team at Parkbury House Surgery as an Operations Manager.

This is a key leadership position responsible for the day-to-day management of our operational functions and supporting the smooth running of the practice. The successful candidate will work closely with the wider management and clinical teams to ensure we continue to provide high-quality care to our patients.

If you are interested in applying please send your CV and a covering letter

Main duties of the job

Are you a dynamic and proactive leader? Parkbury House Surgery is on the lookout for an exceptional Operations Manager to join our team and support our Finance Manager and 8 passionate GP Partners. In this pivotal role, you'll play a key part in managing estates, coordinating workforce rotas, and ensuring smooth operations to deliver outstanding patient care. As our Operations Manager, you'll lead non-clinical teams, tackle daily operational challenges, and drive efficiency, safety, and responsiveness. With your strategic mindset and strong leadership, you'll enhance practice performance, support financial goals, and ensure compliance with CQC standards and contractual obligations. Join us and help shape the future of healthcare at Parkbury House Surgery!

About us

At Parkbury House Surgery, located in the heart of St Albans and serving over 22,000 patients, were proud to be a progressive, Equality Act - compliant training practice offering exceptional primary care across two sites: our main practice on St Peters Street and our branch in Sandridge. We value our excellent team members and promote employee wellbeing. We hold regular team socials, provide a free 24/7 Employee Assistance Programme for our staff and their immediate families and of course, free Coffee/Tea! Were not just about high-quality care were about creating a team where everyone thrives. With eight GP partners, 19 salaried GPs, and an outstanding multidisciplinary team (including Nurses, HCAs, Pharmacists, Physician Associates, and First contact physiotherapists), were committed to delivering innovative, patient-centred care. Our advanced triage systems including eConsult and same-day telephone triage ensure patients are seen by the right person, at the right time. The practice is easily accessible by public transport but there is also free parking for staff members on site.

Details

Date posted

10 July 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time

Reference number

A3577-25-0000

Job locations

Parkbury House Surgery

St. Peters Street

St. Albans

Hertfordshire

AL1 3HD


Job description

Job responsibilities

Generic Responsibilities

Equality, Diversity & Inclusion (ED&I):

Staff must actively support an inclusive environment where everyone can thrive. This enhances

effectiveness, aligns with moral and legal standards, and ensures fair treatment for patients and staff regardless of personal characteristics such as age, gender, or race.

Patients:

Patients have the right to respectful, non-discriminatory care and involvement in decisions about their treatment. They are also expected to treat staff and other patients respectfully.

Staff:

Staff are entitled to fair treatment in hiring and progression, and to work in a diverse, inclusive environment. They must treat both colleagues and patients with respect and fairness.

Safety, Health, Environment and Fire (SHEF): All staff are responsible for maintaining health, safety, and environmental standards at work.

They must comply with relevant laws and cooperate to ensure a safe workplace for everyone.

Confidentiality:

Staff must uphold strict confidentiality regarding patients' personal and medical information, ensuring trust and compliance

with legal standards. Protecting this information is essential to delivering trusted care.

Key Responsibilities

Please note that the duties outlined below are not exhaustive. You may be required to carry out other tasks as reasonably requested, in line with the changing needs of your role and the organisation's objectives. The responsibilities of this position may evolve over time to reflect the company's priorities and business goals.

1. Strategic and Operational Leadership

Manage the day-to-day running of the practices non-clinical operations.

Ensure smooth functioning of all systems and processes to support patient care.

Coordinate and monitor workforce rotas to maintain appropriate staffing levels.

To oversee the onboarding and induction of new staff (including locums) and participate in these processes as required for all practice staff

Establish and develop productive working relationships with internal and external stakeholders, providing Practice representation at external locality / ICB led meetings.

Ensure that practice activity is configured to optimise income through various channels eg QOF, PCN DES

Understand reporting requirements of practice and ensure that all reports are provided in a timely manner eg PCN, CQRS reporting, PCSE

Estates and Facilities Management

Oversee the day-to-day management of the building, ensuring all aspects of maintenance, security, safety, compliance, and insurance are effectively managed.

Coordinate with external providers to carry out required annual audits (e.g., fire safety, risk assessments, COSHH), and ensure timely implementation of any resulting recommendations.

Work closely with the landlord and contractors to ensure prompt resolution of any building-related issues or repairs.

Liaise with external users of the premises to uphold licensing agreements, ensuring appropriate access, space usage, and adherence to agreed terms.

Ensure all external users comply with relevant health and safety protocols while on-site.

Lead on fire safety, including the appointment and training of Fire Marshals and the organisation of regular fire drills.

Manage the upkeep and functionality of all security systems, including alarms and CCTV equipment.

Team Leadership and HR Support/Development

Provide leadership and line management to department managers, including mentorship, monthly review meetings, and overseeing the annual appraisal process.

Oversee and develop all HR functions, including managing employment contracts, policies, procedures, and job descriptions.

Lead clinical and non-clinical recruitment, induction, staff development, and performance management, including handling grievance and disciplinary processes.

Promote staff wellbeing and foster a positive, inclusive workplace culture.

Ensure compliance with employment law, contractual obligations, and training requirements.

Maintain adherence to all workforce health and safety standards.

Systems Management

Responsible for the effective oversight and optimisation of key practice systems including EMIS, AccurX, eConsult, Microsoft Office

applications, and Docman, ensuring they operate at full capacity to support clinical and administrative functions.

Act as the main point of contact for IT issues: report faults, liaise with IT support services, and implement Business Continuity Plans when systems are disrupted.

Produce regular reports on practice activity via CQRS and PCSE to support performance monitoring and contractual compliance.

Collaborate with the GP partner to ensure the practice website is regularly updated and accurately reflects current services and information.

Manage and support the digital telephony system, including fault troubleshooting and liaison with the service provider to resolve issues promptly.

Compliance and Quality Assurance

Ensure adherence to CQC Good/Outstanding regulations and other legal and contractual obligations.

Support audits, inspections, and the development of improvement plans.

Maintain and update practice policies and procedures.

Oversee and ensure health and safety compliance, including risk assessments and mandatory training.

Ensure that all practice insurances are up to date and provide appropriate cover and indemnity including MPS, liability insurance, locum insurance and building insurance.

Oversee premises and contracts, maintenance schedules for services and equipment.

Ensure the relevant insurance policies are appropriate and up to date!

Help develop and maintain a robust Business Continuity plan.

Oversee the maintenance of all practice policies and procedures.

Strategic and Financial Input

Contribute to operational and strategic planning alongside the Finance Manager and Partners.

Identify opportunities for service improvement and business development.

Maintain an effective liaison with the accountant, overseeing practice accounts and ensuring accurate figures and reporting.

Manage the procurement of practice equipment, supplies and services within budget.

Patient Services and Communication

Monitor and improve patient access and satisfaction i.e. striving to enhance Google Reviews

Manage patient complaints and feedback processes effectively with the Lead Complaints Partner

Ensure consistent and clear communication within the practice and with external partners.

Support the management of the patient participation group

PCN Involvement

Work closely with the PCN Clinical Director and PCN Board to develop PCN service provision and ensure actions are progressed and income / budgets managed efficiently.

Supporting the implementation of PCN services and initiatives.

Coordinating the integration of ARRS staff within the practice.

Assisting with data collection and reporting for PCN objectives.

Promoting collaborative working across member practices.

Equality, Diversity, and Inclusion

Monitor and review the implementation of the Practices Equality, Diversity, and Inclusion (EDI) policy, ensuring that all staff and GP Partners are aware of and adhere to its principles.

Ensure completion of mandatory EDI training and updates by all staff and GP Partners.

Promote and support the equality, diversity, and rights of patients, carers, and colleagues by:

Acting in accordance with peoples rights, protected characteristics, and relevant legislation.

Respecting the privacy, dignity, needs, and beliefs of patients, carers, and colleagues.

Demonstrating non-judgmental and respectful behaviour towards individual circumstances, feelings, priorities, and rights.

Upholding a zero-tolerance approach to bullying and harassment among patients, carers, and colleagues.

Continuing Professional Development

Manage your own time, workload, and resources efficiently.

Evaluate your own performance and take responsibility for setting priorities, deadlines, and delivering on a high volume of tasks.

Participate actively in annual performance reviews and take ownership of your learning and development.

Maintain professional and technical knowledge through ongoing training, relevant publications, networking, and attendance at conferences suitable for the role.

Remain flexible to shifting priorities to meet the evolving needs of the organisation.

Job description

Job responsibilities

Generic Responsibilities

Equality, Diversity & Inclusion (ED&I):

Staff must actively support an inclusive environment where everyone can thrive. This enhances

effectiveness, aligns with moral and legal standards, and ensures fair treatment for patients and staff regardless of personal characteristics such as age, gender, or race.

Patients:

Patients have the right to respectful, non-discriminatory care and involvement in decisions about their treatment. They are also expected to treat staff and other patients respectfully.

Staff:

Staff are entitled to fair treatment in hiring and progression, and to work in a diverse, inclusive environment. They must treat both colleagues and patients with respect and fairness.

Safety, Health, Environment and Fire (SHEF): All staff are responsible for maintaining health, safety, and environmental standards at work.

They must comply with relevant laws and cooperate to ensure a safe workplace for everyone.

Confidentiality:

Staff must uphold strict confidentiality regarding patients' personal and medical information, ensuring trust and compliance

with legal standards. Protecting this information is essential to delivering trusted care.

Key Responsibilities

Please note that the duties outlined below are not exhaustive. You may be required to carry out other tasks as reasonably requested, in line with the changing needs of your role and the organisation's objectives. The responsibilities of this position may evolve over time to reflect the company's priorities and business goals.

1. Strategic and Operational Leadership

Manage the day-to-day running of the practices non-clinical operations.

Ensure smooth functioning of all systems and processes to support patient care.

Coordinate and monitor workforce rotas to maintain appropriate staffing levels.

To oversee the onboarding and induction of new staff (including locums) and participate in these processes as required for all practice staff

Establish and develop productive working relationships with internal and external stakeholders, providing Practice representation at external locality / ICB led meetings.

Ensure that practice activity is configured to optimise income through various channels eg QOF, PCN DES

Understand reporting requirements of practice and ensure that all reports are provided in a timely manner eg PCN, CQRS reporting, PCSE

Estates and Facilities Management

Oversee the day-to-day management of the building, ensuring all aspects of maintenance, security, safety, compliance, and insurance are effectively managed.

Coordinate with external providers to carry out required annual audits (e.g., fire safety, risk assessments, COSHH), and ensure timely implementation of any resulting recommendations.

Work closely with the landlord and contractors to ensure prompt resolution of any building-related issues or repairs.

Liaise with external users of the premises to uphold licensing agreements, ensuring appropriate access, space usage, and adherence to agreed terms.

Ensure all external users comply with relevant health and safety protocols while on-site.

Lead on fire safety, including the appointment and training of Fire Marshals and the organisation of regular fire drills.

Manage the upkeep and functionality of all security systems, including alarms and CCTV equipment.

Team Leadership and HR Support/Development

Provide leadership and line management to department managers, including mentorship, monthly review meetings, and overseeing the annual appraisal process.

Oversee and develop all HR functions, including managing employment contracts, policies, procedures, and job descriptions.

Lead clinical and non-clinical recruitment, induction, staff development, and performance management, including handling grievance and disciplinary processes.

Promote staff wellbeing and foster a positive, inclusive workplace culture.

Ensure compliance with employment law, contractual obligations, and training requirements.

Maintain adherence to all workforce health and safety standards.

Systems Management

Responsible for the effective oversight and optimisation of key practice systems including EMIS, AccurX, eConsult, Microsoft Office

applications, and Docman, ensuring they operate at full capacity to support clinical and administrative functions.

Act as the main point of contact for IT issues: report faults, liaise with IT support services, and implement Business Continuity Plans when systems are disrupted.

Produce regular reports on practice activity via CQRS and PCSE to support performance monitoring and contractual compliance.

Collaborate with the GP partner to ensure the practice website is regularly updated and accurately reflects current services and information.

Manage and support the digital telephony system, including fault troubleshooting and liaison with the service provider to resolve issues promptly.

Compliance and Quality Assurance

Ensure adherence to CQC Good/Outstanding regulations and other legal and contractual obligations.

Support audits, inspections, and the development of improvement plans.

Maintain and update practice policies and procedures.

Oversee and ensure health and safety compliance, including risk assessments and mandatory training.

Ensure that all practice insurances are up to date and provide appropriate cover and indemnity including MPS, liability insurance, locum insurance and building insurance.

Oversee premises and contracts, maintenance schedules for services and equipment.

Ensure the relevant insurance policies are appropriate and up to date!

Help develop and maintain a robust Business Continuity plan.

Oversee the maintenance of all practice policies and procedures.

Strategic and Financial Input

Contribute to operational and strategic planning alongside the Finance Manager and Partners.

Identify opportunities for service improvement and business development.

Maintain an effective liaison with the accountant, overseeing practice accounts and ensuring accurate figures and reporting.

Manage the procurement of practice equipment, supplies and services within budget.

Patient Services and Communication

Monitor and improve patient access and satisfaction i.e. striving to enhance Google Reviews

Manage patient complaints and feedback processes effectively with the Lead Complaints Partner

Ensure consistent and clear communication within the practice and with external partners.

Support the management of the patient participation group

PCN Involvement

Work closely with the PCN Clinical Director and PCN Board to develop PCN service provision and ensure actions are progressed and income / budgets managed efficiently.

Supporting the implementation of PCN services and initiatives.

Coordinating the integration of ARRS staff within the practice.

Assisting with data collection and reporting for PCN objectives.

Promoting collaborative working across member practices.

Equality, Diversity, and Inclusion

Monitor and review the implementation of the Practices Equality, Diversity, and Inclusion (EDI) policy, ensuring that all staff and GP Partners are aware of and adhere to its principles.

Ensure completion of mandatory EDI training and updates by all staff and GP Partners.

Promote and support the equality, diversity, and rights of patients, carers, and colleagues by:

Acting in accordance with peoples rights, protected characteristics, and relevant legislation.

Respecting the privacy, dignity, needs, and beliefs of patients, carers, and colleagues.

Demonstrating non-judgmental and respectful behaviour towards individual circumstances, feelings, priorities, and rights.

Upholding a zero-tolerance approach to bullying and harassment among patients, carers, and colleagues.

Continuing Professional Development

Manage your own time, workload, and resources efficiently.

Evaluate your own performance and take responsibility for setting priorities, deadlines, and delivering on a high volume of tasks.

Participate actively in annual performance reviews and take ownership of your learning and development.

Maintain professional and technical knowledge through ongoing training, relevant publications, networking, and attendance at conferences suitable for the role.

Remain flexible to shifting priorities to meet the evolving needs of the organisation.

Person Specification

Experience

Essential

  • Working in general practice/primary care/PCNs
  • Managing large multidisciplinary teams
  • HR and employment law, including performance management, appraisal processes, staff development, and disciplinary procedures
  • Successfully developing and implementing projects
  • Health & Safety in the workplace regulations
  • Chairing effective meetings

Desirable

  • Managing accounting procedures including budget and cash flow forecasting

Personal Qualities

Essential

  • Polite, confident, and trustworthy
  • Flexible and approachable
  • Excellent interpersonal skills
  • Motivated and proactive
  • Able to remain calm and solution-focused under pressure
  • Ability to use initiative and judgement
  • Forward thinker with a solution-focused approach
  • Sensitive and empathetic in distressing situations
  • Ability to work under pressure
  • Ability to drive and deliver change effectively
  • Ability to motivate teams, enhance morale, and maintain a positive working environment, including team-building sessions

Qualifications

Essential

  • Educated to degree level in healthcare or business, or able to demonstrate equivalent relevant experience
  • Good standard of education with excellent literacy and numeracy skills
  • This role is subject to a Disclosure and Barring Service (DBS) check, in line with safeguarding requirements

Desirable

  • Leadership and/or Management Qualification
  • Business Management Qualification

Skills and Knowledge

Essential

  • Ability to exploit and negotiate opportunities to enhance service delivery
  • Excellent communication skills (written, oral, and presenting)
  • Strong IT skills
  • Excellent leadership skills
  • Strategic thinker and negotiator
  • Ability to prioritise, delegate, and work to tight deadlines in a fast-paced environment
  • Effective time management and ability to prioritise
  • Ability to network and build relationships
  • Proven problem-solving and analytical skills
  • Ability to develop, implement, and e

Desirable

  • Familiarity with practice-based systems (e.g., EMIS Web, Accurx, Econsults, Docman) is desirable. Training can be provided
Person Specification

Experience

Essential

  • Working in general practice/primary care/PCNs
  • Managing large multidisciplinary teams
  • HR and employment law, including performance management, appraisal processes, staff development, and disciplinary procedures
  • Successfully developing and implementing projects
  • Health & Safety in the workplace regulations
  • Chairing effective meetings

Desirable

  • Managing accounting procedures including budget and cash flow forecasting

Personal Qualities

Essential

  • Polite, confident, and trustworthy
  • Flexible and approachable
  • Excellent interpersonal skills
  • Motivated and proactive
  • Able to remain calm and solution-focused under pressure
  • Ability to use initiative and judgement
  • Forward thinker with a solution-focused approach
  • Sensitive and empathetic in distressing situations
  • Ability to work under pressure
  • Ability to drive and deliver change effectively
  • Ability to motivate teams, enhance morale, and maintain a positive working environment, including team-building sessions

Qualifications

Essential

  • Educated to degree level in healthcare or business, or able to demonstrate equivalent relevant experience
  • Good standard of education with excellent literacy and numeracy skills
  • This role is subject to a Disclosure and Barring Service (DBS) check, in line with safeguarding requirements

Desirable

  • Leadership and/or Management Qualification
  • Business Management Qualification

Skills and Knowledge

Essential

  • Ability to exploit and negotiate opportunities to enhance service delivery
  • Excellent communication skills (written, oral, and presenting)
  • Strong IT skills
  • Excellent leadership skills
  • Strategic thinker and negotiator
  • Ability to prioritise, delegate, and work to tight deadlines in a fast-paced environment
  • Effective time management and ability to prioritise
  • Ability to network and build relationships
  • Proven problem-solving and analytical skills
  • Ability to develop, implement, and e

Desirable

  • Familiarity with practice-based systems (e.g., EMIS Web, Accurx, Econsults, Docman) is desirable. Training can be provided

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Parkbury House Surgery

Address

Parkbury House Surgery

St. Peters Street

St. Albans

Hertfordshire

AL1 3HD


Employer's website

https://www.parkburyhouse.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Parkbury House Surgery

Address

Parkbury House Surgery

St. Peters Street

St. Albans

Hertfordshire

AL1 3HD


Employer's website

https://www.parkburyhouse.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

GP Partner

Dr Hemal Gandhi

hemal.gandhi@nhs.net

01727851589

Details

Date posted

10 July 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time

Reference number

A3577-25-0000

Job locations

Parkbury House Surgery

St. Peters Street

St. Albans

Hertfordshire

AL1 3HD


Supporting documents

Privacy notice

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