Job summary
We are pleased to release this exciting opportunity for an experienced Medical Secretary to join our friendly practice and complement our existing secretarial team. The position is ideal for someone to join us from either a Practice base or direct from a hospital. We are a hardworking, rapidly moving, pro-active, high achieving Practice with two sites on the A64 York Road.
We are looking for a candidate to work 15 to 17 hours a week, Monday to Friday who has a good grasp of computer skills as well as sound experience of secretarial work, typing and routine office administration. The ability to work under you own initiative, as well as being part of a team is essential as this is pressured environment. We are looking for the candidate who can demonstrate that they are reliable, competent and have the ability to work in an office efficiently whilst demonstrating absolute patient confidentiality.
You will be able to work with our experienced secretary, demonstrating forward thinking and initiative, secretarial skills and decision-making choices when dealing with patients. Your role is integral to contributing to the safe and smooth running of the Practice.
Knowledge of SystmOne clinical system is essential as would a broad understanding of the referral system too.
Main duties of the job
Deal with the daily incoming and outgoing correspondence, letters and GPs dictated letters.
Create Referrals for patients.
Set up and chase patient hospital and practice appointments.
Authorisation of information to DVLA, Benefits Office, Parking Badge Permits and Bus Passes.
Notification letters for Patient Referrals to Consultants within the NHS and Privately.
Write requesting Patient Authorisation to forward on their medical notes to solicitors, Police
Authority, CICA etc.
Correspondence with solicitors dealing with patients accident claim forms.
Photocopy Patient medical records as requested.
Arrange and co-ordinate the Choose and Book system for patients being referred.
About us
We are a 6 Partner, 2 Site, SystmOne, GMS Practice with 8500 patients and we are looking to recruit you to work in this successful training practice in North East Leeds. We have no nursing home patients, low visiting rates, we are not operating Extended Hours, offer four weeks annual leave pro rata and the opportunity of joining an NHS Pension scheme
You must be motivated, wanting to join a happy and cohesive team, have a committed, flexible and approachable outlook with the desire to deliver high quality patient health care in a supportive environment.
Job description
Job responsibilities
WORKING HOURS: Your hours of work will be dictated by the requirements of the department, but your usual working pattern will be Monday to Friday.
PURPOSE OF YOUR JOB: Provide secretarial services to GPs to ensure the smooth running of the administration support mechanism is in place at all times.
RESPONSIBILITIES AND RELATIONSHIPS:
STAFF REPORTING TO YOU: None
ANNUAL BUDGET: None
OTHER RESOURCES:IT Computers, Dictaphones, Telephone Communications.
INTERNALRELATIONSHIPS: Doctors, Nurses, HCAs and Admin Staff.
EXTERNAL RELATIONSHIPS: Patients, Hospitals, LTHT, PCT, Visiting Clinical Staff, WYCSA, Contracted Workers, Solicitors, Social Security Depts, SystmOne.
TERMS OF EMPLOYMENT: See Practice Terms and Conditions.
MAIN ACTIVITIES:
Patient Contact:
Arrange patient medicals.
Deal with desk enquiries and patient telephone calls when necessary.
Set up referrals for patients.
Administration:
Deal with the daily incoming and outgoing correspondence, letters and GPs letters.
Set up and chase patient hospital and practice appointments.
Authorisation of information to DVLA, Benefits Office, Parking Badge Permits and Bus Passes.
Notification letters for Patient Referrals to Consultants within the NHS and Privately.
Write requesting Patient Authorisation to forward on their medical notes to solicitors, Police
Authority, CICA etc.
Correspondence with solicitors dealing with patients accident claim forms.
Photocopy Patient medical records as requested.
Arrange and co-ordinate the Choose and Book system for patients being referred.
Specific Skills:
Typing.
IT set up and running of systems and hardware.
Letter composition.
Financial:
Raise invoices for work undertaken and reports written by GPs and chase their payment.
Health and Safety:
Observe and adhere to all Legislative rulings made in relation to The Practice.
Maintain the levels of all Health and Safety Legislation required within The Practice.
Observe The Practice Fire Code and Drill procedures.
Stay advised of the current Practice Risk Assessments and advise The Practice Manager of anyrisks that you might observe.
Observe all procedures laid out by The Practice, such as COSHH, PAT Testing, RIDDOR,
Manual Handling and VDU Usage.
Know how to react to the Panic Alarm system installed in all areas of the Medical Centre.
Job description
Job responsibilities
WORKING HOURS: Your hours of work will be dictated by the requirements of the department, but your usual working pattern will be Monday to Friday.
PURPOSE OF YOUR JOB: Provide secretarial services to GPs to ensure the smooth running of the administration support mechanism is in place at all times.
RESPONSIBILITIES AND RELATIONSHIPS:
STAFF REPORTING TO YOU: None
ANNUAL BUDGET: None
OTHER RESOURCES:IT Computers, Dictaphones, Telephone Communications.
INTERNALRELATIONSHIPS: Doctors, Nurses, HCAs and Admin Staff.
EXTERNAL RELATIONSHIPS: Patients, Hospitals, LTHT, PCT, Visiting Clinical Staff, WYCSA, Contracted Workers, Solicitors, Social Security Depts, SystmOne.
TERMS OF EMPLOYMENT: See Practice Terms and Conditions.
MAIN ACTIVITIES:
Patient Contact:
Arrange patient medicals.
Deal with desk enquiries and patient telephone calls when necessary.
Set up referrals for patients.
Administration:
Deal with the daily incoming and outgoing correspondence, letters and GPs letters.
Set up and chase patient hospital and practice appointments.
Authorisation of information to DVLA, Benefits Office, Parking Badge Permits and Bus Passes.
Notification letters for Patient Referrals to Consultants within the NHS and Privately.
Write requesting Patient Authorisation to forward on their medical notes to solicitors, Police
Authority, CICA etc.
Correspondence with solicitors dealing with patients accident claim forms.
Photocopy Patient medical records as requested.
Arrange and co-ordinate the Choose and Book system for patients being referred.
Specific Skills:
Typing.
IT set up and running of systems and hardware.
Letter composition.
Financial:
Raise invoices for work undertaken and reports written by GPs and chase their payment.
Health and Safety:
Observe and adhere to all Legislative rulings made in relation to The Practice.
Maintain the levels of all Health and Safety Legislation required within The Practice.
Observe The Practice Fire Code and Drill procedures.
Stay advised of the current Practice Risk Assessments and advise The Practice Manager of anyrisks that you might observe.
Observe all procedures laid out by The Practice, such as COSHH, PAT Testing, RIDDOR,
Manual Handling and VDU Usage.
Know how to react to the Panic Alarm system installed in all areas of the Medical Centre.
Person Specification
Disclosure and Barring Service Check
Essential
- This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Experience
Essential
- Essential
- Good standard of education up to GCSE
- Systmone referrals system
- Typing
- Letter composition
- IT set up and running of systems and hardware.
Desirable
- Desirable
- Raise invoices for work undertaken and reports written by GPs and chase their payment.
- Knowledge of general practice private work i.e. insurance reports.
Person Specification
Disclosure and Barring Service Check
Essential
- This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Experience
Essential
- Essential
- Good standard of education up to GCSE
- Systmone referrals system
- Typing
- Letter composition
- IT set up and running of systems and hardware.
Desirable
- Desirable
- Raise invoices for work undertaken and reports written by GPs and chase their payment.
- Knowledge of general practice private work i.e. insurance reports.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
