Job summary
We are pleased to release this exciting opportunity
for an experienced Medical Secretary to take on a position ideal for someone to
join us from either a Practice base or direct from a hospital to join our
Practice and complement our existing secretarial operaqtion. We are a hardworking, rapidly moving,
pro-active, high achieving Practice with two sites on the A64 York Road.
We are looking for a candidate to work 25 to 30 hours
a week, Monday to Friday afternoons who possess a good grasp of computer skills
as well as sound experience of secretarial work, typing and routine office
administration. The ability to work under you own initiative, as well as being
part of a team is essential as this is pressured environment. We are looking
for the candidate who can demonstrate that they are reliable, competent and
have the ability to work in an office efficiently whilst demonstrating absolute
patient confidentiality.
You will be able to work with a secretarial manager, demonstrating
forward thinking and initiative, secretarial skills and decision-making choices
when dealing with patients. Your role is integral to contributing to the safe
and smooth running of the Practice.
Knowledge of SystmOne clinical system would be an
advantage but not essential as would a broad understanding of the referral
system too. Training will be built into the position with a start date in
August to September 2025.
For further details e-mail Justin Park Practice at justinpark@nhs.net
Main duties of the job
Deal with the daily incoming and
outgoing correspondence, letters and GPs dictated letters.
Create Referrals for patients.
Set up and chase patient hospital
and practice appointments.
Authorisation of information to
DVLA, Benefits Office, Parking Badge Permits and Bus Passes.
Notification letters for Patient
Referrals to Consultants within the NHS and Privately.
Write requesting Patient
Authorisation to forward on their medical notes to solicitors, Police
Authority, CICA etc.
Correspondence with solicitors
dealing with patients accident claim forms.
Photocopy Patient medical records
as requested.
Arrange and co-ordinate the
Choose and Book system for patients being referred.
Cover Rookwood Avenue Medical
Centre when their secretary is on holiday or absent.
Carry out correspondence relating
to GP Registrars.
About us
We are
a 6 Partner, 2 Site, SystmOne, GMS Practice with 8500 patients and we are
looking to recruit you to work in this successful training practice in North
East Leeds. We have no nursing home patients, low visiting rates, we are not
operating Extended Hours, offer four weeks annual leave pro rata and the opportunity
of joining an NHS Pension scheme
You must be motivated, wanting to join a happy and cohesive team,
have a committed, flexible and approachable outlook with the desire to deliver
high quality patient health care in a supportive environment.
Job description
Job responsibilities
Dr. Laybourn & Partners. - Job Description for Medical Secretary.
JOB CONTEXT:
TITLE: Secretary.
COMPANY: Dr. Laybourn & Partners.
REPORTS TO: Practice Manager.
BASED AT: York Road and Rookwood.
WORKING HOURS: Your hours of work will be dictated by the
requirements of the department, but your usual working pattern will be six
hours per day Monday to Friday
PURPOSE OF YOUR
JOB: Provide
secretarial services to GPs to ensure the smooth running of the
administration support mechanism is in place at all times.
RESPONSIBILITIES
AND RELATIONSHIPS:
STAFF
REPORTING TO YOU: None
ANNUAL BUDGET: None
OTHER
RESOURCES: IT
Computers, Dictaphones, Telephone Communications.
INTERNAL RELATIONSHIPS: Doctors, Nurses, HCAs and Staff.
EXTERNAL
RELATIONSHIPS: Patients, Hospitals, LTHT, PCT, Visiting Clinical Staff, WYCSA,
Contracted Workers, Solicitors, Social Security Depts, SystmOne.
TERMS OF
EMPLOYMENT: See Practice Terms and Conditions.
MAIN ACTIVITIES:
Patient Contact:
Arrange patient medicals.
Deal with desk enquiries and patient telephone calls
when necessary.
Set up referrals for patients.
Administration:
Deal with the
daily incoming and outgoing correspondence, letters and GPs dictated letters.
Set up and
chase patient hospital and practice appointments.
Authorisation of information to DVLA, Benefits
Office, Parking Badge Permits and Bus
Passes.
Notification
letters for Patient Referrals to Consultants within the NHS and Privately.
Write
requesting Patient Authorisation to forward on their medical notes to
solicitors, Police
Authority, CICA etc.
Correspondence
with solicitors dealing with patients accident claim forms.
Photocopy
Patient medical records as requested.
Arrange and
co-ordinate the Choose and Book system for patients being referred.
Cover Rookwood Avenue Medical Centre when their
secretary is on holiday or absent.
Carry out correspondence relating to GP
Registrars.
Specific Skills:
Dictaphone.
Shorthand and Typing.
IT set up and running of systems and hardware.
Letter composition.
Financial:
Raise invoices for work undertaken and reports written by GPs and chase their payment.
Operate the Medical Centres Petty Cash expenditure
and reconciliation.
Health and
Safety:
Observe and adhere to all Legislative rulings made
in relation to The Practice.
Maintain the levels of all Health and Safety
Legislation required within The Practice.
Observe The Practice Fire Code and Drill procedures.
Stay advised of the current Practice Risk
Assessments and advise The Practice Manager of any
risks that
you might observe.
Observe all procedures laid out by The Practice,
such as COSHH, PAT Testing, RIDDOR,
Manual
Handling and VDU Usage.
Know how to react to the Panic Alarm system
installed in all areas of the Medical Centre.
Job description
Job responsibilities
Dr. Laybourn & Partners. - Job Description for Medical Secretary.
JOB CONTEXT:
TITLE: Secretary.
COMPANY: Dr. Laybourn & Partners.
REPORTS TO: Practice Manager.
BASED AT: York Road and Rookwood.
WORKING HOURS: Your hours of work will be dictated by the
requirements of the department, but your usual working pattern will be six
hours per day Monday to Friday
PURPOSE OF YOUR
JOB: Provide
secretarial services to GPs to ensure the smooth running of the
administration support mechanism is in place at all times.
RESPONSIBILITIES
AND RELATIONSHIPS:
STAFF
REPORTING TO YOU: None
ANNUAL BUDGET: None
OTHER
RESOURCES: IT
Computers, Dictaphones, Telephone Communications.
INTERNAL RELATIONSHIPS: Doctors, Nurses, HCAs and Staff.
EXTERNAL
RELATIONSHIPS: Patients, Hospitals, LTHT, PCT, Visiting Clinical Staff, WYCSA,
Contracted Workers, Solicitors, Social Security Depts, SystmOne.
TERMS OF
EMPLOYMENT: See Practice Terms and Conditions.
MAIN ACTIVITIES:
Patient Contact:
Arrange patient medicals.
Deal with desk enquiries and patient telephone calls
when necessary.
Set up referrals for patients.
Administration:
Deal with the
daily incoming and outgoing correspondence, letters and GPs dictated letters.
Set up and
chase patient hospital and practice appointments.
Authorisation of information to DVLA, Benefits
Office, Parking Badge Permits and Bus
Passes.
Notification
letters for Patient Referrals to Consultants within the NHS and Privately.
Write
requesting Patient Authorisation to forward on their medical notes to
solicitors, Police
Authority, CICA etc.
Correspondence
with solicitors dealing with patients accident claim forms.
Photocopy
Patient medical records as requested.
Arrange and
co-ordinate the Choose and Book system for patients being referred.
Cover Rookwood Avenue Medical Centre when their
secretary is on holiday or absent.
Carry out correspondence relating to GP
Registrars.
Specific Skills:
Dictaphone.
Shorthand and Typing.
IT set up and running of systems and hardware.
Letter composition.
Financial:
Raise invoices for work undertaken and reports written by GPs and chase their payment.
Operate the Medical Centres Petty Cash expenditure
and reconciliation.
Health and
Safety:
Observe and adhere to all Legislative rulings made
in relation to The Practice.
Maintain the levels of all Health and Safety
Legislation required within The Practice.
Observe The Practice Fire Code and Drill procedures.
Stay advised of the current Practice Risk
Assessments and advise The Practice Manager of any
risks that
you might observe.
Observe all procedures laid out by The Practice,
such as COSHH, PAT Testing, RIDDOR,
Manual
Handling and VDU Usage.
Know how to react to the Panic Alarm system
installed in all areas of the Medical Centre.
Person Specification
Qualifications
Essential
- Good standard of education up to GCSE
- Sound professional Typing Skills
- Dictaphone work.
- Good Letter composition.
Desirable
- IT set up and running of systems and hardware.
- Raise invoices for work undertaken and reports written by GPs and chase their payment.
- 2 Operate the Medical Centres Petty Cash expenditure and reconciliation.
Person Specification
Qualifications
Essential
- Good standard of education up to GCSE
- Sound professional Typing Skills
- Dictaphone work.
- Good Letter composition.
Desirable
- IT set up and running of systems and hardware.
- Raise invoices for work undertaken and reports written by GPs and chase their payment.
- 2 Operate the Medical Centres Petty Cash expenditure and reconciliation.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
