Job summary
We are looking for a full time HR Coordinator to join our
team. You will work with the HR Team to deliver a
comprehensive Human Resource administrative service, right from the beginning
to the end of the employee lifecycle, for Primary Care Sheffield Ltd.
A key requirement of this role is to provide pro-active
administrative support to the wider HR team and operational managers on core HR
functions such as recruitment, onboarding & offboarding, maintaining
employee records and confidentiality and payroll co-ordination.
You will be joining the team at a really exciting time as we work
to develop our systems and processes to create a seamless service to our varied
customer base.
Ideally you will be educated to a degree level and have
previous experience in a similar role and working towards (or already achieved)
CIPD Level 5, wed love to hear from you.
If you wish to discuss the role in more detail, please
contact Tash Roberts, at natasha.roberts20@nhs.net
Closing date: Friday,
20 March 2026Interview date:
Wednesday, 1 April 2026
Main duties of the job
- Act as the first point of contact
- Provide administrative support
- Support HR Advisor's and manager
- Liaise with the appropriate teams
- Manage the start to end recruitment process
- Maintain HR records and systems
- Co-ordinate the administration of PCS mandatory training
About us
Primary Care Sheffield (PCS) is a GP-led organisation. Our shareholders are 75 GP practices in Sheffield covering over 600,000 patients. As well as providing a unified voice for general practice in the city, we play an active role both within our Accountable Care Partnership (ACP) and the wider South Yorkshire and Bassetlaw Integrated Care System (ICS).
Job description
Job responsibilities
Main duties
- Act as the first point of contact for employees and management, signposting to advice and guidance on general HR issues (e.g. T&Cs, probationary periods, annual leave, appraisals, performance management and absence management) or referring to an advisor as appropriate;
- Provide administrative support for any case work meetings, such as disciplinary, grievance, performance and sickness absence investigations and hearings. This could involve drafting invitation letters, arranging meetings and taking notes;
- Supporting your HR advisor colleagues by providing a comprehensive HR service by producing monthly HR Information Performance Reports using the appropriate software, and assisting on HR projects and processes where required;
- Use the HR Systems to provide management reports/information, monthly IPRs and cascade to the HR Manager, advisors, and business areas as appropriate;
- Support in the development and implementation of new and improved working procedures and policies as appropriate for your own area;
- Liaise with Payroll & Finance teams and wider stakeholders to ensure all HR transactional processes are completed in a timely and efficient manner;
- Co-ordinate the recruitment process, especially around the following:
- Ensuring necessary recruitment documents are completed and approved in full;
- Encouraging the use of Induction Schedules to be completed by the hiring manager;
- Ensuring pre-employment checks are undertaken in a timely manner;
- Advertising methods and support to draw up adverts;
- Assisting where required to arrange interviews or sit in on the interviewing panel;
- Advising on PCS Recruitment Policy and Process.
- Maintain HR records and systems in accordance with audit requirements;
- Provide support to managers on an individual basis as required and escalate complex queries to the advisory function where appropriate;
- Work and communicate effective with HR team members to ensure that the 3 day SLA is adhered to, sending holding emails where a query or request is complex or requires more time;
- Support when necessary relaying information from HR policies and systems such as maternity leave, paternity leave, sick leave, compassionate leave, expense claims, childcare vouchers etc;
- Co-ordinate the administration of PCS mandatory training, ensuring that the Training Matrix is kept up to date and that line management are sent regular updates with regards to their teams training needs;
- Assist in other HR projects, as required.
General
- To fully participate in the PCS performance review and personal development planning process on an annual basis;
- To undertake training as necessary in line with the development of the post and as agreed with the line manager as part of the personal development planning process;
- To achieve and demonstrate agreed standards of personal and professional development within agreed timescales;
- To contribute positively to the effectiveness and efficiency of the teams in which you work;
- To undertake any other duties at the request of the line manager which are commensurate with the role, including project work, internal job rotation and absence cover;
- Ensure confidentiality of all PCS information, following security procedures including individual passwords, referring to the PCS Confidentiality Policy where appropriate;
- To actively promote the PCS values, policies and procedures;
- To contribute to a healthy and safe working environment by adhering to health and safety regulations and PCS policies;
Job Description Review
This is not an exhaustive list of duties and responsibilities and in discussion with the manager the postholder may be required to undertake other duties which fall within the grading of the post. The job description will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the postholder.
Job description
Job responsibilities
Main duties
- Act as the first point of contact for employees and management, signposting to advice and guidance on general HR issues (e.g. T&Cs, probationary periods, annual leave, appraisals, performance management and absence management) or referring to an advisor as appropriate;
- Provide administrative support for any case work meetings, such as disciplinary, grievance, performance and sickness absence investigations and hearings. This could involve drafting invitation letters, arranging meetings and taking notes;
- Supporting your HR advisor colleagues by providing a comprehensive HR service by producing monthly HR Information Performance Reports using the appropriate software, and assisting on HR projects and processes where required;
- Use the HR Systems to provide management reports/information, monthly IPRs and cascade to the HR Manager, advisors, and business areas as appropriate;
- Support in the development and implementation of new and improved working procedures and policies as appropriate for your own area;
- Liaise with Payroll & Finance teams and wider stakeholders to ensure all HR transactional processes are completed in a timely and efficient manner;
- Co-ordinate the recruitment process, especially around the following:
- Ensuring necessary recruitment documents are completed and approved in full;
- Encouraging the use of Induction Schedules to be completed by the hiring manager;
- Ensuring pre-employment checks are undertaken in a timely manner;
- Advertising methods and support to draw up adverts;
- Assisting where required to arrange interviews or sit in on the interviewing panel;
- Advising on PCS Recruitment Policy and Process.
- Maintain HR records and systems in accordance with audit requirements;
- Provide support to managers on an individual basis as required and escalate complex queries to the advisory function where appropriate;
- Work and communicate effective with HR team members to ensure that the 3 day SLA is adhered to, sending holding emails where a query or request is complex or requires more time;
- Support when necessary relaying information from HR policies and systems such as maternity leave, paternity leave, sick leave, compassionate leave, expense claims, childcare vouchers etc;
- Co-ordinate the administration of PCS mandatory training, ensuring that the Training Matrix is kept up to date and that line management are sent regular updates with regards to their teams training needs;
- Assist in other HR projects, as required.
General
- To fully participate in the PCS performance review and personal development planning process on an annual basis;
- To undertake training as necessary in line with the development of the post and as agreed with the line manager as part of the personal development planning process;
- To achieve and demonstrate agreed standards of personal and professional development within agreed timescales;
- To contribute positively to the effectiveness and efficiency of the teams in which you work;
- To undertake any other duties at the request of the line manager which are commensurate with the role, including project work, internal job rotation and absence cover;
- Ensure confidentiality of all PCS information, following security procedures including individual passwords, referring to the PCS Confidentiality Policy where appropriate;
- To actively promote the PCS values, policies and procedures;
- To contribute to a healthy and safe working environment by adhering to health and safety regulations and PCS policies;
Job Description Review
This is not an exhaustive list of duties and responsibilities and in discussion with the manager the postholder may be required to undertake other duties which fall within the grading of the post. The job description will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the postholder.
Person Specification
Qualifications
Essential
- Educated to degree level
- Committed to continuous professional development with an emphasis on HR practice
Desirable
- CIPD Level 5 qualification (working towards or already achieved)
Experience
Essential
- Experience of working in a previous HR generalist role
Desirable
- Experience of working within the NHS or another Public Sector organisation
Other
Essential
- Ability to work autonomously and as part of a team is essential
- A willingness to get involved in building new processes and systems from scratch
Knowledge and Skills
Essential
- Excellent proficiency in Word, Excel, PowerPoint and Database systems
- Experience of co-ordinating and managing a range of tasks, within specified timescales
- Ability to communicate appropriately and effectively with all grades of staff both verbally and in writing
Person Specification
Qualifications
Essential
- Educated to degree level
- Committed to continuous professional development with an emphasis on HR practice
Desirable
- CIPD Level 5 qualification (working towards or already achieved)
Experience
Essential
- Experience of working in a previous HR generalist role
Desirable
- Experience of working within the NHS or another Public Sector organisation
Other
Essential
- Ability to work autonomously and as part of a team is essential
- A willingness to get involved in building new processes and systems from scratch
Knowledge and Skills
Essential
- Excellent proficiency in Word, Excel, PowerPoint and Database systems
- Experience of co-ordinating and managing a range of tasks, within specified timescales
- Ability to communicate appropriately and effectively with all grades of staff both verbally and in writing
