Job summary
Situated
within a fast paced and diverse HR department, this role will be working
alongside a talented team of HR Professionals to deliver a comprehensive Human
Resource administrative service right from the beginning to the end of the
employee life cycle for Primary Care Sheffield Ltd.
A key requirement of this role is to provide
pro-active administrative support to the wider HR team and operational managers
on core HR functions such as recruitment, onboarding & offboarding,
maintaining employee records and confidentiality and payroll co-ordination.
Main duties of the job
Act as
the first point of contact for employees and management, signposting to advice
and guidance on general HR issues
Provide
administrative support for any case work meetings, such as disciplinary,
grievance, performance and sickness absence investigations and hearings
Supporting
your HR advisor colleagues by providing a comprehensive HR service
Use the
HR Systems to provide management reports/information, monthly IPRs and cascade
to the HR Manager, advisors, and business areas
Support
in the development and implementation of new and improved working procedures
and policies
Liaise
with Payroll & Finance teams and wider stakeholders
Co-ordinate the recruitment process
Ensuring
necessary recruitment documents are completed and approved in full
Encouraging
the use of Induction Schedules to be completed by the hiring manager
Ensuring
pre-employment checks are undertaken in a timely manner
Advertising
methods and support to draw up adverts
Assisting
where required to arrange interviews or sit in on the interviewing panel
Advising
on PCS Recruitment Policy and Process
Maintain HR records and systems in accordance
with audit requirements
Provide support to managers on an
individual basis
Work
and communicate effective with HR team members
Support when necessary relaying
information from HR policies and systems
Co-ordinate the administration of PCS
mandatory training
Assist in other HR projects, as
required
About us
Primary Care Sheffield (PCS) is a GP-led organisation. Our shareholders
are 75 GP practices in Sheffield covering over 600,000 patients. As well as
providing a unified voice for general practice in the city, we play an active
role both within our Accountable Care Partnership (ACP) and the wider South
Yorkshire and Bassetlaw Integrated Care System (ICS).
Job description
Job responsibilities
Act as the first point of contact for employees and management, signposting to advice and guidance on general HR issues eg Terms and Conditions, probationary periods, annual leave, appraisals, performance management and absence management or referring to an advisor as appropriate
Provide administrative support for any case work meetings, such as disciplinary, grievance, performance and sickness absence investigations and hearings. This could involve drafting invitation letters, arranging meetings and taking notes
Supporting your HR advisor colleagues by providing a comprehensive HR service by producing monthly HR Information Performance Reports using the appropriate software, and assisting on HR projects and processes where required
Use the HR Systems to provide management reports, information, monthly IPRs and cascade to the HR Manager, advisors, and business areas as appropriate
Support in the development and implementation of new and improved working procedures and policies as appropriate for your own area
Liaise with Payroll & Finance teams and wider stakeholders to ensure all HR transactional processes are completed in a timely and efficient manner
Co-ordinate the recruitment process, especially around the following
Ensuring necessary recruitment documents are completed and approved in full
Encouraging the use of Induction Schedules to be completed by the hiring manager
Ensuring pre-employment checks are undertaken in a timely manner
Advertising methods and support to draw up adverts
Assisting where required to arrange interviews or sit in on the interviewing panel
Advising on PCS Recruitment Policy and Process
Maintain HR records and systems in accordance with audit requirements
Provide support to managers on an individual basis as required and escalate complex queries to the advisory function where appropriate
Work and communicate effective with HR team members to ensure that the 3 day SLA is adhered to, sending holding emails where a query or request is complex or requires more time
Support when necessary relaying information from HR policies and systems such as maternity leave, paternity leave, sick leave, compassionate leave, expense claims, childcare vouchers etc
Co-ordinate the administration of PCS mandatory training, ensuring that the Training Matrix is kept up to date and that line management are sent regular updates with regards to their teams training needs
Assist in other HR projects, as required
General Duties
- To fully participate in the PCS performance review and personal development planning process on an annual basis
- To undertake training as necessary in line with the development of the post and as agreed with the line manager as part of the personal development planning process
- To achieve and demonstrate agreed standards of personal and professional development within agreed timescales
- To contribute positively to the effectiveness and efficiency of the teams in which you work
- To undertake any other duties at the request of the line manager which are commensurate with the role, including project work, internal job rotation and absence cover
- Ensure confidentiality of all PCS information, following security procedures including individual passwords, referring to the PCS Confidentiality Policy where appropriate
- To actively promote the PCS values, policies and procedures
- To contribute to a healthy and safe working environment by adhering to health and safety regulations and PCS policies
This is not an exhaustive list of duties and responsibilities and in discussion with the manager the postholder may be required to undertake other duties which fall within the grading of the post. The job description will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the postholder.
Job description
Job responsibilities
Act as the first point of contact for employees and management, signposting to advice and guidance on general HR issues eg Terms and Conditions, probationary periods, annual leave, appraisals, performance management and absence management or referring to an advisor as appropriate
Provide administrative support for any case work meetings, such as disciplinary, grievance, performance and sickness absence investigations and hearings. This could involve drafting invitation letters, arranging meetings and taking notes
Supporting your HR advisor colleagues by providing a comprehensive HR service by producing monthly HR Information Performance Reports using the appropriate software, and assisting on HR projects and processes where required
Use the HR Systems to provide management reports, information, monthly IPRs and cascade to the HR Manager, advisors, and business areas as appropriate
Support in the development and implementation of new and improved working procedures and policies as appropriate for your own area
Liaise with Payroll & Finance teams and wider stakeholders to ensure all HR transactional processes are completed in a timely and efficient manner
Co-ordinate the recruitment process, especially around the following
Ensuring necessary recruitment documents are completed and approved in full
Encouraging the use of Induction Schedules to be completed by the hiring manager
Ensuring pre-employment checks are undertaken in a timely manner
Advertising methods and support to draw up adverts
Assisting where required to arrange interviews or sit in on the interviewing panel
Advising on PCS Recruitment Policy and Process
Maintain HR records and systems in accordance with audit requirements
Provide support to managers on an individual basis as required and escalate complex queries to the advisory function where appropriate
Work and communicate effective with HR team members to ensure that the 3 day SLA is adhered to, sending holding emails where a query or request is complex or requires more time
Support when necessary relaying information from HR policies and systems such as maternity leave, paternity leave, sick leave, compassionate leave, expense claims, childcare vouchers etc
Co-ordinate the administration of PCS mandatory training, ensuring that the Training Matrix is kept up to date and that line management are sent regular updates with regards to their teams training needs
Assist in other HR projects, as required
General Duties
- To fully participate in the PCS performance review and personal development planning process on an annual basis
- To undertake training as necessary in line with the development of the post and as agreed with the line manager as part of the personal development planning process
- To achieve and demonstrate agreed standards of personal and professional development within agreed timescales
- To contribute positively to the effectiveness and efficiency of the teams in which you work
- To undertake any other duties at the request of the line manager which are commensurate with the role, including project work, internal job rotation and absence cover
- Ensure confidentiality of all PCS information, following security procedures including individual passwords, referring to the PCS Confidentiality Policy where appropriate
- To actively promote the PCS values, policies and procedures
- To contribute to a healthy and safe working environment by adhering to health and safety regulations and PCS policies
This is not an exhaustive list of duties and responsibilities and in discussion with the manager the postholder may be required to undertake other duties which fall within the grading of the post. The job description will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the postholder.
Person Specification
Qualifications
Essential
- Educated to degree level
- Previous experience of working in a previous HR Admin or co-ordinator role
- Committed to continuous professional development with an emphasis on HR practice
Desirable
- CIPD Level 5 qualification, working towards or already achieved.
Experience
Essential
- Previous experience of administering recruitment from start to finish listing vacancies, conducting vetting checks and issuing contracts
- Previous experience of similar roles i.e HR Admin or Assistant
- Excellent attention to detail when working with complex data.
Desirable
- Experience of working within the NHS or another Public Sector organisation
Knowledge and Skills
Essential
- Excellent proficiency in Word, Excel, PowerPoint and Database systems
- Experience of co-ordinating and managing a range of tasks
- Ability to prioritise own workload working with specified timescales
- Good presentation and interpersonal skills
- Ability to communicate appropriately and effectively with all grades of staff both verbally and in writing
Person Specification
Qualifications
Essential
- Educated to degree level
- Previous experience of working in a previous HR Admin or co-ordinator role
- Committed to continuous professional development with an emphasis on HR practice
Desirable
- CIPD Level 5 qualification, working towards or already achieved.
Experience
Essential
- Previous experience of administering recruitment from start to finish listing vacancies, conducting vetting checks and issuing contracts
- Previous experience of similar roles i.e HR Admin or Assistant
- Excellent attention to detail when working with complex data.
Desirable
- Experience of working within the NHS or another Public Sector organisation
Knowledge and Skills
Essential
- Excellent proficiency in Word, Excel, PowerPoint and Database systems
- Experience of co-ordinating and managing a range of tasks
- Ability to prioritise own workload working with specified timescales
- Good presentation and interpersonal skills
- Ability to communicate appropriately and effectively with all grades of staff both verbally and in writing
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
