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Primary Care Sheffield

Finance Assistant

Information:

This job is now closed

Job summary

We have a need to support our finance team with an enthusiastic and suitably experienced individual who will enjoy working on a range of areas across Finance. The post will also work on providing financial services and accounting to the GP practices and services which PCS operates.

Reporting to the Strategic Finance Manager your role will cover processing both Purchase Ledger and Sales Ledger invoices, reconciling Debtor and Creditor schedules and posting transactions on our web-based accounting system.

Main duties of the job

  • Process and record invoices accurately and in a timely manner.
  • Produce mid month and end of month supplier payment runs.
  • Verify and reconcile supplier statements to ensure accuracy of accounts payable records.
  • Maintain supplier and customer information.
  • Assist with month end closing activities.
  • Control the central finance enquires inbox, responding to queries and liaising with the appropriate people in the business.
  • Ensure the correct coding of all invoices registered in the accounting system.
  • Control and reconcile Petty Cash accounts.
  • Control and reconcile Credit Card Statements
  • Manage the amazon business account and purchase office supplies for Head Office.

The ideal candidate will have:

  • Minimum 2 years experience in a similar role
  • Proficient in using MS Office applications
  • Experience using XERO accounting system (desired, not essential)

About us

Primary Care Sheffield (PCS) is a GP-led organisation. Our shareholders are 75 GP practices in Sheffield covering over half a million patients. As well as providing a unified voice for general practice in the city, we play an active role both within our Accountable Care Partnership (ACP) and the wider South Yorkshire and Bassetlaw Integrated Care System (ICS).

Details

Date posted

30 January 2025

Pay scheme

Other

Salary

£23,953.19 a year

Contract

Fixed term

Duration

11 months

Working pattern

Full-time

Reference number

A3466-25-0012

Job locations

Primary Care Sheffield Ltd

28 Kenwood Park Road

Sheffield

S7 1NF


Job description

Job responsibilities

JOB PURPOSE

The post holder will provide high quality administrative support to the Finance Department.

The post holder will support the team in the effective operation of XERO accounting system.

MAIN DUTIES / RESPONSIBILITIES

  • Process and record invoices accurately and in a timely manner.
  • Produce mid month and end of month supplier payment runs.
  • Verify and reconcile supplier statements to ensure accuracy of accounts payable records.
  • Maintain supplier and customer information.
  • Assist with month end closing activities.
  • Control the central finance enquires inbox, responding to queries and liaising with the appropriate people in the business.
  • Ensure the correct coding of all invoices registered in the accounting system.
  • Control and reconcile Petty Cash accounts.
  • Control and reconcile Credit Card Statements
  • Manage the amazon business account and purchase office supplies for Head Office.
  • Support the Finance Team with any ad hoc requirements.

SCOPE AND RANGE

  • The post holder will be managed by the Strategic Finance Manager but will be expected to support the work of other members in the Finance team as required.
  • The post holder will also work independently seeking advice when necessary.

Job description

Job responsibilities

JOB PURPOSE

The post holder will provide high quality administrative support to the Finance Department.

The post holder will support the team in the effective operation of XERO accounting system.

MAIN DUTIES / RESPONSIBILITIES

  • Process and record invoices accurately and in a timely manner.
  • Produce mid month and end of month supplier payment runs.
  • Verify and reconcile supplier statements to ensure accuracy of accounts payable records.
  • Maintain supplier and customer information.
  • Assist with month end closing activities.
  • Control the central finance enquires inbox, responding to queries and liaising with the appropriate people in the business.
  • Ensure the correct coding of all invoices registered in the accounting system.
  • Control and reconcile Petty Cash accounts.
  • Control and reconcile Credit Card Statements
  • Manage the amazon business account and purchase office supplies for Head Office.
  • Support the Finance Team with any ad hoc requirements.

SCOPE AND RANGE

  • The post holder will be managed by the Strategic Finance Manager but will be expected to support the work of other members in the Finance team as required.
  • The post holder will also work independently seeking advice when necessary.

Person Specification

Experience

Essential

  • Minimum of 2 years experience in a similar role
  • Experience of administrative systems
  • Exposure to the demands of working in, fast evolving organisation
  • Experience of working as part of a team
  • Understanding of summarising financial information
  • Awareness and ability to operate within data protection and confidentiality requirements

Desirable

  • Experience using XERO accounting system
  • Experience of working in the NHS
  • Experience of working in a finance team

Skills and Abilities

Essential

  • Proficient in MS Office programmes
  • Understanding of operation of double entry bookkeeping
  • Numeracy
  • Understanding of how to analyse financial data to identify discrepancies
  • String attention to detail

Flexibility and People Skills

Essential

  • Ability to plan own day to day work/schedules work to meet weekly, monthly, quarterly financial timetables
  • Flexible with regard to working hours

Qualifications

Essential

  • 5 GCSEs, grade A-C or equivalent, including Maths and English
Person Specification

Experience

Essential

  • Minimum of 2 years experience in a similar role
  • Experience of administrative systems
  • Exposure to the demands of working in, fast evolving organisation
  • Experience of working as part of a team
  • Understanding of summarising financial information
  • Awareness and ability to operate within data protection and confidentiality requirements

Desirable

  • Experience using XERO accounting system
  • Experience of working in the NHS
  • Experience of working in a finance team

Skills and Abilities

Essential

  • Proficient in MS Office programmes
  • Understanding of operation of double entry bookkeeping
  • Numeracy
  • Understanding of how to analyse financial data to identify discrepancies
  • String attention to detail

Flexibility and People Skills

Essential

  • Ability to plan own day to day work/schedules work to meet weekly, monthly, quarterly financial timetables
  • Flexible with regard to working hours

Qualifications

Essential

  • 5 GCSEs, grade A-C or equivalent, including Maths and English

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Primary Care Sheffield

Address

Primary Care Sheffield Ltd

28 Kenwood Park Road

Sheffield

S7 1NF


Employer's website

http://www.primarycaresheffield.org.uk/ (Opens in a new tab)

Employer details

Employer name

Primary Care Sheffield

Address

Primary Care Sheffield Ltd

28 Kenwood Park Road

Sheffield

S7 1NF


Employer's website

http://www.primarycaresheffield.org.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Brenda Barber

brenda.barber@nhs.net

Details

Date posted

30 January 2025

Pay scheme

Other

Salary

£23,953.19 a year

Contract

Fixed term

Duration

11 months

Working pattern

Full-time

Reference number

A3466-25-0012

Job locations

Primary Care Sheffield Ltd

28 Kenwood Park Road

Sheffield

S7 1NF


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