Training Coordinator

Job description

Job responsibilities

Hours: Full time

Length of Assignment Permanent

Responsible to: PTS Managing Director

Primary Training Solutions (PTS) is a subsidiary of Primary Care Sheffield (PCS) a not-for-profit company set up and developed by General Practice in Sheffield to provide support in delivering top of its class primary care by improving patient outcomes, taking account of impact on inequalities ~ Developing integrated services through partnership working ~ Ensuring financial sustainability through efficient use of resources and giving our team the tools, training and support they need to deliver our vision. Primary Training Solutions started delivering training because we couldn't find anyone else who understood the needs or the pressures that local Primary Care was facing. Primary Training Solutions provides training to sectors where we have first-hand experience of running businesses. With experienced trainers designing our training packages, and our courses have been created specifically for the needs of organisations.

An exciting opportunity has arisen in our Primary Training Solutions Division for a Training Coordinator.

As part of the busy team, reporting to the PTS Managing Director you will play an integral role in professionally supporting colleagues to ensure our training and educational events are planned meticulously, using your event planning skills efficiently and effectively to attain successful outcomes. You will help generate sponsorships, managing relationships with Practices as well as potential sponsors.

Our Values

We are Ambitious

We are Innovative

We are Empowering

We are Person Centred

We are Open

Key responsibilities:

• Planning & coordination of PTS training and educational events.
• Planning & coordination of Sheffield Primary Care PLI events.
• Responsibility for on-the-day coordination of PLI events and ensuring smooth running of events
• Identifying and obtaining suitable sponsorship for PLI events.
• Negotiation of sponsorship opportunities
• Budget management for PLI events including generation of new income streams
• Engage with PCS shareholders to coordinate and develop events
• Work autonomously independently to coordinate work and capture opportunities
• Booking suitable venues (both physical and virtual) to ensure effective running of PLI events.
• Management responsibilities where required both formally and informally on the day for PLI events
• Gathering and presenting session feedback for business development purposes.
• Developing and maintaining partnerships with external stakeholders.
• Management of training certification process.
• Support the PTS team to deliver the wider training programme.
• General administrative duties.
• Outlook Diary management/meeting /events scheduling.
• Attendance and coordination of PTS meetings.
• Note taking duties that also includes transcribing notes including minutes, at team meetings and during formal meetings.
• Itineraries including travel and accommodation.
• Provide holiday/sickness cover for other members of the PCS admin team.
• Conducting competitor research and analyses as and when required
• Working closely with PCS or external creative agencies to design marketing materials such as brochures, posts, and adverts
• Overseeing the social media strategy for the company? (Once we develop one!)
• Monitoring of PTS registrations and subscriptions
• Accreditation and quality monitoring (FAIB & IOSH)

Skills and experience required:

Skills and experience in a coordination role.

Skills and experience in events planning.

Experience of Sales and Marketing desirable.

Self-motivated, organised, and able to prioritise workloads in a fast-paced environment.

Resilient, positive, numerate and detail oriented. Keen interest in learning and keeping up to date with industry changes. Excellent verbal and written communication skills. IT literate (MS Office, internet, email, MS Teams video conferencing).

Knowledge of Educational training sector and or Primary Care / NHS would be advantageous. If you feel ready to meet the challenges of this busy, varied, and interesting role, then this could be the opportunity you have been waiting for!

Job Summary

To provide support to the Primary Training Solutions Team to ensure that training programme priorities are met, organisational goals are achieved, and best administrative and event planning practices are upheld.

To support in the planning, coordination and successful execution of future PTS training and educational events and Sheffield Primary Care PLI events.

Effectively managing internal and external relationships (Practices and Sponsors).

Generation of new sponsorship partners.

Scoping new methods of business delivery.

Providing administrative support for a range of meetings.

Undertaking IT related administration as required.

Main Duties and Responsibilities

Event Coordination.

Issuing/circulation of training event related correspondence, invitations, including training certificates.

Manage, co-ordinate and arrange training related activities, including event/hotel bookings, transportation and any other related needs or information.

Act as point of contact between trainers and delegates.

Attending and supporting at certain events and conferences where required.

Manage relationships between practices and sponsors, providing effective communication flow.

Assisting with retrieving information from internal teams to provide proposals.

Follow up on event introductions.

Handle feedback from courses and share with the team.

Attracting and building of new sponsorship relationships (sponsorship generation) by planning and drawing up of sponsorship briefs, researching, sourcing of, and corresponding with relevant organisations that match PTS values and vision,

Perform administrative support, emails, word documents, spreadsheet design, maintenance and update of electronic contacts lists and filing systems.

Prepare and edit documentation in Word, Excel, and PowerPoint to produce materials for internal and external meetings and events.

General

The post holder will:

Undertake any other duties as required which are commensurate with the post.

Ensure that all duties are carried out in line with PTS policies and procedures.

Note: This job description is not exhaustive and may be added to or changed to from time to time following discussion and consultation with the post holder and line manager

Person Specification

Circumstances

Essential

• Ability to travel within and around Sheffield /South Yorkshire

Desirable

• Ability to work additional hours / work flexibly if required.
• Full driving licence and own vehicle

Qualifications

Essential

• Very good standard of oral and written English and mathematics (level 3 or above)

Desirable

• Sales, Marketing or Events Management qualification

Experience

Essential

• Experience of planning & coordinating events
• Knowledge and experience of using administrative systems
• Sound IT skills, especially MS Office applications and video conferencing
• Experience of working in a demanding and fast paced office environment
• Experience of working within data protection and dealing with confidentiality and information sharing. (GDPR)
• Experience of relationship management with internal and external stakeholders
• Experience in managing qualitative data and presenting this in an easy-to-understand format

Desirable

• Knowledge/experience of working within a training environment
• Knowledge of Primary Care general practice and its connections with secondary care and commissioning
• Experience identifying and obtaining sponsorship for events

Behaviours and Values

Essential

• Commitment to deliver high quality, excellent value, effective and efficient services
• Calmness, flexibility, and adaptability
• Commitment to continuous professional development
• Ability to forge new and build on existing internal and external relationships
• Honesty and openness in communicating with colleagues
• Ability to juggle competing priorities
• Personal values closely aligned to the organisation
• Committed to sustainable practices in the delivery of all organisational objectives

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Primary Care Sheffield

Address

722 Prince of Wales Road

Sheffield

South Yorkshire

S9 4EU

Employer's website

http://www.primarycaresheffield.org.uk/ (Opens in a new tab)