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The Chiltern & The Brook surgeries

Secretary

The closing date is 02 March 2026

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Job summary

We are recruiting for a Medical Secretary to join our friendly GP surgery team. We are offering a part time role of 3 shifts per week, up to 18 to 20 hours. We seek a proactive, organised individual with previous secretarial or senior administrator experience. Previous experience of working in a GP practice or for the NHS is desirable as is experience of working with the public. The role does require flexibility to work core shifts and be available for cover shifts to cover for annual leave within the team. The closing date for applications is end of the day on Monday 2nd March. Interviews will be in early to mid March.

Main duties of the job

The role involves a range of duties including:

Typing letters, reports and associated documentation

Processing referrals using the electronic referral system

Actioning incoming emails

Liaising with external agencies, such as hospitals and community services, to ensure referrals are processed efficiently

Managing all enquiries in an effective, timely manner

Scanning documentation and coding data on the clinical system

Processing requests for information i.e. SARs, insurance letters

Answering incoming calls and dealing with callers' requests appropriately

About us

We are a two site GP practice in Watlington and Chalgrove, Oxfordshire. We serve a patient population of approximately 8000 patients. We work to provide effective healthcare services for our patients in an environment that is caring and accessible.

Details

Date posted

13 February 2026

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A3416-26-0001

Job locations

High Street

Chalgrove

Oxon

OX44 7AF


The Chiltern Surgery

Hill Road

Watlington

Oxfordshire

OX49 5AF


Job description

Job responsibilities

To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team at the surgery.

Job description

Job responsibilities

To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team at the surgery.

Person Specification

Skills

Essential

  • Excellent typing skills
  • Strong IT skills
  • Competent in the use of Office and Outlook
  • Excellent communication skills
  • Excellent time management skills
  • Ability to work well autonomously and as part of a team

Desirable

  • Medical terminology knowledge

Qualifications

Essential

  • GCSE Maths and English, grade C or above (or equivalent to GCSE)

Desirable

  • A typing qualification

Experience

Essential

  • Experience in a secretarial role in a busy environment
  • Experience of administrative duties and managing a busy workload
  • Experience of working with the general public

Desirable

  • Experience of working in a healthcare setting for the NHS or a public body
  • Experience and familiarity with medical terminology
Person Specification

Skills

Essential

  • Excellent typing skills
  • Strong IT skills
  • Competent in the use of Office and Outlook
  • Excellent communication skills
  • Excellent time management skills
  • Ability to work well autonomously and as part of a team

Desirable

  • Medical terminology knowledge

Qualifications

Essential

  • GCSE Maths and English, grade C or above (or equivalent to GCSE)

Desirable

  • A typing qualification

Experience

Essential

  • Experience in a secretarial role in a busy environment
  • Experience of administrative duties and managing a busy workload
  • Experience of working with the general public

Desirable

  • Experience of working in a healthcare setting for the NHS or a public body
  • Experience and familiarity with medical terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Chiltern & The Brook surgeries

Address

High Street

Chalgrove

Oxon

OX44 7AF


Employer's website

https://www.watlington-surgeries.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

The Chiltern & The Brook surgeries

Address

High Street

Chalgrove

Oxon

OX44 7AF


Employer's website

https://www.watlington-surgeries.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Andrea Tsoi

andrea.tsoi1@nhs.net

Details

Date posted

13 February 2026

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A3416-26-0001

Job locations

High Street

Chalgrove

Oxon

OX44 7AF


The Chiltern Surgery

Hill Road

Watlington

Oxfordshire

OX49 5AF


Supporting documents

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