Job summary
Coastal PCN continue to seek a highly motivated and
well-organised individual to join the PCN Leadership Team to oversee and help
deliver the ambitions of the network, making the most of the new opportunities
provided by the PCN Directed Enhanced Service (DES) Contract and other
commissioned services.
Our PCN serves over 29,000 people set on the south coast of
Cornwall, incorporating 4 practices in close proximity, with excellent
inter-relations and a long history of successfully working together. Our
population is diverse, with varying levels
of socio-economic status, young families and elderly patients all of whom make
providing care very interesting.
We are passionate about providing good quality patient care and all four
practices regularly appear in the top ten practices in Cornwall for patient
satisfaction.
The PCN Strategic Manager will have
responsibility for various functions of the PCN, including being responsible
for the delivery and monitoring of projects and services committed to, or
commissioned by, the PCN. They will also provide strong financial management,
resourcing and regulatory compliance of the work of the PCN. They will have the
skills to deliver on a wide range of business, project management, data
submission and improvement initiatives across the locality
providing strategic and operational transformation, support and leadership. As a leadership role good knowledge of human
resources legislation and ability to lead and line manage a team is essential.
Main duties of the job
The PCN Manager has responsibility for various functions of
the PCN including financial, leadership and operational elements. They are
responsible for the delivery and monitoring of projects and services committed
to, or commissioned by, the PCN. They also provide an oversight of the
financial management, resourcing and regulatory compliance of the work of the
PCN.
As a member of the management within the PCN, they would
support colleagues in the PCNs practices with change management from time to
time.
THIS IS AN EXTENTION OF AN EXISTING OPPORTUNITY - PREVIOUS APPLICANTS NEED NOT APPLY.
About us
Our vision The Coastal GP practices will work in a sustainable way with other health and social care services, the voluntary sector, community groups and local people - to make best use of available resources to promote the right support, in the right place, at the right time - to enable people to live healthier, happier and more fulfilling lives. This will also ensure that the future of General Practice is protected and the high quality workforce engaged.
Job description
Job responsibilities
Job responsibilities
Finance
- Good financial and business acumen with sound understanding of NHS and other funding to maximise PCN (and practice) funding where possible
- Oversee the PCN monies, maximising potential and maintaining clear, auditable records.
- Review and ensure best value for money in PCN expenditure
- Oversee the timely submissions of all financial claims submitting claims on behalf of the PCN and practices as appropriate
- Accurate financial forecasting & timely reporting
- Ensure tight control on budgets
- Provide oversight of the PCNs accounts
- Work with the PCN Accountants to put in place a VAT Sharing Agreement
- Ensure monies are transferred in a timely way between the PCN Lead Practice and the PCNs own account
PCN Workforce
- Conduct needs analysis for PCN employed staff in line with funding and contractual requirements, review as directed
- Funding ensure maximum obtained from variety of budgets as suits PCN needs.
- In liaison with the PCN Additional Roles Reimbursement Scheme (ARRS) Clinical Lead.
- Horizon scanning for future roles / funding /training
- Review alternative options to employment e.g. service delivery by 3rd party
- Defining job roles based on PCN needs
- Write standard PCN staff policies
- Undertake budget forecasting for the ARRS roles and complete any necessary returns as required working alongside the PCN Bookkeeper and Practice staff
- In liaison with the ARRS roles specified Clinical Leads, support regular meetings and review the service provision.
- Writing job specifications as and when required
- Overseeing the organisation of advertising/responding to queries and shortlisting
- Organising interviews and ensuring employment contracts, DBS and other checks are carried out.
- Line managing PCN staff members including overseeing work performance, undertaking appraisals and supporting team members with training/CPD/progression
- Ensure all ARRs roles are enrolled in, and following, the compulsory training and development pathways, ensuring supervision arrangements are in place
- Enact TUPE arrangements in liaison with the PCN Accountants and Bookkeeper as well as other external support, as required.
- Liaise with PCN Accountants and Bookkeeper to ensure NHS Pensions are available for staff transferred to Limited entity.
Clinical Director/General PCN Support
- Provide support to update and continually review the PCN Network Agreement
- Attend wider strategic meetings such as Clinical Director and Integrated Care Area meetings
- Provide strategic and operational overview for the PCN
- Create PCN agendas for meetings, oversee the production of minutes and ensure actions fulfilled
- Support setting of strategic goals for the PCN and developing action plans
- Analyse all PCN contracts ensuring the PCN is ready to deliver within timeframes specified, matching options to contract delivery, utilising 3rd parties to create best fit for PCN
- Provide briefings/synopsis for PCN members
- Provide financial analysis for PCN of effect of doing/not doing
- Provide patient safety and wellbeing analysis for PCN of doing/not doing
- Undertake regular reviews of resources to ensure matched to contractual requirements in liaison with PCN Clinical Leads for the DES Contract Service Requirements and the Investment & Impact Fund.
- Review and provide briefing on alternative options or other contractual avenues for delivery
- Align shared service delivery across PCN eg Care Homes
- Review options for aligning services and submit proposals eg visiting service, diabetes, respiratory
- Working with PCN to develop plans for delivery to match/exceed expected outcomes
- Responsible for managing external contracts with non NHS third parties (eg social prescribing), ensuring KPIs and outcomes match to contractual requirement
- Extended Access support the PCN in delivering an effective extended access programme
- Review all data sharing agreements to support compliance with GDPR etc, provide advice and guidance to the PCN.
- Utilise skills in horizon scanning, networking, review of wider UK PCN working to develop best practice and service delivery ahead of contractual requirements
- Provide support to Practice Managers in relation to PCN delivery requirements through regular meetings.
Project Management
- Ability for strong management of projects on behalf of the PCN
- Ensuring projects brought in on time and on (under) budget
- Ensuring regular updates
- Support of external projects which will benefit the PCN
- Production of project reports and end analysis reports
- Bid writing for external funding
- Ensuring all projects align all members of the PCN to same systems/methodology for these projects
Communication
The post holder should recognise the importance of effective communication within the team and will strive to:
Communicate effectively with all colleagues and network practice staff
Communicate effectively with patients and carers
Recognise peoples needs for alternative methods of communication and respond accordingly
Be comfortable and competent at networking at all levels
Apply professional standards
Support the PCN communications, synchronising and providing a consistent messaging both internally and externally
Continue to maintain and further develop a PCN wide social media communication in liaison with the PCN IT lead and Practice Managers
In liaison with the PCN IT lead seek alignment of digital options for service delivery across the PCN
Provide company secretarial support to Limited entity once formed
Ensure the Articles of Association are updated in line with the Coastal PCN Network Agreement
Record minutes of meetings in line with the Articles of Association
Produce any returns in relation to the Limited Entity to Companies House.
Liaise with solicitors and other professional bodies as required
Job description
Job responsibilities
Job responsibilities
Finance
- Good financial and business acumen with sound understanding of NHS and other funding to maximise PCN (and practice) funding where possible
- Oversee the PCN monies, maximising potential and maintaining clear, auditable records.
- Review and ensure best value for money in PCN expenditure
- Oversee the timely submissions of all financial claims submitting claims on behalf of the PCN and practices as appropriate
- Accurate financial forecasting & timely reporting
- Ensure tight control on budgets
- Provide oversight of the PCNs accounts
- Work with the PCN Accountants to put in place a VAT Sharing Agreement
- Ensure monies are transferred in a timely way between the PCN Lead Practice and the PCNs own account
PCN Workforce
- Conduct needs analysis for PCN employed staff in line with funding and contractual requirements, review as directed
- Funding ensure maximum obtained from variety of budgets as suits PCN needs.
- In liaison with the PCN Additional Roles Reimbursement Scheme (ARRS) Clinical Lead.
- Horizon scanning for future roles / funding /training
- Review alternative options to employment e.g. service delivery by 3rd party
- Defining job roles based on PCN needs
- Write standard PCN staff policies
- Undertake budget forecasting for the ARRS roles and complete any necessary returns as required working alongside the PCN Bookkeeper and Practice staff
- In liaison with the ARRS roles specified Clinical Leads, support regular meetings and review the service provision.
- Writing job specifications as and when required
- Overseeing the organisation of advertising/responding to queries and shortlisting
- Organising interviews and ensuring employment contracts, DBS and other checks are carried out.
- Line managing PCN staff members including overseeing work performance, undertaking appraisals and supporting team members with training/CPD/progression
- Ensure all ARRs roles are enrolled in, and following, the compulsory training and development pathways, ensuring supervision arrangements are in place
- Enact TUPE arrangements in liaison with the PCN Accountants and Bookkeeper as well as other external support, as required.
- Liaise with PCN Accountants and Bookkeeper to ensure NHS Pensions are available for staff transferred to Limited entity.
Clinical Director/General PCN Support
- Provide support to update and continually review the PCN Network Agreement
- Attend wider strategic meetings such as Clinical Director and Integrated Care Area meetings
- Provide strategic and operational overview for the PCN
- Create PCN agendas for meetings, oversee the production of minutes and ensure actions fulfilled
- Support setting of strategic goals for the PCN and developing action plans
- Analyse all PCN contracts ensuring the PCN is ready to deliver within timeframes specified, matching options to contract delivery, utilising 3rd parties to create best fit for PCN
- Provide briefings/synopsis for PCN members
- Provide financial analysis for PCN of effect of doing/not doing
- Provide patient safety and wellbeing analysis for PCN of doing/not doing
- Undertake regular reviews of resources to ensure matched to contractual requirements in liaison with PCN Clinical Leads for the DES Contract Service Requirements and the Investment & Impact Fund.
- Review and provide briefing on alternative options or other contractual avenues for delivery
- Align shared service delivery across PCN eg Care Homes
- Review options for aligning services and submit proposals eg visiting service, diabetes, respiratory
- Working with PCN to develop plans for delivery to match/exceed expected outcomes
- Responsible for managing external contracts with non NHS third parties (eg social prescribing), ensuring KPIs and outcomes match to contractual requirement
- Extended Access support the PCN in delivering an effective extended access programme
- Review all data sharing agreements to support compliance with GDPR etc, provide advice and guidance to the PCN.
- Utilise skills in horizon scanning, networking, review of wider UK PCN working to develop best practice and service delivery ahead of contractual requirements
- Provide support to Practice Managers in relation to PCN delivery requirements through regular meetings.
Project Management
- Ability for strong management of projects on behalf of the PCN
- Ensuring projects brought in on time and on (under) budget
- Ensuring regular updates
- Support of external projects which will benefit the PCN
- Production of project reports and end analysis reports
- Bid writing for external funding
- Ensuring all projects align all members of the PCN to same systems/methodology for these projects
Communication
The post holder should recognise the importance of effective communication within the team and will strive to:
Communicate effectively with all colleagues and network practice staff
Communicate effectively with patients and carers
Recognise peoples needs for alternative methods of communication and respond accordingly
Be comfortable and competent at networking at all levels
Apply professional standards
Support the PCN communications, synchronising and providing a consistent messaging both internally and externally
Continue to maintain and further develop a PCN wide social media communication in liaison with the PCN IT lead and Practice Managers
In liaison with the PCN IT lead seek alignment of digital options for service delivery across the PCN
Provide company secretarial support to Limited entity once formed
Ensure the Articles of Association are updated in line with the Coastal PCN Network Agreement
Record minutes of meetings in line with the Articles of Association
Produce any returns in relation to the Limited Entity to Companies House.
Liaise with solicitors and other professional bodies as required
Person Specification
Experience
Essential
- Significant experience of working within Primary Care
Desirable
- Experience/knowledge of Integrated Care systems
Qualifications
Essential
- Qulifications/Experience relevant to Senior Leadership/Management
Person Specification
Experience
Essential
- Significant experience of working within Primary Care
Desirable
- Experience/knowledge of Integrated Care systems
Qualifications
Essential
- Qulifications/Experience relevant to Senior Leadership/Management
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.