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Document Management Administrator

Wyre Forest Health Partnership

Information:

This job is now closed

Job summary

The main responsibilities of the post-holder will be to file clinical letters received in Docman, read code relevant information from patients clinical records into the partnership computer system and action documents, working strictly in accordance with the partnership document management protocol. This role will include working at or for all five surgeries.

Main duties of the job

The role includes:

  • Filing clinical letters into the patients electronic record
  • Read coding patients records, following receipt of hospital letters
  • Notification of relevant staff and organisations, following receipt of information from external organisations.
  • Actioning requests within documentation relating to our patients care
  • Understanding the patient record system, recall, coding and reporting requirements for QOF
  • Understanding the impact of clinical and non-clinical data input
  • Ensuring organisational and individual KPIs are met
  • Duties commiserate with level of responsibility and aim of role.
  • Auditing and reporting where required

About us

Wyre Forest Health Partnership: One successful and ambitious health partnership working at scale together to provide high quality innovative patient care, delivered by a valued and respected team...

WFHP has been operating since December 2014 as a single Partnership, operating out of 5 surgeries, 3 are purpose built. We operate at scale and are at the forefront of primary care delivery in how we organise ourselves, having management and leverage for a large number of primary care employees (c250 people & c50 GPs). We also look after c 72 000 patients. We have a very strong quality improvement ethic, and are always looking to improve.

WFHP is working towards the NHS goals to reach net zero greenhouse gas emissions as soon as possible. We actively encourage new staff to take an interest in this and build sustainable practice into their roles.

Date posted

05 September 2023

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

A3309-23-0021

Job locations

Bewdley Medical Centre

Dog Lane

Bewdley

Worcestershire

DY12 2EF


Job description

Job responsibilities

The main responsibilities of the post-holder will be to file clinical letters received in Docman, read code relevant information from patients clinical records into the partnership computer system and action documents, working strictly in accordance with the partnership document management protocol. This role will include working at or for all five surgeries.

Job description

Job responsibilities

The main responsibilities of the post-holder will be to file clinical letters received in Docman, read code relevant information from patients clinical records into the partnership computer system and action documents, working strictly in accordance with the partnership document management protocol. This role will include working at or for all five surgeries.

Person Specification

Experience

Essential

  • Computing Skills (Microsoft Office/Excel).
  • Literate & able to perform numerical calculations.
  • Knowledge of medical terminology.

Desirable

  • Good Knowledge of read coding and QOF.
  • Experience of working within Primary Care or a GP Surgery.

Personal Attributes

Essential

  • Excellent communication skills.
  • Able to work as a team player and work independently.
  • IT skills.
  • Highly motivated .
  • Flexibility.
  • Enthusiasm.
  • Ability to work across boundaries.

Qualifications

Essential

  • Maths and English at GCSE level (or equivalent).

Desirable

  • AMSPAR Level 2/3 in medical terminology.
Person Specification

Experience

Essential

  • Computing Skills (Microsoft Office/Excel).
  • Literate & able to perform numerical calculations.
  • Knowledge of medical terminology.

Desirable

  • Good Knowledge of read coding and QOF.
  • Experience of working within Primary Care or a GP Surgery.

Personal Attributes

Essential

  • Excellent communication skills.
  • Able to work as a team player and work independently.
  • IT skills.
  • Highly motivated .
  • Flexibility.
  • Enthusiasm.
  • Ability to work across boundaries.

Qualifications

Essential

  • Maths and English at GCSE level (or equivalent).

Desirable

  • AMSPAR Level 2/3 in medical terminology.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Wyre Forest Health Partnership

Address

Bewdley Medical Centre

Dog Lane

Bewdley

Worcestershire

DY12 2EF


Employer's website

https://www.wyreforesthealthpartnership.co.uk/ (Opens in a new tab)

Employer details

Employer name

Wyre Forest Health Partnership

Address

Bewdley Medical Centre

Dog Lane

Bewdley

Worcestershire

DY12 2EF


Employer's website

https://www.wyreforesthealthpartnership.co.uk/ (Opens in a new tab)

For questions about the job, contact:

Document Management Team Manager

Grant Moreton

grant.moreton@nhs.net

01299402157

Date posted

05 September 2023

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

A3309-23-0021

Job locations

Bewdley Medical Centre

Dog Lane

Bewdley

Worcestershire

DY12 2EF


Supporting documents

Privacy notice

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