Job summary
An exciting opportunity has arisen to within the Nursing team. We are seeking a highly motivated Nurse Team Administrator to join our team. Working alongside the Nurse management team, you will play a crucial role in providing comprehensive administrative support to the nursing team ensuring the smooth and efficient running of daily operations. Key responsibilities will include managing administrative processes, infection control, stock management and maintaining electronic records
Candidates please note the interviews for this role will be held on 11 December 2025.
Main duties of the job
The Nurse Team Administrator will provide comprehensive administrative support to the Nursing team, ensuring the smooth and efficient running of daily operations. The role is administrative based and does not typically involve direct patient care. They will work under the indirect supervision of the nurse management, undertaking tasks and duties as delegated, following policy and procedures.
The purpose of the role is:
- To assist the Head of Nursing and Nurse Management team in providing a comprehensive nursing service to Haxby Group patients
- To work flexibly to support nurse team and practice administration across all sites
- To facilitate effective communication between patients, staff and associated agencies
About us
Haxby Group is a high-quality, community-based healthcare organisation, with general practice at its heart. We deliver exceptional care from across York, Scarborough, and Hull, serving more than 95,000 patients. Haxby Group has been rated outstanding by the Care Quality Commission (CQC) in York and Hull. and good in Scarborough.
We are dedicated to improving the health of the communities we serve and have an innovative approach to ensuring we provide outstanding care. We are actively involved in research projects with the aim of improving patient care, and our digital-first ethos has contributed to reducing waiting times for access to services.
Our large and diverse team of Doctors, Nurses and Advanced Practitioners have decades of expertise, providing a range of care in a safe, friendly environment, with support from highly experienced Health Care Assistants, Clinical Pharmacists, and other non-GP clinicians. Supporting the patients and our clinical team are the large front of house and back-office teams ranging from Patient Services, Care Navigators, Clinical Administration Support and more.
Job description
Job responsibilities
The duties and responsibilities to be undertaken may include any or all the items in the following list which is not exhaustive. Duties may be varied from time to time dependent on current and evolving practice workload and staffing levels:
The post holder will support the Nurse team in a variety of administrative tasks, freeing the team members to focus on clinical care delivery including:
- Monitoring and ordering of clinical and non-clinical supplies, ensuring stock levels are maintained
- Monitoring and ordering of vaccines and other drug stock
- Infection control monitoring and audits
- Monitoring and risk assessment for Health and Safety
- Oversee the annual calibration of all clinical equipment
- Maintain clinical equipment for new items and repairs.
- Planning induction and training programmes for new team members and students.
- Assistance with clinical paperwork as directed e.g. PGDs and vasectomy service (York Only)
- Assist the Nurse Management team in the setting up of meetings, collating information required, taking notes and follow-up
- Assist the Nurse Management team in maintaining and updating electronic records to include competencies, training records and registration records.
- Assist the Nurse Management team in organising staff reviews and training.
- Utilise and develop the electronic Nurse Team folder.
- Undertake photocopying and produce laminated notices as directed by the Nurse Management team.
- Assist with health promotion and other campaigns e.g. Flu campaign
- Order health promotion materials and assist with making up health promotion packs
- Assist with Nurse Team involvement in support for patients
- Deal with telephone enquiries, greeting visitors and mail
- Give accurate and appropriate information to patients, staff and other agencies within own competence
- Assist the patient and other clinicians in the delivery of care in urgent or emergency situations
- Act as chaperone and assist patients if required
- Physically assist in the transfer and movement of materials and equipment
- Maintain accurate and complete records and other documentation in accordance with Practice protocol
- Be aware of child protection issues and guidelines
- Assist with the training of other staff members and also with the education of doctors and nurses in training
- Apply policies, standards and guidance
- Undertake additional tasks as required within your general role as an Administrator
Job description
Job responsibilities
The duties and responsibilities to be undertaken may include any or all the items in the following list which is not exhaustive. Duties may be varied from time to time dependent on current and evolving practice workload and staffing levels:
The post holder will support the Nurse team in a variety of administrative tasks, freeing the team members to focus on clinical care delivery including:
- Monitoring and ordering of clinical and non-clinical supplies, ensuring stock levels are maintained
- Monitoring and ordering of vaccines and other drug stock
- Infection control monitoring and audits
- Monitoring and risk assessment for Health and Safety
- Oversee the annual calibration of all clinical equipment
- Maintain clinical equipment for new items and repairs.
- Planning induction and training programmes for new team members and students.
- Assistance with clinical paperwork as directed e.g. PGDs and vasectomy service (York Only)
- Assist the Nurse Management team in the setting up of meetings, collating information required, taking notes and follow-up
- Assist the Nurse Management team in maintaining and updating electronic records to include competencies, training records and registration records.
- Assist the Nurse Management team in organising staff reviews and training.
- Utilise and develop the electronic Nurse Team folder.
- Undertake photocopying and produce laminated notices as directed by the Nurse Management team.
- Assist with health promotion and other campaigns e.g. Flu campaign
- Order health promotion materials and assist with making up health promotion packs
- Assist with Nurse Team involvement in support for patients
- Deal with telephone enquiries, greeting visitors and mail
- Give accurate and appropriate information to patients, staff and other agencies within own competence
- Assist the patient and other clinicians in the delivery of care in urgent or emergency situations
- Act as chaperone and assist patients if required
- Physically assist in the transfer and movement of materials and equipment
- Maintain accurate and complete records and other documentation in accordance with Practice protocol
- Be aware of child protection issues and guidelines
- Assist with the training of other staff members and also with the education of doctors and nurses in training
- Apply policies, standards and guidance
- Undertake additional tasks as required within your general role as an Administrator
Person Specification
Competencies/Qualities/Attributes
Essential
- An interest in Primary Care.
- Good communication (written and verbal).
- Work well under pressure.
- Able to work as a team member.
- Able to work unsupervised.
- Able to use own initiative.
- Be self-motivated.
- Hard working and willing.
- Flexible and adaptable.
- Enthusiastic.
Knowledge/Qualifications/Skills
Essential
- Good customer service skills.
- Good administrative and organisational skills.
- IT literate with good keyboard skills.
- Telephone skills.
- Understand and observe strict confidentiality.
Physical Requirements
Essential
- Able to undertake the requirements of the post.
Desirable
- Reliable.
- Flexible.
- Excellent attendance record.
Other
Essential
- Able to work at the desired times.
- Flexibility of hours for cover.
- Good sickness record.
Desirable
- Non-smoker.
- Car driver/clean licence.
Person Specification
Competencies/Qualities/Attributes
Essential
- An interest in Primary Care.
- Good communication (written and verbal).
- Work well under pressure.
- Able to work as a team member.
- Able to work unsupervised.
- Able to use own initiative.
- Be self-motivated.
- Hard working and willing.
- Flexible and adaptable.
- Enthusiastic.
Knowledge/Qualifications/Skills
Essential
- Good customer service skills.
- Good administrative and organisational skills.
- IT literate with good keyboard skills.
- Telephone skills.
- Understand and observe strict confidentiality.
Physical Requirements
Essential
- Able to undertake the requirements of the post.
Desirable
- Reliable.
- Flexible.
- Excellent attendance record.
Other
Essential
- Able to work at the desired times.
- Flexibility of hours for cover.
- Good sickness record.
Desirable
- Non-smoker.
- Car driver/clean licence.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
