Ultrasound/Admin Clerk

White Cliffs Medical Centre

This job is now closed

Job summary

The primary role is in administration of the non-obstetric ultrasound service AQP in line with AQP contract and agreed practice protocols, whilst also providing administrative support and services to all members of the practice team. There will be a three day USS/two day admin split.

Main duties of the job

USS role:

Receive, monitor and record incoming referrals to the service via email or telephone
Prepare daily triage sheet and send to sonographer to action
Book appointments by letter/telephone and advise preparation detail
Process result reports following clinics and disseminate as appropriate
Enter data following all clinics into appropriate spreadsheet for billing
Answer dedicated service telephone, dealing with all queries
Regularly liaise with sonographers to ensure service requirements are being met i.e. images are downloaded, cleaning folders and audits are completed
Liaise with sites to ensure monthly room allocations are booked
Prepare monthly rotas
End of month invoicing and reporting to CCG
Check/authorise sonographer and room rental invoices
Stock control of service consumables
Undertake any other additional duties appropriate to the post as requested by the management team or the partners

Admin role:

You will be responsible for undertaking a wide range of administrative duties and the provision of general support to the multidisciplinary team.

About us

White Cliffs Medical Centre is based in a purpose built building just a short distance from Dover town centre and consists of two partners, four nurses, a nursing associate and two HCAs.

We also have a branch surgery in Shepherdswell, which is a dispensing practice.

We are a busy practice with a hardworking, dedicated and supportive team of reception/admin/dispensary staff, as well as our clinical team. We work closely with our Primary Care Network to deliver high standards of care to our patient population of around 9,700.

We have been rated good by the CQC.

Date posted

06 February 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time

Reference number

A3143-25-0000

Job locations

143 Folkestone Road

Dover

Kent

CT17 9SG

Job description

Job responsibilities

Receive, monitor and record incoming referrals to the service via email or telephone
Prepare daily triage sheet and send to sonographer to action
Book appointments by letter/telephone and advise preparation detail
Process result reports following clinics and disseminate as appropriate
Enter data following all clinics into appropriate spreadsheet for billing
Answer dedicated service telephone, dealing with all queries
Regularly liaise with sonographers to ensure service requirements are being met i.e. images are downloaded, cleaning folders and audits are completed
Liaise with sites to ensure monthly room allocations are booked
Prepare monthly rotas
End of month invoicing and reporting to CCG
Check/authorise sonographer and room rental invoices
Stock control of service consumables
Occasional reception/admin cover
Undertake any other additional duties appropriate to the post as requested by the management team or the partners

Job description

Job responsibilities

Receive, monitor and record incoming referrals to the service via email or telephone
Prepare daily triage sheet and send to sonographer to action
Book appointments by letter/telephone and advise preparation detail
Process result reports following clinics and disseminate as appropriate
Enter data following all clinics into appropriate spreadsheet for billing
Answer dedicated service telephone, dealing with all queries
Regularly liaise with sonographers to ensure service requirements are being met i.e. images are downloaded, cleaning folders and audits are completed
Liaise with sites to ensure monthly room allocations are booked
Prepare monthly rotas
End of month invoicing and reporting to CCG
Check/authorise sonographer and room rental invoices
Stock control of service consumables
Occasional reception/admin cover
Undertake any other additional duties appropriate to the post as requested by the management team or the partners

Person Specification

Qualifications

Essential

Educated to GCSE level or equivalent

Desirable

GCSE Mathematics & English (C or above)
AMSPAR Receptionists Qualification
NVQ Level 2 in Health and Social Care

Experience

Essential

Experience of working with the general public

Desirable

Experience of administrative / receptionist duties
Experience of working in a health care setting

Person Specification

Qualifications

Essential

Educated to GCSE level or equivalent

Desirable

GCSE Mathematics & English (C or above)
AMSPAR Receptionists Qualification
NVQ Level 2 in Health and Social Care

Experience

Essential

Experience of working with the general public

Desirable

Experience of administrative / receptionist duties
Experience of working in a health care setting

Employer details

Employer name

White Cliffs Medical Centre

Address

143 Folkestone Road

Dover

Kent

CT17 9SG

Employer's website

https://www.whitecliffsmedicalcentre.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

White Cliffs Medical Centre

Address

143 Folkestone Road

Dover

Kent

CT17 9SG

Employer's website

https://www.whitecliffsmedicalcentre.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Practice Manager

Tina Byrne

tina.byrne@nhs.net

01304201705

Date posted

06 February 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time

Reference number

A3143-25-0000

Job locations

143 Folkestone Road

Dover

Kent

CT17 9SG

Supporting documents

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