Job summary
We are looking for a warm, organised, and enthusiastic Medical Receptionist to join our busy and welcoming practice.
This is a fantastic opportunity for someone who enjoys working with people and thrives in a fast-paced environment. As the first point of contact for our patients, youll play a key role in creating a positive and professional experience, both over the phone and face to face.
Ideally, youll have some previous reception experience and feel confident juggling multiple tasks while remaining calm and approachable. Youll be supported by a friendly team and given the opportunity to develop your skills within a professional healthcare setting.
Were looking for someone who is:
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Motivated and hard-working
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Friendly, approachable, and patient-focused
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Professional and reliable
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Flexible and able to multi-task
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A strong communicator with a positive attitude
If you enjoy helping others and want to be part of a supportive and dynamic team, wed love to hear from you.
Main duties of the job
Welcome patients in person and over the phone, providing a warm, professional and reassuring first point of contact.
Efficiently assist and direct patients to the appropriate healthcare professional or service, ensuring their needs are handled smoothly and courteously.
Manage patient enquiries confidently and effectively, always delivering a high standard of customer care.
Support the wider practice team with general administrative assistance as required.
Promote a positive, friendly and professional image of the practice to patients and visitors at all times, whether face to face or over the telephone.
About us
We are a large, welcoming teaching GP practice caring for over 14,000 patients, supported by a dedicated and enthusiastic multi-disciplinary team. Our practice prides itself on delivering high-quality patient care in a friendly, supportive and professional environment where every team member plays an important role.
We are seeking a motivated and proactive Medical Receptionist with strong interpersonal, administrative and IT skills to join our team. Youll be working alongside experienced colleagues who are committed to supporting your development and success within the role.
Working hours:
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Monday: 08:00 18:30
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Tuesday: 14:00 18:30
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Wednesday: 08:00 14:00
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Friday: 14:00 18:30
Previous experience in a similar role is desirable; however we welcome applications from candidates with transferable skills as full training will be provided.
To help us understand your suitability for the role, please ensure your application is fully completed and includes as much relevant information as possible.
Job description
Job responsibilities
Main duties of the job
We are looking for a friendly, organised and proactive Medical Receptionist to join our busy and supportive medical practice. This is a key front-of-house role where you will help create a welcoming experience for patients while supporting the smooth day-to-day running of the practice.
Key ResponsibilitiesWelcome and assist patients and visitors, providing a warm and professional first point of contact
Answer incoming telephone calls, documenting and directing them appropriately
Book, amend and cancel patient appointments in line with practice procedures to ensure maximum efficiency
Be available to work 45 days per week, with flexibility across varying shift patterns
Respond to patient enquiries, liaising with GPs, nurses and other healthcare professionals as needed
Ensure all tasks assigned by GPs and administrative staff are completed accurately and in a timely manner
Maintain clean, tidy and well-stocked reception, waiting areas, and clinical rooms
Process home visit requests and accurately update patient records on the clinical system
Use the practices online booking and triage system (AccuRx), including:
Booking patients as advised by the Duty Doctor
Supporting patients with online triage queries
Submitting requests on behalf of patients where required
Monitoring and completing triage requests promptly
Administrative DutiesSupport all reception and administrative tasks as directed by the practice team
Maintain a strong understanding of practice procedures, policies and protocols
Ensure all daily tasks are completed and systems are kept up to date
Monitor the AccuRx triage system throughout the day
Clear and restock rooms after surgeries
Complete mandatory training and ensure compliance with GDPR, practice policies and safety procedures
About YouFriendly, approachable and professional with strong communication skills
Highly organised with the ability to multitask in a fast-paced environment
Confident using computer systems and willing to learn new software
Committed to patient confidentiality and high standards of care
A flexible and reliable team player
This role offers the opportunity to be part of a dedicated healthcare team making a real difference to patients every day.
Job description
Job responsibilities
Main duties of the job
We are looking for a friendly, organised and proactive Medical Receptionist to join our busy and supportive medical practice. This is a key front-of-house role where you will help create a welcoming experience for patients while supporting the smooth day-to-day running of the practice.
Key ResponsibilitiesWelcome and assist patients and visitors, providing a warm and professional first point of contact
Answer incoming telephone calls, documenting and directing them appropriately
Book, amend and cancel patient appointments in line with practice procedures to ensure maximum efficiency
Be available to work 45 days per week, with flexibility across varying shift patterns
Respond to patient enquiries, liaising with GPs, nurses and other healthcare professionals as needed
Ensure all tasks assigned by GPs and administrative staff are completed accurately and in a timely manner
Maintain clean, tidy and well-stocked reception, waiting areas, and clinical rooms
Process home visit requests and accurately update patient records on the clinical system
Use the practices online booking and triage system (AccuRx), including:
Booking patients as advised by the Duty Doctor
Supporting patients with online triage queries
Submitting requests on behalf of patients where required
Monitoring and completing triage requests promptly
Administrative DutiesSupport all reception and administrative tasks as directed by the practice team
Maintain a strong understanding of practice procedures, policies and protocols
Ensure all daily tasks are completed and systems are kept up to date
Monitor the AccuRx triage system throughout the day
Clear and restock rooms after surgeries
Complete mandatory training and ensure compliance with GDPR, practice policies and safety procedures
About YouFriendly, approachable and professional with strong communication skills
Highly organised with the ability to multitask in a fast-paced environment
Confident using computer systems and willing to learn new software
Committed to patient confidentiality and high standards of care
A flexible and reliable team player
This role offers the opportunity to be part of a dedicated healthcare team making a real difference to patients every day.
Person Specification
Experience
Essential
- GCSEs (or equivalent) in English and Maths (Grades AC / 94)
- Proven experience in customer service or a front-of-house/reception role, ideally within a busy environment
- Strong IT skills with confidence using computer systems and learning new software
- A professional and confident telephone manner with the ability to communicate clearly and courteously
- Excellent written and verbal communication skills with a friendly and approachable style
- Flexible and reliable with the ability to work additional hours when required
- Effective time management and organisational skills, able to prioritise tasks in a fast-paced setting
Desirable
- Previous experience working in an NHS or primary care setting
- Knowledge of NHS systems, policies and procedures
- Experience using clinical IT systems and online consultation or triage platforms (e.g. AccuRx, EMIS or similar)
- An understanding of confidentiality, data protection and information governance within a healthcare environment
- Ability to work effectively under pressure and manage competing demands
- Experience of working collaboratively as part of a multidisciplinary team
- A flexible and adaptable approach to work, with a willingness to undertake training and development
Person Specification
Experience
Essential
- GCSEs (or equivalent) in English and Maths (Grades AC / 94)
- Proven experience in customer service or a front-of-house/reception role, ideally within a busy environment
- Strong IT skills with confidence using computer systems and learning new software
- A professional and confident telephone manner with the ability to communicate clearly and courteously
- Excellent written and verbal communication skills with a friendly and approachable style
- Flexible and reliable with the ability to work additional hours when required
- Effective time management and organisational skills, able to prioritise tasks in a fast-paced setting
Desirable
- Previous experience working in an NHS or primary care setting
- Knowledge of NHS systems, policies and procedures
- Experience using clinical IT systems and online consultation or triage platforms (e.g. AccuRx, EMIS or similar)
- An understanding of confidentiality, data protection and information governance within a healthcare environment
- Ability to work effectively under pressure and manage competing demands
- Experience of working collaboratively as part of a multidisciplinary team
- A flexible and adaptable approach to work, with a willingness to undertake training and development
