Job responsibilities
Job description
Wylcwm Street Surgery
Job Tile Practice
Manager
Responsible to Practice Partnership
Staff
Management All administrative staff, nursing staff
CORE TASKS AND FUNCTIONS: The following
job description is intended to provide a broad outline of the main
responsibilities of the post, it is not
exhaustive, and the post-holder will need to be flexible in developing the
role.
The post-holder has overall responsibility for the day-to-day
running of the surgery.
Premises and equipment
Utility contracts.
Building
Insurance and public liability.
Service
and maintenance contracts.
Calibration
and PAT testing of equipment.
Ensure
the practice complies to Health and Safety regulations.
Ensure
the practice complies to infection control regulations.
Responsible
for keeping the Business continuity plan updated, disseminated to all staff,
and is reviewed and tested on a regular basis.
Knowledge
of how to prepare a Business case to the HB for approval.
Knowledge
of how to prepare an Improvement grant to the HB for approval.
General
building maintenance.
Financial
management
Competent
with Sage accounting system.
Preparing
cashflow forecasts.
Enhanced
Service claims.
Prescribing
board claims.
Partnership
premium claims.
Current
additional claims available from the HB. (i.e. Additional Capacity)
Understanding
GMS contract changes and financial implications. To include timely reporting on
WNWRS and PCIP. Completion of the IGTK and CGTK.
Payroll.
Liaise
with the Bank Manager.
Liaise
with the Accountants.
Partnership
issues, planning and service development
Coordinate
agenda for partnership meetings and practice team meetings and ensure
implementation of actions arising.
Liaise
with the duly appointed practice Solicitor to review and or update partnership
agreement.
Promote
the needs of the partnership whilst recognising and respecting the views and
wishes of the individual partners.
Lead
on partnership changes including retirement, new appointments, legal and
financial.
Develop,
maintain, promote, and review new and existing services.
Be
pro-active in identifying new opportunities, assess viability and prepare
business plans for discussion.
Support
GP collaborative developments and initiatives.
GP
partners rota, holidays, and locums. (WPL inclusion DBS)
Practice Locum insurance cover.
Human
resources
Identify
staff recruitment needs, prepare adverts, short list applicants, and arrange
interviews.
Identify
staff training needs, ensure induction of all new staff members, organise
on-line, in- house or external training.
Keep up
to date with employment legislation and ensure that all practice policies and
paperwork (including contracts of employment) comply with statutory
requirements.
Manage
practice discipline and grievance procedures for all staff.
Develop
and implement staff appraisals.
Ensure
all clinical staff are registered with the appropriate professional body and
have the necessary indemnity in place. Also, a current DBS check.
Ensure
all non-clinical staff complete the necessary induction training to include
Care navigation for patient facing staff.
Governance
(system, processes risk and services)
Ensure
there is a robust clinical governance structure in place.
Monitor
and report against GMS contract requirements and attainment is maximised.
Ensure
clinical audits and undertaken and their findings are disseminated, and actions
are taken from the audit findings.
Ensure
all relevant policies, procedures, standards, and guidance are maintained,
disseminated and available to all staff.
Develop,
implement, and maintain an effect risk management system.
Record
SEAs and ensure lessons are identified, learned, and disseminated.
Follow
the complaints policy procedure.
Information
governance, management, and technology
The
practice manage will have exceptional IT skills and be confident in using them
to their full potential.
Make
recommendations for additional hardware and software to meet new business
needs.
Research
and maintain new IT developments. (i.e. Third party software NHS app, iplato
txt messages etc)
Responsible
for information governance, including ensuring that good information governance
principles are in place and understood throughout the practice, and responsible
for updating the Freedom of Information, GDPR and legal compliance aspects of
information governance.
Liaise
with appropriate NHS bodies regarding systems procurement, IT funding and
national IT development programmes.
Support
the development and maintenance of the practice website and Facebook page.
Communication
The
post-holder will recognise the importance of effective communication within the
team. Ensure all staff and partners are kept informed of all policy changes.
Recognise
peoples needs for alternative methods of communication and respond
accordingly.
Disclosure and Barring Service (DBS/CRB) Check
This post is subject to the Rehabilitation of Offenders Act
(Exceptions Order) 1975 and a satisfactory check at enhanced level is required
for the role.
Duration
of the post
Permanent,
subject to a six-month probationary period, with a mid-stage review at three
months. To protect the interests of the practice, the Partnership reserves the
right to terminate employment during the probationary period at one weeks
notice.