Job summary
The Devonshire Lodge Practice has a fantastic opportunity for a medical secretary to join their team on a part-time or full-time with hour range from 30 hours to 37.5 hours.
f you are an experienced medical secretary looking for a new and exciting challenge, then we would love to hear from you.
Main duties of the job
Duties
can include, but are not limited to, the processing of information (electronic
and hard copy) in a timely manner, liaising with multidisciplinary team members
and external agencies such as secondary care and community service providers in
accordance with current policies, including the use of the electronic referral
service (ERS). Dealing with Medical Reports. Managing invite for chronic
disease patients for their review.
About us
We are a two partners GMS (General Medical Services)
GP training practice with extensive experience in delivering patient centric,
people focused care to its patient population which is described as
multicultural families, elderly and professionals; and is in the least deprived
decile.
Our patients population is 8500
Job description
Job responsibilities
- To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team
- Processing referrals using the electronic referral system (ERS) and letters as requested
- Taking meeting minutes and sharing with relevant team.
- Typing letters, reports and associated documentation as required
- Managing all enquires in an effective manner and Managing all administrative queries as necessary
- Actioning all incoming email
- Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently
- Maintaining an accurate referrals database
- Accountable for inviting chronic disease patients for their reviews.
- Scanning of patient related documentation and attaching scanned documents to patients healthcare records
- Inputting data into the patients healthcare records as necessary
- Carrying out system searches as requested
- Processing requests for information i.e., SAR, insurance/solicitors letters and DVLA forms
- The post holder will take instruction on a day to day basis from the Practice manager. However, the post-holder is expected to be self-directed and self-motivated using their own initiative and requiring minimum input from the Practice Manager. The Post-holders work is formally reviewed by annual appraisal
- Maintaining a clean, tidy, effective working area at all times
- Supporting all clinical staff with general administrative tasks as requested
- The post-holder must be proactive in forward planning, identifying and implementing improvements within and beyond their key result areas, anticipating and communicating future internal and external requirements.
Job description
Job responsibilities
- To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team
- Processing referrals using the electronic referral system (ERS) and letters as requested
- Taking meeting minutes and sharing with relevant team.
- Typing letters, reports and associated documentation as required
- Managing all enquires in an effective manner and Managing all administrative queries as necessary
- Actioning all incoming email
- Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently
- Maintaining an accurate referrals database
- Accountable for inviting chronic disease patients for their reviews.
- Scanning of patient related documentation and attaching scanned documents to patients healthcare records
- Inputting data into the patients healthcare records as necessary
- Carrying out system searches as requested
- Processing requests for information i.e., SAR, insurance/solicitors letters and DVLA forms
- The post holder will take instruction on a day to day basis from the Practice manager. However, the post-holder is expected to be self-directed and self-motivated using their own initiative and requiring minimum input from the Practice Manager. The Post-holders work is formally reviewed by annual appraisal
- Maintaining a clean, tidy, effective working area at all times
- Supporting all clinical staff with general administrative tasks as requested
- The post-holder must be proactive in forward planning, identifying and implementing improvements within and beyond their key result areas, anticipating and communicating future internal and external requirements.
Person Specification
Qualifications
Essential
Desirable
- . GCSE grade A to C in English and Maths
- . Qualified to NVQ level 2 in Health and Social Care
Experience
Essential
- . Must have 3 year experience working within General Practice
- . Must have working experience with EMIS clinical system.
- . Knowledge of Data Protection and Caldicott Principles and understanding the requirement to maintain confidentiality Ability to use discretion and maintain confidentiality
- . Knowledge of computer packages: Word, Excel, Outlook and PowerPoint.
- . Experience with full secretarial service including efficient audio-typing, copy-typing and word processing, as required. This includes the typing of letters, reports, patient referrals, meeting minutes, memorandums, etc., in an accurate and quality manner
Desirable
- Experience working as a Medical Secretary
Person Specification
Qualifications
Essential
Desirable
- . GCSE grade A to C in English and Maths
- . Qualified to NVQ level 2 in Health and Social Care
Experience
Essential
- . Must have 3 year experience working within General Practice
- . Must have working experience with EMIS clinical system.
- . Knowledge of Data Protection and Caldicott Principles and understanding the requirement to maintain confidentiality Ability to use discretion and maintain confidentiality
- . Knowledge of computer packages: Word, Excel, Outlook and PowerPoint.
- . Experience with full secretarial service including efficient audio-typing, copy-typing and word processing, as required. This includes the typing of letters, reports, patient referrals, meeting minutes, memorandums, etc., in an accurate and quality manner
Desirable
- Experience working as a Medical Secretary
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.