The Middlewood Partnership

Facilities Manager and H&S Lead

This job is now closed

Job summary

This is an exciting opportunity to help us create and maintain a well-functioning, secure and safe work environment. We own four buildings from which we deliver general practice services, and the successful senior manager will be responsible for coordinating and managing all maintenance, redevelopment (where required) and health and safety functions of these buildings. Ideally the successful candidate will have a knowledge of general practice and will support the Managing Director with the leasing arrangements with two external providers.

Main duties of the job

The post-holder will:

Be an autonomous manager reporting directly to the Managing Director.

Oversee any day-to-day operational building issues experienced across all four buildings and be the first point of contact for any building or health and safety enquiries.

Be part of the organisations senior management team, contributing and providing assurance

Oversee all estates and facilities activity across all four practice bases, making sure that health and safety standards are met and arranging for repairs when needed.

About us

We are a group of caring, passionate, innovative and forward-thinking GPs who have built a sustainable GP Partnership and Primary care Network (PCN) as the foundation of an integrated care community providing care to 34,500 patients from four practice buildings in three villages. We believe we provide high-quality general practice services (both core and enhanced) and are looking to ensure we provide a sustainable, resilient and efficient model of general practice for the 21st century. We are an aligned PCN/Practice which means we are well placed to maximize on both current and future PCN development opportunities, aligning with national policy. In addition, we have very close links and a well-established partnership with our care community which has translated into joint working for many of vulnerable patients. We have recently become a Complete Care Community, pioneering our approach at a national level.

Date posted

25 October 2023

Pay scheme

Other

Salary

Depending on experience Indicative of a Band 7 position, dependent on experience

Contract

Permanent

Working pattern

Full-time

Reference number

A3049-23-0022

Job locations

Priorslegh Medical Centre

Park Lane

Poynton

Stockport

Cheshire

SK12 1GP

Bollington Medical Centre

Wellington Road

Bollington

Macclesfield

Cheshire

SK10 5JH

The Schoolhouse Surgery

2 Buxton Old Road

Disley

Stockport

Cheshire

SK12 2BB

Mcilvride Medical Practice

5 Chester Road

Poynton

Stockport

Cheshire

SK12 1EU

Job description

Job responsibilities

Please see attached job description for full details

Facilities Management and health and safety responsibilities

Perform regular inspections of all premises to identify and address any maintenance issues promptly.

Create a work plan that is proactive and long-term to ensure both property maintenance and health and safety.

Respond to maintenance requests and prioritise tasks based on urgency.

Organise and supervise contracted building maintenance and improvements works and assist in coordinating and overseeing external contractors for repairs and maintenance projects.

Support the Managing Director in project management of estates and health and safety tasks as required.

Work closely with Practice base managers to ensure coordination of all health and safety activities are recorded as per policies and protocols

Lead on all policies and protocols for facilities and health and safety.

To check devices, structures and systems (e.g. fire alarms and air-conditioners) on a regular basis and identify needs for repairs and renovations.

Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras).

Oversee the coordination of annual equipment calibration.

Arrange the annual maintenance of firefighting equipment alongside practice base managers

Regularly check rooms and furniture to identify needs for repairs or renovations.

Responsible for waste management i.e. clinical, confidential and domestic waste.

Be main point of contact for cleaning company contract and regularly auditing the work of the cleaning contractor to ensure compliance with standards of infection prevention and control.

Responsible for organising and administration of statutory and mandatory training relating to premises and health and safety

Ensure good understand of CQC requirements for health and safety and be able to implement and maintain required standards.

Ensure business continuity plan is kept up to date with premises contacts.

Working alongside our Clinical Nurse Lead, ensure all Infection, Prevention and Control systems & processes are in place and monitored.

Security Responsibilities

Liaise with the contractors to ensure the overall security arrangements for practice bases are in place including ensuring that all staff are made aware of the procedures on security and use of the alarm systems.

Ensure there is an appropriate system of key holding management and that periodic checks of site security i.e., CCTV and intruder alarms are conducted, and that appropriate progress is followed through.

Responsibility for the operational management of all buildings including out of hours contact, security, access, and weekend working. Maintaining a schedule of cover ensuring that appropriate arrangements are in place for call outs by Emergency Services and Alarm Company Control during closure periods, including nights and weekends.

Building Maintenance responsibilities

Ensure the care and repair of the premises and be point of contact for contracting staff. Monitor and review contracts and services, undertaking appropriate administrative processes for specifying contracts in accordance with established guidelines.

Monitor work undertaken by contractors and certify that work has been done satisfactorily.
Working with outside contractors where necessary, to ensure the timely and cost-effective repair and refurbishment of physical premises. This will include flooring, ceilings, decorating, signage and fixtures and fittings.
Manage and prioritise schedule of preventative maintenance requirements and have a significant input on refurbishments of existing premises in accordance with agreed priorities, timescales, and budget.
Lead for the management and investigations into urgent reactive maintenance requirements, building defects and failures, including obtaining authorisation from the Medical Director for any required corrective actions within agreed budget and timescales.

Quality Assurance responsibilities

Play an active role in Middlewood Senior Management Team meetings.

Be a member of the Infection and Prevention work group.