Programme Coordinator

Job description

Job responsibilities

Based: Mereside Medical Practices (mainly Wilburton, but as needed at Haddenham Surgery,Staploe Medical Centre and Cathedral Medical Centre)

Basis: Full time (37 hrs per week)

Salary: £31,000 - £38,000 FTE pro rata

Eligibility: You must be eligible to work in the UK

The Role

Reporting to the Clinical Research Portfolio Manager, you will provide essential coordination and administrative support to ensure the successful delivery of the PC-CRDC programme across our network of primary care sites. You will be instrumental in facilitating communication, managing programme documentation, and supporting the implementation of activities that will transform commercial research capacity in primary care across the region.

Your Responsibilities

Programme Administration and Coordination

• Coordinate meetings, workshops, and forums across the PC-CRDC network including the Operational Leadership Board, Strategic Advisory Group, and Community Advisory Forum
• Maintain comprehensive programme documentation, tracking progress against key milestones, metrics, and deliverables
• Support the implementation of the nine Activity Packages outlined in our Theory of Change
• Assist with grant management activities including budget monitoring and reporting

Network Support and Communication

• Help establish and maintain the Digital Community platform in MS Teams as the cornerstone of network collaboration
• Coordinate training programmes and capacity building initiatives across Spokes and Delivery Hubs
• Support the development and distribution of standardised resources, templates, and best practice materials
• Facilitate knowledge exchange between experienced and developing sites

Stakeholder Engagement

• Provide administrative support for Sponsor Access Forums and bilateral meetings with pharmaceutical partners
• Assist with Patient and Public Involvement and Engagement (PPIE) activities and Community Advisory Forum coordination
• Support liaison activities with NIHR, ICB partners, and other stakeholders
• Help coordinate Research Inclusion workshops and community engagement events

Data Management and Reporting

• Maintain programme databases and tracking systems
• Assist with the development of monitoring and evaluation frameworks
• Support the preparation of progress reports for NIHR and other stakeholders
• Help collect and analyse data for programme impact assessment

Quality Assurance and Compliance

• Support sites with compliance requirements including GDPR, NCVR, and regulatory frameworks
• Assist with mock site inspections and quality audits
• Help maintain Investigational Medicinal Product management processes and confidentiality agreements
• Support the development of Standard Operating Procedures

This is not meant to be an exhaustive list of duties. The need for flexibility is required and the post holder is expected to carry out any other related duties that are within the employee's skills and abilities whenever reasonably instructed.

If you are interested in this role please send a CV and covering letter to:

cpicb.mereside-recruitment@nhs.net

Closing date: 30 October 2025 Please note we reserve the right to close this vacancy early. If you have not received a response by 15 November 2025, please consider your application unsuccessful on this occasion.

Person Specification

Qualities

Essential

• You should have or be:
• A degree or equivalent experience in a relevant field (healthcare, project management, administration, or related discipline)
• Strong organisational and administrative skills with attention to detail
• Excellent written and verbal communication skills
• Experience with Microsoft Office suite, particularly Teams, Excel, including for management and analysis of numerical data including KPIs
• Ability to work collaboratively across multiple organisations and stakeholder groups
• Understanding of or willingness to learn about clinical research processes and regulations
• Strong problem-solving skills and ability to work independently
• Commitment to inclusive working practices and patient-centred approaches

Desirable

• It would be an advantage if you also:
• Have previous experience in healthcare administration or clinical research coordination
• Are familiar with NHS structures, Primary Care Networks, or Integrated Care Systems
• Have experience with project or programme coordination methodologies
• Understand GDPR, clinical research regulations, and/or pharmaceutical industry processes
• Have experience with digital platforms and learning management systems
• Hold or are willing to obtain Good Clinical Practice (GCP) certification
• Have knowledge of Patient and Public Involvement and Engagement approaches
• Are experienced in organising events, workshops, or training sessions

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Mereside Medical Group

Address

Mereside Medical

23 High Street

Wilburton

Ely

Cambridgeshire

CB6 3RB

Employer's website

https://www.meresidemedical.nhs.uk/ (Opens in a new tab)