NHS Practice Secretary

Job description

Job responsibilities

The following are the core responsibilities of the Practice Secretary. There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels:

Supporting the PM as required with projects, systems and procedures

Undertaking tasks as directed by the PM in areas of change management and continuous improvement

Providing key performance information as requested

Supporting the PM in monitoring compliance with health and safety legislation, providing leadership and direction for staff

Contributing to the development, implementation and embedding of an effective practice training programme for all staff

Provide administrative support for compliance registers, supporting the PM, ensuring DBS checks are conducted

Coordinating the practice diary, ensuring meetings are scheduled appropriately

Coordinating internal and external meeting arrangements, preparing agendas and producing minutes for meetings minutes are to be completed in a timely fashion

Supporting the PM in the marketing of the practice

Support the PM with succession planning

Take and distribute minutes for all meetings including clinical and personnel

Maintain the practice website, NHS Choices and any social media

Maintain, review and update policies/protocols as directed by the PM

In addition to the primary responsibilities, the PS may be requested to:

Act as the primary point of contact for NHS(E), Integrated Care Board (ICB) community services, suppliers and other external stakeholders in the absence of the PM

Assist with the recruitment of staff as requested by the PM

Support the PM in the reviewing and updating of practice policies and procedures

Support the PM with change initiatives

Manage asset registers as directed by the PM

Coordinate all staff absences, maintaining an effective absence register

Represent the practice locally as required

Maintain a working knowledge of ICB initiatives

Person Specification

Experience

Desirable

• Experience of working in a GP practice.

Knowledge and skills

Essential

• Good interpersonal & communication skills

Desirable

• Basic IT skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

St Johns Wood Medical Practice

Address

Brampton House

60 Grove End Road

London

NW8 9NH

Employer's website

https://stjohnswood.nhs.uk/ (Opens in a new tab)