Data Administrator

Job description

Job responsibilities

JOB DESCRIPTION DATA ADMINISTRATOR

JOB TITLE: Data Administrator

ACCOUNTABLE TO: Assistant Practice Manager

HOURS: 37 hours per week

Job Summary: To be responsible for undertaking a wide range of data inputting duties in support of the multidisciplinary team. Duties can include but are not limited to, read coding information from patients clinical records, correspondence from other care service providers and other sources on the practice clinical system, adhering to current policy and procedure.

Primary Duties/Responsibilities:

Coding data on SystmOne clinical system

Extracting the required data from clinical correspondence and inputting the data into the patients electronic healthcare record

Coding all secondary care (hospital) letters

Monitoring patient call and recall systems

Maintain effective security of data all times

Support the team in the effective use of searches, audits and recalls

Support the team in the use of the clinical system

Provide guidance in trouble shooting when requested

Configure searches and interpret data for audit purposes

Summarise patients notes when requested

Initiate data quality improvement projects

Collate the required data for reporting purposes

Ensure new patient records are received electronically and imported onto the clinical system

Process patient online applications as required

Code results and upload data as required

Secondary Duties:

Partake in audit as directed by the audit lead

Assist in the administration and coding of safeguarding documentation ensuring timescales are met

Assist with queries regarding safeguarding matters and refer appropriately

Relief Secretarial support including typing referrals and use of e-Referral system.

Support and cover for reception team as required

CONFIDENTIALITY:

In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.

In the performance of the duties outlines in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidential.

Information relating to patients, carers, colleagues, other healthcare workers or the business of the Practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

HEALTH & SAFETY:

The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice handbook. This will include:

Using personal security systems within the workplace according to Practice guidelines.

Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks.

Making effective use of training to update knowledge and skills.

Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards.

Actively reporting of health and safety hazards and infection hazards immediately when recognised.

Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role.

Undertaking periodic infection control training (minimum annually)

Reporting potential risks identified.

EQUALITY AND DIVERSITY:

The post-holder will support the equality, diversity and rights of patients, cares and colleagues, which include:

Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with Practice procedures and policies and current legislation.

Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues.

Behaving in a manner which is welcoming to and of the individual, it non-judgemental and respects their circumstances, feelings, priorities and rights.

Person Specification

Qualifications

Essential

• GCSE grade A to C in English and Maths

Desirable

• NVQ Level 2 in Health and Social Care

Knowledge and skills

Essential

• Strong IT skills is essential, with a good knowledge of using Microsoft Office Products.
• Excellent communication skills (written and oral)
• Clear, polite telephone manner
• Ability to work as a team member and autonomously
• Problem solving & analytical skills
• Ability to follow policy and procedure

Desirable

• Clinical software skills SystmOne

Experience

Essential

• Experience of establishing effective office administrative systems

Desirable

• Knowledge of SystmOne clinical operating system along with experience of working in a primary care environment is desirable.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Park Lane Surgery

Address

2 Park Lane

Allestree

Derby

DE22 2DS

Employer's website

https://www.parklanesurgeryallestree.co.uk/ (Opens in a new tab)