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Administration Assistant

The Lodge Health Partnership

The closing date is 09 May 2025

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Job summary

The Lodge Health Partnership maintains excellent electronic medical records and the main responsibility of this post within the Coding/Admin Teams is to ensure that both new and existing patient records are up-to-date and accurately coded and recorded on Ardens within EMIS, the Practice clinical system. This will be carried out in accordance with the Practice Summarising Protocol. In addition, this post is required to support administration responsibilities.

Main duties of the job

This role is integral for the surgery, providing daily support with the incoming post and documentation received by the surgery and processing this in the correct way. You will also be involved in the admininstration process supporting patient's insurance documentation.

About us

The Lodge Health Partnership is a 3 sites GP surgery supporting St Albans, Redbourn and the surrounding area. This role would be supporting the coding and administration teams over 30 hours Monday to Friday. Training can be provided. Free on site parking

Date posted

01 May 2025

Pay scheme

Other

Salary

£12.21 an hour

Contract

Permanent

Working pattern

Part-time

Reference number

A2516-25-0003

Job locations

Normandy Road

St. Albans

AL3 5NP


Job description

Job responsibilities

Receive all incoming post to the surgery, scan, input and accurately code daily communications to record appropriate medical information in patient records.

Prioritise and distribute, via electronic document management, appropriate patient information and correspondence.

Ensure safeguarding issues are raised with the Practice Safeguarding Lead or Practice Manager.

Ensure any other important correspondence is prioritised and distributed to the appropriate people in accordance with training and guidance.

File and retrieve information as required.

Utilising a range of computer software may be required to deliver the requirements of the post including EMIS, AccuRx and more. Training will be given.

Supporting administration related to patients insurance reports and claims.

Job description

Job responsibilities

Receive all incoming post to the surgery, scan, input and accurately code daily communications to record appropriate medical information in patient records.

Prioritise and distribute, via electronic document management, appropriate patient information and correspondence.

Ensure safeguarding issues are raised with the Practice Safeguarding Lead or Practice Manager.

Ensure any other important correspondence is prioritised and distributed to the appropriate people in accordance with training and guidance.

File and retrieve information as required.

Utilising a range of computer software may be required to deliver the requirements of the post including EMIS, AccuRx and more. Training will be given.

Supporting administration related to patients insurance reports and claims.

Person Specification

Experience

Essential

  • Administration experience
  • Good IT skills
  • Good interpersonal and communication skills
  • Detail orientated

Desirable

  • Experience of working in a GP practice
Person Specification

Experience

Essential

  • Administration experience
  • Good IT skills
  • Good interpersonal and communication skills
  • Detail orientated

Desirable

  • Experience of working in a GP practice

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

The Lodge Health Partnership

Address

Normandy Road

St. Albans

AL3 5NP


Employer's website

https://www.lodgesurgery.co.uk/ (Opens in a new tab)

Employer details

Employer name

The Lodge Health Partnership

Address

Normandy Road

St. Albans

AL3 5NP


Employer's website

https://www.lodgesurgery.co.uk/ (Opens in a new tab)

For questions about the job, contact:

Bo Jared

bo.jared@nhs.net

Date posted

01 May 2025

Pay scheme

Other

Salary

£12.21 an hour

Contract

Permanent

Working pattern

Part-time

Reference number

A2516-25-0003

Job locations

Normandy Road

St. Albans

AL3 5NP


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