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Whaddon Healthcare

Medical Administrator

The closing date is 13 August 2025

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Job summary

We are seeking an Administrator to join our dynamic team at Whaddon Healthcare. In this role, you will play a vital part in supporting the daily operations of our GP practice, contributing to the efficiency and effectiveness of our healthcare services in Bletchley.

Main duties of the job

The post holder will be responsible for scanning, prescriptions, dealing with enquires and receipt/dispatch of correspondence. A high degree of confidentiality, sensitivity, discretion, and tact is required in this role.

About us

Whaddon Healthcare is an innovative, well established CQC rated Outstanding GP Practice which also provides a range of specialist Community Services including Cardiology, Respiratory, Gynaecology and BLMK Long Covid Service.

We work over two purpose-built sites in Bletchley with a list size of 22,000 and growing.

Details

Date posted

23 July 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time

Reference number

A2500-25-0005

Job locations

25 Witham court

Tweed drive

Bletchley

Milton Keynes

MK3 7QU


Water Eaton Health Centre

Fern Grove

Bletchley

Milton Keynes

MK2 3HN


Job description

Job responsibilities

Working Hours

Working hours are 37.5 per week, working pattern 9am - 5pm, Monday to Friday.

Location

Whaddon Healthcare has two sites - Whaddon Medical Centre, MK3 7QU and Water Eaton Health Centre, MK2 3HN.

Medical Admin Duties:

  • Undertake administrative duties including opening post, scanning letters, document processing, read coding, photocopying, sending out mail/distributing mail.
  • Delivering the administrative aspects of prescription issuance to ensure the safe prescribing of medicines.
  • Provide an efficient administration service as part of team to ensure the smooth running of the prescription support to our clinicians.
  • To receive and deal with telephone, in person and other enquiries regarding prescriptions from patients, clinicians and other staff members.
  • Any other duties that may be reasonably expected of the post holder for the provision of services as directed by the Practice Manager

Please see attached Job Description for full details.

Job description

Job responsibilities

Working Hours

Working hours are 37.5 per week, working pattern 9am - 5pm, Monday to Friday.

Location

Whaddon Healthcare has two sites - Whaddon Medical Centre, MK3 7QU and Water Eaton Health Centre, MK2 3HN.

Medical Admin Duties:

  • Undertake administrative duties including opening post, scanning letters, document processing, read coding, photocopying, sending out mail/distributing mail.
  • Delivering the administrative aspects of prescription issuance to ensure the safe prescribing of medicines.
  • Provide an efficient administration service as part of team to ensure the smooth running of the prescription support to our clinicians.
  • To receive and deal with telephone, in person and other enquiries regarding prescriptions from patients, clinicians and other staff members.
  • Any other duties that may be reasonably expected of the post holder for the provision of services as directed by the Practice Manager

Please see attached Job Description for full details.

Person Specification

Experience

Essential

  • Previous Administrator experience
  • Experience working in an environment with direct contact with the public
  • Experience working with database systems

Desirable

  • Experience in a GP Practice or Health Care Organisation
  • Knowledge of clinical databases including Systm1
  • Read-coding/clinical-coding knowledge & or experience
  • Knowledge and/or experience of using Medical Terminologies.

Qualifications

Essential

  • Education to GCSE level, NVQ level 2 (or equivalent)

Desirable

  • Administrative qualification
  • Hold a UK Driving License
Person Specification

Experience

Essential

  • Previous Administrator experience
  • Experience working in an environment with direct contact with the public
  • Experience working with database systems

Desirable

  • Experience in a GP Practice or Health Care Organisation
  • Knowledge of clinical databases including Systm1
  • Read-coding/clinical-coding knowledge & or experience
  • Knowledge and/or experience of using Medical Terminologies.

Qualifications

Essential

  • Education to GCSE level, NVQ level 2 (or equivalent)

Desirable

  • Administrative qualification
  • Hold a UK Driving License

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Whaddon Healthcare

Address

25 Witham court

Tweed drive

Bletchley

Milton Keynes

MK3 7QU


Employer's website

https://whaddonhealthcare.co.uk/ (Opens in a new tab)

Employer details

Employer name

Whaddon Healthcare

Address

25 Witham court

Tweed drive

Bletchley

Milton Keynes

MK3 7QU


Employer's website

https://whaddonhealthcare.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Deputy Practice Manager

Niv Dubey

nivedita.dubey@nhs.net

01908373058

Details

Date posted

23 July 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time

Reference number

A2500-25-0005

Job locations

25 Witham court

Tweed drive

Bletchley

Milton Keynes

MK3 7QU


Water Eaton Health Centre

Fern Grove

Bletchley

Milton Keynes

MK2 3HN


Supporting documents

Privacy notice

Whaddon Healthcare 's privacy notice (opens in a new tab)