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Tramways Medical Centre

Medical Secretary

The closing date is 17 February 2026

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Job summary

An exciting opportunity has arisen at Tramways Medical Centre to provide general secretarial support to the practice manager, doctors and health professionals, including dealing with referrals for our patients and general clerical work. We are a welcoming and motivated team, who aim to deliver the best quality of care to our patients.

Main duties of the job

To provide an efficient audio, copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner.
To assist the practice manager with all clerical and administrative duties.
To make appointments, bookings and admissions as required.
To liaise and arrange meetings as required and to attend meetings and take minutes.
To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
To retrieve medical records and assist the completion of medical/insurance records.
File patient information and correspondence in patient medical records.
To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
To maintain the computer clinic system in an accurate and secure manner.
To assist with the gathering of statistics and information when required.
To provide cover for members of the secretarial team during periods of sickness and annual leave.
In liaison with the admin team to, maintain adequate supplies of office stationery in order to perform secretarial duties.
To receive and dispatch mail and maintain a pending system.
To Follow practice policies including Confidentiality, Equality and diversity, Health & safety

About us

Tramways Medical Centre is a friendly, forward-thinking practice, committed to delivering high quality care for our 8,850 patients and benefitting from having a strong and supportive team of staff. Our current nursing team consists of 2 Practice Nurses and 1 Health Care assistant. The Surgery is a Training Practice and an active member of Hillsborough PCN. We are situated in the West of Sheffield.

Date posted

06 February 2026

Pay scheme

Other

Salary

£12.21 an hour

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

A2425-26-0000

Job locations

54 Holme Lane

Hillsborough

Sheffield

S6 4JQ

Job description

Job responsibilities

To provide an efficient audio, copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner.
To assist the practice manager with all clerical and administrative duties.
To make appointments, bookings and admissions as required.
To liaise and arrange meetings as required and to attend meetings and take minutes.
To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
To retrieve medical records and assist the completion of medical/insurance records.
File patient information and correspondence in patient medical records.
To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
To maintain the computer clinic system in an accurate and secure manner.
To assist with the gathering of statistics and information when required.
To provide cover for members of the secretarial team during periods of sickness and annual leave.
In liaison with the admin team to, maintain adequate supplies of office stationery in order to perform secretarial duties.
To receive and dispatch mail and maintain a pending system.
To Follow practice policies including Confidentiality, Equality and diversity, Health & safety

Job description

Job responsibilities

To provide an efficient audio, copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner.
To assist the practice manager with all clerical and administrative duties.
To make appointments, bookings and admissions as required.
To liaise and arrange meetings as required and to attend meetings and take minutes.
To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
To retrieve medical records and assist the completion of medical/insurance records.
File patient information and correspondence in patient medical records.
To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
To maintain the computer clinic system in an accurate and secure manner.
To assist with the gathering of statistics and information when required.
To provide cover for members of the secretarial team during periods of sickness and annual leave.
In liaison with the admin team to, maintain adequate supplies of office stationery in order to perform secretarial duties.
To receive and dispatch mail and maintain a pending system.
To Follow practice policies including Confidentiality, Equality and diversity, Health & safety

Person Specification

Qualifications

Essential

GCSE grade A to C in English and Maths

Experience

Essential

Administration/Secretarial experience essential
Use of Microsoft Office

Desirable

Experience of working in primary care
Experience of working in a GP practice

Person Specification

Qualifications

Essential

GCSE grade A to C in English and Maths

Experience

Essential

Administration/Secretarial experience essential
Use of Microsoft Office

Desirable

Experience of working in primary care
Experience of working in a GP practice

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Tramways Medical Centre

Address

54 Holme Lane

Hillsborough

Sheffield

S6 4JQ

Employer's website

https://www.tramwaysmedicalcentre.com (Opens in a new tab)

Employer details

Employer name

Tramways Medical Centre

Address

54 Holme Lane

Hillsborough

Sheffield

S6 4JQ

Employer's website

https://www.tramwaysmedicalcentre.com (Opens in a new tab)

For questions about the job, contact:

Practice Manager

Sarah Cuckson

Sarah.cuckson@nhs.net

Date posted

06 February 2026

Pay scheme

Other

Salary

£12.21 an hour

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

A2425-26-0000

Job locations

54 Holme Lane

Hillsborough

Sheffield

S6 4JQ

Privacy notice

Tramways Medical Centre 's privacy notice (opens in a new tab)

Medical Secretary

Job summary

Main duties of the job

About us

Details

Date posted

Pay scheme

Salary

Contract

Working pattern

Reference number

Job locations

Job description

Job responsibilities

Job responsibilities

Person Specification

Qualifications

Essential

Experience

Essential

Desirable

Qualifications

Essential

Experience

Essential

Desirable

Disclosure and Barring Service Check

Employer details

Employer name

Address

Employer's website

Employer details

Employer name

Address

Employer's website

Employer contact details

For questions about the job, contact:

Details

Date posted

Pay scheme

Salary

Contract

Working pattern

Reference number

Job locations

Privacy notice