Job summary
We are looking for a Clinical Coder and relief Medical Secretary to join our team of caring and compassionate staff. You will work 20 hours over 4 days per week. The job is perfect for someone who has school-going children or is partially retired, and wanting an extra income.
Bampton Medical Practice has a "very good" rating from its patients.
Main duties of the job
Main duties include but is not limited to:
Medical Secretary cover one day per week and when the Medical Secretray is ill or on leave.
- Audio and copy typing and word processing for GP's and Health Professionals.
- Managing NHS and private referrals, and monitoring the progress of referrals.
-Patient correspondence, written and telephonic.
Clinical Coder:
-Idenfify and code relevant clinical information in incoming patient correspondence, and deal with queries relating to coding
Summariser:
- Sorting patient records and letters, reviewing medical records and produsing an accurate of patient's medical history.
-Coding the information into the practice clinical system
- Filing and retrieving paperwork
About us
Bampton is a relatively small practice with just over 9000 registered patients. The Practice includes 2 GP Partners and 4 Salaried GP's, 1 Paramedic, 4 Practice Nurses, 2 HCA's/Phlebotomists, as well as Additional Health and Wellbeing Practitioner, Nurse Associate, Physiotherapist and Clinical Pharmacists.
The admin staff are a close-knit caring and supportive team who are lead by the Practice Manager, Assistant Practice Manager, and Patient Services Supervisor.
Job description
Job responsibilities
Medical Secretary (Cover).
- Provide an efficient audio, copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, minutes, memorandums, etc. accurately and to a high standard.
- Provide a comprehensive service, managing NHS and private referrals using the e-Referrals booking system, referral templates and correspondence.
- Accurately audio-transcribing from both tape and digital recordings.
- Monitor the progress of referrals, responding to rejections to ensure that the patients treatment is not delayed.
- Safety-net patient referrals as required.
- Maintain current knowledge of local and regional referral pathways.
- Assist patients with queries regarding their referral.
- Maintain filing and administrative systems so that written or computer information is easily accessible and secure.
- File patient records and correspondence in patient medical records.
- Respond to requests by other healthcare providers for patient information.
- To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
- To assist with the gathering of statistics and information when required.
- To provide cover for other members of the secretarial team during periods annual leave, sickness and other unscheduled absence.
- To assist the practice manager with all clerical and administrative duties.
Summariser
Acting strictly in accordance with the practices summarising protocol;
- Culling and sorting patient records and letters in preparation for summarising
- Reviewing medical records and producing an accurate summary of the patients medical history.
- Coding the information into the practice clinical system
- Monitoring progress of notes summarising against practice targets (only when we have caught up with old files)
- Filing and retrieving paperwork
Clinical Coder
Acting strictly in accordance with the practices clinical coding protocol;
- Identify relevant clinical information contained in incoming patient correspondence
- Accurately code or free text the clinical information on to the patient record, ensuring that codes specified for use in QOF are used.
- Check codes identified by artificial intelligence systems prior to writing to patient record
- Deal with queries relating to coding
- Complete coding tasks promptly so that data is added to the patient record in a timely manner.
Recalls Administrator
For chronic disease registers and other patient groups as directed by the practice manager;
- Run searches to identify new and existing patients for recall.
- Invite patients in bulk, using web-based mailing and texting systems or individually (using Royal Mail or systems such as AccuRx).
- Monitor the uptake of recall invitations, sending out reminders as required.
Job description
Job responsibilities
Medical Secretary (Cover).
- Provide an efficient audio, copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, minutes, memorandums, etc. accurately and to a high standard.
- Provide a comprehensive service, managing NHS and private referrals using the e-Referrals booking system, referral templates and correspondence.
- Accurately audio-transcribing from both tape and digital recordings.
- Monitor the progress of referrals, responding to rejections to ensure that the patients treatment is not delayed.
- Safety-net patient referrals as required.
- Maintain current knowledge of local and regional referral pathways.
- Assist patients with queries regarding their referral.
- Maintain filing and administrative systems so that written or computer information is easily accessible and secure.
- File patient records and correspondence in patient medical records.
- Respond to requests by other healthcare providers for patient information.
- To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
- To assist with the gathering of statistics and information when required.
- To provide cover for other members of the secretarial team during periods annual leave, sickness and other unscheduled absence.
- To assist the practice manager with all clerical and administrative duties.
Summariser
Acting strictly in accordance with the practices summarising protocol;
- Culling and sorting patient records and letters in preparation for summarising
- Reviewing medical records and producing an accurate summary of the patients medical history.
- Coding the information into the practice clinical system
- Monitoring progress of notes summarising against practice targets (only when we have caught up with old files)
- Filing and retrieving paperwork
Clinical Coder
Acting strictly in accordance with the practices clinical coding protocol;
- Identify relevant clinical information contained in incoming patient correspondence
- Accurately code or free text the clinical information on to the patient record, ensuring that codes specified for use in QOF are used.
- Check codes identified by artificial intelligence systems prior to writing to patient record
- Deal with queries relating to coding
- Complete coding tasks promptly so that data is added to the patient record in a timely manner.
Recalls Administrator
For chronic disease registers and other patient groups as directed by the practice manager;
- Run searches to identify new and existing patients for recall.
- Invite patients in bulk, using web-based mailing and texting systems or individually (using Royal Mail or systems such as AccuRx).
- Monitor the uptake of recall invitations, sending out reminders as required.
Person Specification
Qualifications
Essential
- - GCSE grade A to C in English and Maths
- - Competent in the use of Microsoft Office, especially Microsoft Word
Desirable
- - audio transcription
- - medical terminology, and clinical-coding nomenclature
- Previous experience within an NHS setting is an advance, although training will be given to the right candidate.
Experience
Essential
- - Confidence in the use of IT.
- - Good typing skills.
- - Attention to detail.
Desirable
- - Experience of working in primary care.
Person Specification
Qualifications
Essential
- - GCSE grade A to C in English and Maths
- - Competent in the use of Microsoft Office, especially Microsoft Word
Desirable
- - audio transcription
- - medical terminology, and clinical-coding nomenclature
- Previous experience within an NHS setting is an advance, although training will be given to the right candidate.
Experience
Essential
- - Confidence in the use of IT.
- - Good typing skills.
- - Attention to detail.
Desirable
- - Experience of working in primary care.